Office Administrator
Resume:
*************@*****.*** / +974-********
MA. CECILIA L. ATARA
Project Administrator
EDUCATION Bachelor of Science in Commerce
Major in Computer Science
TRAINING Certificate in Primavera Contract Management (PCM), 2013 Certificate in Microsoft Access, 2008
20 years
I am a Certified PCM (Primavera Control Management) user and currently working as an Admin Assistant/ System Administrator. As an Administration Assistant/System Administrator, I undertake various functions related to Administrative Assistant to perform a variety of administrative and clerical tasks, include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Organize meetings, compile reports, arrange travel, communicate with employees consistently and make sure company operations run smoothly.
My duties as Admin Assistant are follows answer and direct phone calls, organize and schedule appointments, plan meetings and Write and distribute email, correspondence memos, letters, faxes and forms, assist in the preparation of regularly scheduled reports. Develop and maintain a filing system, update and maintain office policies and procedures, order office supplies and research new deals and suppliers, maintain contact lists, book travel arrangements, submit and reconcile expense reports and provide general support to visitors.
I have excellent verbal and written communication skills. Proficient in using PCM Document Management System as well as Microsoft Office (Word, Excel, Power point, Access, Outlook, MS Lync), Acrobat Professional and Blue beam PDF, SAP, Basware and COCKPIT Expense and Timesheet Registration System. I have knowledge in networking printers and computers. I am self-motivated capable of prioritizing and working to deadlines, well organized with a keen focus on detail. Willing to work in a dynamic team environment and enjoys challenges.
NAME
CONTACT NUMBER
POSITION
YEARS OF
EXPERIENCE
KEY QUALIFICATIONS
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*************@*****.*** / +974-********
PCM, MS Office (Word, Excel, PowerPoint, Access, Outlook, MS Lync), Acrobat Professional, Blue beam Revu V.10, SAP, Cockpit Expense and Timesheet Registration System, Basware Invoice Processing 5.0 LANGUAGE SKILLS
SPEAKING READING WRITING
ENGLISH
FILIPINO
Excellent
Mother Tongue
Excellent
Excellent
Period
April’2018- up
to present
July2012-
February 2018
Employer
Aurecon, Qatar
COWI A/S, Qatar
Position
Project Administrator
Document Controller
February'2012-
April 2012
CGC - Consolidated Gulf
Co.
Document Controller
/ Secretary
Dec.'2011-
Feb 2012
SABEX Engineering, Qatar
Document Controller
/ Secretary
June'2008-
June 2009
Oct.'2007-
June 2008
July 2007-
August 2007
Curie & Brown
International Ltd. Qatar
Power Line Engineering -
Qatar
SAMTECH CO. -QATAR
HR Officer /
Receptionist
Site Secretary /
Receptionist /
Document Controller
Secretary /
Receptionist / Office
Assistant
OTHER SKILLS
EMPLOYMENT RECORD
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*************@*****.*** / +974-********
AURECON ENGINEERING CONSULTANT WLL
APRIL 2018 - NOV. 2018
POSITION: PROJECT ADMINISTRATOR
Project Name: Lusail Stadium
Duties and Responsibilities:
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Supervising administrative staff and dividing responsibilities to ensure performance
• Handling a Petty cash for the project and staff, preparing the report for the petty cash replenish for the whole month.
• Keep stock of office supplies and place orders when necessary.
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary.
• Requesting the quotation of the supplier negotiating the price to the cheapest price.
• Prepare the LPO of the supplier for all the need of staff and the company.
• Manage leave of the staff and circulate the leave approved.
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary and prepare the gate pass for all the staff and visitor.
• Management of office equipment. Maintaining a clean and enjoyable working environment.
• Handling external or internal communication or management systems. Managing clerical or
• other administrative staff.
• Send meeting invitation for Monthly Progress Report to the Contractor and Client.
• Prepare meeting room and meeting packages for the required attendees COWI A/S
JULY 2012- FEBRUARY 2018
POSITION: DOCUMENT CONTROLLER / SYSTEM ADMINISTRATOR Project Name: New Pumping Station PS16N and Interceptor Project CP654 Musaimeer & Ain Khalid Sewerage Project CP626/1/2/3 Duties and Responsibilities:
• Receive and register Client and Contractor incoming and outgoing documents including in-house generated documents.
• Control issuance of document numbers, including maintenance of proper document registers.
• Ensure proper document classification, sorting, filing and proper archiving.
• Review completeness of documentation and prepares document transmittal. Other Admin Responsibilities:
• Assist the Project Manager to ensure that Site Supervision Handbook and the Project Quality Plan will be available to all staff members and that it will be updated regularly.
• Create letters, memos and sends to the Client and Contractor.
• Send meeting invitation for Monthly Progress Report to the Contractor and Client.
• Prepare meeting room and meeting packages for the required attendees. WORK EXPERIENCE
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• Create and process minutes of meeting in the PCM and distribute to the attendees for comments and approval.
• Manage leave of the staff and book in COWI Leave system.
• Assist the team members with travel arrangements.
• Process car and ticket invoices through Basware System.
• Ensure that time registration will be made by all team members present in the office and presented for approval to the Project Manager.
