Executive Assistant Manager
Resume:
Annie Bass
Chicago IL
***********@*****.***
Education:
Bachelor of Science in Hospitality and Tourism- Winona State University Tools:
Maestro Software, Taleo, QuickBooks, Concur, Maconomy, Oracle, Chrome River, Greenhouse, Newtown and Workday Business Partner Solutions
Executive Assistant / Recruiting Coordinator– Remote July 2016- Current
• Lead coordinator to the Chief Executive Officer for managing calendars, anticipating needs and requirements of meetings, and organizing travel.
• Sourced and recruited candidates to meet the criteria of client requisitions for contract administration/engineering roles.
• Coordinated onsite interviews between candidates and clients, presented/negotiated job offers, and handled onboarding for new employees participating on contract assignments.
• Efficiently and professionally manages conflicting needs; appropriately handles matters in a timely fashion, proactively, and follows-through on tasks to successful completion, often with competing deadline pressures.
• Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed to make a decision.
• Coordinate candidate interviews with cross departmental teams.
• Review resumes and phone screen candidates.
• Create offer letters.
• Process new hires.
• Maintain confidentiality and exercise a high level of discretion on all matters.
• Learn IT security products and sales techniques. Jump Capital
Executive Assistant- Chicago IL
October 2015- June 2016
• Provide support to Three Partners, Vice President and other members of Executive Management team.
• Heavy calendar management. Maintain calendar to manage meetings, travel, out of office, special events and important corporate meetings.
• Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed to make a decision.
• Provide effective and expeditious meeting coordination with both internal and external partners.
• Prepare and track expense reports and receipts.
• Open/create purchase requisitions and handle other budget/financial process related activities.
• Produce PowerPoint and other written documents.
Tower Research Capital
Office Manager and Event Coordinator- Chicago IL
May 2013- October 2015
• Assisted in organizing company-wide events inside and outside our office.
• Maintain site-specific financial operational involving AMEX statements.
• Scheduled and oversaw day-to-day office maintenance and repairs.
• Assisted in planning and overseeing inter-office moves and relocations.
• Planned and designed the office environment and space.
• Managed a five-person team in California with office management duties.
• Kept track and sent out reminder emails to everyone within the company traveling domestic and internationally. Ivy Spa and Fitness Club
Member Services and Recruiting Coordinator - Minneapolis MN July 2010- May 2013
• As head sales manager, successfully doubled membership enrollment and recruited new sales reps to join our staff.
• Promote Ivy Spa and Fitness Club at various events all over Minneapolis.
• Plan, promote and implement membership drives and advertising programs on a weekly basis.
• Organize yoga, cardio classes and personal training sessions for all training staff.
• Oversee budgeting, inventory, equipment purchasing and maintenance.
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