Executive Assistant Office

NITHYA S

Bommanahalli, Bangalore-**

E-mail: ***********@*****.***

Mob: 974*******

EXECUTIVE ASSISTANT

Highly motivated, multi-lingual administrative professional with 10.4yrs of experience providing executive level support. Self-starter with exceptional interpersonal and organizational abilities, and a proven history of managing multiple projects simultaneously while supporting daily office operations.

AREAS OF EXPERTISE

Administrative Support

Travel Arrangements

Expense Reporting

Calendar Management

Customer Service

Event Coordination

Project Management

Writing & Editing

Issue Resolution

PROFESSIONAL EXPERIENCE

MIS (Manipal Group): Executive Secretary (CEO, CFO & COO) & Travel Desk (Nov 12 – Till date).

Responsible for Office Maintenance, Calendar Management, Travel arrangements, Event planning and Management, Meeting minutes, and Handling of complaints

Preparing MOM of meetings, get it approved from the chair person, circulate to all members and track it as applicable.

Preparation of monthly expenditure statement, challans and their statements

Co-ordination with other departments for relevant information required. Handled the responsibilities of preparing reports and documents for inter-department

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Completes projects by assigning work to clerical staff; following up on results.

Secures information by completing data base backups.

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Assist CFO on project management which includes contract payment, LOI, Budget tracking.

Scheduling interviews and making travel arrangements.

Supervising Front Office, Administration & Housekeeping.

BANGALORE GOLF CLUB: Administrative Executive (March 2012 – Nov 2012).

Club Maintenance, Calendar Management, Travel arrangements, Event planning and Management, Meeting minutes, and Handling of complaints.

Draft of letters and emails on behalf of seniors, communicate as per directions

Customers & Guests relations, Visitors management

Schedule and execute periodical review meetings

Maintained Committee Members calendar.

Prepare and maintain Committee Members expense report.

Create, transcribe, and distribute meeting agendas and minutes.

Maintain discretion and strict confidentiality of highly sensitive information

Supervise support staff & other duties as assigned.

BIODIVERSITY CONSERVATION INDIA LTD: Relationship Officer (Dec 2010 – Dec 2011)

Office Maintenance, Calendar Management, Travel arrangements, Event planning and Management, Meeting minutes, and Handling of complaints.

Assistance to CEO in his day to day activities

Manage the meeting calendars and coordinate with all participants for conducting meeting as per the schedule

Draft of letters and emails on behalf of seniors, communicate as per directions

Customers & Guests relations, Visitors management

Schedule and execute periodical review meetings

Collect data from all Department heads and need to submit on time to time

Handling continues follow-ups on MOM until it gets closed.

DTDC COURIER & CARGO LTD: Personal Secretary to EVP, VP & GM. (June 2007-Dec 10)

Responsible for Office Maintenance, Calendar Management, Travel arrangements, Event planning and Management, Meeting minutes, and Handling of complaints.

Assistance to EVP & AGM in his day to day activities

Manage the calendar and coordinate with all participants for conducting meeting.

Draft of letters and emails on behalf of seniors, communicate as per directions

Increased customer satisfaction by resolving complaints quickly

Customers & Guests relations, Visitors management.

Was responsible for maintaining relationship with Major Clients to source business.

Preparation of Presentations, documents, reports with professional approach.

Meeting prospective customers and understanding customer perception about the products.

Networking Skills

Installation and Configuration

Windows 2003 Server & XP Professional

Windows 2000Server & professional.

Computer Skills

Operating System : Windows 98 / 2000

Application : Ms- Office (Word, Excel, Power point 2000 & Outlook Express)

Hardware : Basic Knowledge of Hardware (Typing)

Educational Qualifications

Diploma in Secretarial Practice at K.I.E.T Polytechnic (Bangalore)

PUC at PU Govt. College (Bangalore)

S.S.L.C at Smt.Kamala Bai Higher High School (Bangalore).

Personal Profile

Name : Nithya. S

Husband’s Name : Vignesh S

Date of Birth : 12th Jan 1988.

Gender : Female

Nationality : Indian

Marital Status : Married

Language Known : English, Tamil, Kannada & Hindi (Read & Write)

Hobbies : Listening music, & Playing Ball Badminton

Permanent Address : No. 50, 3rd cross, Janapriya layout, Begur– 560068

I do hereby declare that all the above information is true to the best of my knowledge and belief.

Date:

Place: Bangalore (Nithya. S)

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