• Process Expense Claim and book timesheet of the staff in COWI Cockpit Time Registration System.
• Process invoice and send to the client for payments.
• Ensure the daily operation of the office including contact to the Contractor for office supplies and other office equipment.
• Maintain records of all cars, pickups, mobile and all office equipment.
• Manage IP address and connect users to the network printers and network folders. CONSOLIDATED GULF CO., CGC
4TH FLOOR, JAFCO TOWER, DOHA, QATAR
FEBRUARY 2012 – APRIL 2012
SECRETARY / RECEPTIONIST / DOCUMENT CONTROLLER
Duties and Responsibilities:
• Drafting and typing correspondence, e-mails and internal memos.
• Receives, collects and coordinates documents and correspondence.
• Prepare encode quotation for the supplier and for the client.
• Deals with quotation to the client through fax and emails.
• Prepare a track record to the computer of the company.
• Develop and maintain accurate filing systems both in paper and electronic forms.
• Making calls to the client for follow up quotation.
• Screen telephone calls, enquiries and requests, and handle them appropriately. SABEX ENGINEERING CONSULTANT
DECEMBER 2011 – FEBRUARY 2012
SECRETARY / RECEPTIONIST / DOCUMENT CONTROLLER
Duties and Responsibilities:
• Drafting and typing correspondence, e-mails and internal memos.
• Receives, collects and coordinates documents and correspondence.
• Prepare encode quotation for the supplier and for the client.
• Deals with quotation to the client through fax and emails.
• Prepare a track record to the computer of the company.
• Develop and maintain accurate filing systems both in paper and electronic forms.
• Making calls to the client for follow up quotation.
• Screen telephone calls, enquiries and requests, and handle them appropriately. CURRIE & BROWN INTERNATIONAL LTD. (L.L.C)
JUNE 2008 - JUNE 2009
HR OFFICER / RECEPTIONIST
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*************@*****.*** / +974-********
Duties and Responsibilities:
• Maintain files for all employee
• Update Qatar employee list and issue to relevant parties at the end of each month.
• Ensure leave requests are completed by employees & maintain leave schedule.
• Liaise with PRO on all aspects of visa requirements
• Issue relevant C&B documentation to new employees
• Coordinate with requirements related to Medical Insurance
• Arranging flights for all the staff for vacation.
• Arranging and coordinating all exit visas for staff for vacation etc.
• Arranging the hotel booking for new employee and also for the visitor of the company.
• Coordinate with Dubai office regarding HR matters time to time.
• Maintain an HR monthly report to send in Dubai office
• Maintain an HR headcount report to send in Dubai office
• Other HR work
POWERLINE ENGINEERING – QATAR W.L.L
OCTOBER 2007 – JUNE 2008
SITE SECRETARY / RECEPTIONIST / DOCUMENT CONTROLLER Duties and Responsibilities:
• Prepare a correspondence letter.
• Received Incoming Document.
• Prepare the document to send.
• Prepare encode quotation for the supplier and for the client.
• Fax a quotation to the client.
• Prepare a track record to the computer of the company.
• Maintain systematic file of all documents processed.
• Making calls to the client for follow up quotation.
• Answer the telephone calls like inquiries.
SAMTECH CO. W.L.L
JULY 2007 – AUGUST 2007
SECRETARY / RECEPTIONIST / OFFICE ASSISTANT
• Prepare encode purchase order for insurance to supplier.
• Monitor ordered items to reserve complete and timely delivery.
• Prepare a correspondence letter.
• Prepare encode quotation for the supplier and for the client.
• I fax a quotation to the client.
• Prepare a track record to the computer of the company.
• Maintain systematic file of all documents processed.
• Making calls to the client for follow up quotation.
• Answer the telephone calls like inquiries.
PACIFIC INTERNET PHILIPPINES
JUNE 2003 – JULY 2005
SECRETARY / RECEPTIONIST
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• Canvass various items for purchase (i.e. office supplies & stationeries, calling card, furniture, equipment, cars, etc).
• Negotiate/haggle for the lowest reasonable price and best terms.
• Prepare encode purchase order for insurance to supplier.
• Monitor ordered items to reserve complete and timely delivery.
• Process supplier’s payment.
• Maintain systematic file of all documents processed. OCTAGON COMPUTER CITY
JANUARY 1999 – MAY 1999
SALES COORDINATOR
• Coordinating to the sales head regarding to the item that we sell
• Record the different item like computer, printer accessories, etc.
• Attending seminar in different company for the latest model of the product. TA BANK OF THE PHILIPPINES
MAY 1997 - FEBRUARY 1998
PURCHASING ASSISTANT
• Canvass various items for purchase (i.e. office supplies & stationeries, calling card, furniture, equipment, cars, etc).
• Negotiate/haggle for the lowest reasonable price and best terms. Prepare encode purchase order for insurance to supplier.
• Monitor ordered items to reserve complete and timely delivery.
• Process supplier’s payment.
• Maintain systematic file of all documents processed.
• Assist in the messengerial dispatching & pick-up of bank documents.
• Coordinate worth various dept. and branches concerning requisitions.
Contact this candidate