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Administrative Assistant Manager

Bulacan, Bulacan, Philippines
April 13, 2019

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Office Administration

Staff Management

Supplier Management

Event Management

Business Development




Hardworking, Dedicated,

Organized, Punctual,

Approachable, Able to maintain

confidentiality, Can work under

pressure, Knowledgeable in Mac


B S Psychology Clinical &


New Era University

Maria Elena R. Urbano

Head of Administration


A multi-skilled professional, experience in working at a busy office environment. Well organized and pro-active, able to work in all levels with different nationalities. With a management skills providing timely, efficient and accurate in all areas of work. Approachable, well presented and able to motivate the team.

Currently looking for a suitable position with a reputable and ambitious company that offers opportunities for career advancement and development. PROFESSIONAL QUALIFICATION SUMMARY

Head of Administration at The Real Ramen Nazi Inc. – November 16, 2016 to present. A fast growing Japanese Restaurant with the existing 4 branches and more restaurants to open in the pipeline.

Operations Manager at COVA Group FZ LLC, January 2012 – July 2016 A specialist media and marketing agency that provides blended creative communications solutions for clients.

5.5 years as Model Booker/Administrative Assistant at Effects Advertising LLC, June 2006 – December 2011.

A Modeling agency that caters local and international production company for any Advertising projects such as TV Commercial, Photo Shoot, Short Film, Movies, Government Permissions and Location Management.

3 years as HR Assistant Generalist at Digital Telecommunications Philippines, February 1997 – April 2000.

DIGITEL is the second largest Telecommunications Company in the Philippines. 6 months as Sales & Marketing Executive at Digital Telecommunications Philippines August 1996 – February 1997


THE REAL RAMEN NAZI INC. (RAMEN YUSHOKEN – Phils.) Head of Administration – November 15, 2016 to present.

• Directly reports to the CEO of the company

• Monitors all the administrative functions & record management of all the branches of the 2 Companies

• Plans & coordinates with all the directives of the Owner

• Coordinates & monitors with the company liaison and project manager, including governmental permission for every restaurant soon to open

• Approves invoices & quotation on a regular preventive maintenance TRAININGS AND SEMINARS


Life Saver First Aid & CPR,

Licensed issued September 30,

2013 – October 2015

The Perpetual Help, Certified

Licensed by American Heart


DHA Dubai, UAE

Graduate of 6 Months Caregiver

Course / Caregiver Program NC II

- February 2005- August 2005

TESDA Certified March 10, 2006

St Augustine College of Nursing

Manila, Philippines

Practical Training at Halfway

House Clinic - Psychiatric

Institution for Adult & Elderly July

19-25, 2005

Patients with Autism,

Schizophrenia, Depression,

Paranoia & Drug abuse


Quezon City, Philippines

Philippine National Red Cross

First Aid & CPR /Safety Services

for Healthcare Providers July 4-7,


Manila, Philippines

Seminar for Essential Caregiver ‘s

Techniques in Maximizing

Functional Ability of Children with

Cerebral Palsy, Down Syndrome

and Mental Retardation May 14,


Manila, Philippines

Clinical Psychology Internship

National Center For Mental

Health, Philippines

Administers Psychological Test,

SSCT or Sack’s & Levy Sentence

Completion Test, Bender-Gestalt

Test, DAP, HTP, TAT, Psychology

Internship, Guidance and


• Coordinates with the incoming imported bones to production and cold storage

• Delegates tasks to Admin Managers and all other Managers of the branches

• Responsible for Cebu Inventory & Shipment of supplies and stocks

• Sourcing & purchases of local Items for branches through commissary kitchen manager

• HR Functions, such as recruitment and selection, interviews and placement, assist in compensation & benefits of the company through bookkeeper, assists in Japanese visa processing as per required by hired lawyer

• Monitors the renewal and processing of all contracts

• Commissary Housekeeping

• Assists Restaurant Managers and Branch Managers

• Inventory Management for TRRNI Branch Inventory (Imported) & Cebu Inventory Management

• Assists in Food costing

• Sourcing of local suppliers

• Google Sheet updates/monitoring

• Payroll Management through Online Banking


Operations Manager - January 16, 2012 to July 31, 2016

• Managing Creative team and Sales team in the office

• Monitors daily activities of the departments and all administrative functions such as developing and implementing new administrative systems, record management; supplier contact list, client database. Identifies sales leads and maintains a good relationship to client and supplier.

• Delegates and schedules projects and task to all the staff

• Monitors the sales team with their report and output

• Supports the management and creative team to implement business strategies, policies and other standard company practices and other informational flow management in the company

• Maintains and develops effective business relationships with existing internal and external customers and suppliers, especially coordination and communication during project management

• Scouting talents/promoters if there’s an event

• Oversees HR management functions; interviews, recruitment, HR documentation, offer letters, training and induction; monitoring sick leave, holiday, payroll management, maintains the general office and confidential files & correspondence, prepares monthly reports as required

• Prepares & process of payment, LPO’s, invoices, quotes, cost negotiation for supplier and client

• Organizing and chairing CEO meeting, client, staff meetings, collecting and screening messages, budgeting with the CEO

• Provides suggestions to improve administrative and office procedure/process to CEO & employee

• Using a range of office software, Windows & Mac, including email, spreadsheets and databases; managing filing systems; Organize the office layout and maintaining supplies of stationery and equipment

Guidance Counseling Internship

Personnel Services, Family and

Community Relation at

Guidance Counseling Office, New

Era University

Industrial Psychology Internship

Land Bank of the Philippines,

Quezon City


Maria Elena R. Urbano

Makati City, Philippines

M: +63-915-***-****


Nationality: Filipino


Model Booker/Administrative Assistant - June 15, 2006 – Dec. 26, 2011

• Manages talents/models for TV commercial, photo shoot, corporate videos, movies, documentary, short films, events and promotions

• Updates the usage of advertising projects to established standards and procedures prior to confirmation of the cast selection and secures booking of the cast till shoot

• Scouts talents in every places, shootings, internet submissions, talent connections

& finding new clients

• Prepares budget, quotation, invoice, LPO, contracts, payment & release forms

• Maintains a good relationship with the client, communication, reliability and credibility

• Attends meetings for the casting brief requirement with different production companies in UAE but not limited to international production company, able to perform more than 3 projects at a time

• Prepares presentation as per brief requirement, strictly follows punctuality and delivery of every project

• Works directly with casting director, production managers/producers as per project

• Liaise the international crew on the government permission for location requirement here in UAE prior to their arrival and shoot

• Attends casting session and shooting with the cast to make sure they are on-time

• Oversees all administrative function in the office, coordination in the office, updating files, invoices, quotes, letters, inventory and database systems, either manually or using a computer

Few Production Companies work with:

It’s Juice Int’l Production, Trident Press, Intaj Production, FilmWorks-Dubai, Dejavu, DAC Productions, Bates Pan-Gulf, Milkshake, Film Pudding, Independent, Dolcevita Films, Film Master Event MEA, Conrad Bright Clark, Alchemy Films, Out Post Me, MRM Worldwide, Robot and Sparks, Big Kahuna Films, Boomtown, City Films, Serious Productions, Emotion, Action Impact, Eye Squad, Central films, Flicker Show, Paramount Feature Film for MI-4 under Filmworks, Serious Pictures, Navigation Films, VIP Films, City Films, Alchemy Films

DIGITAL TELECOMMUNICATIONS PHILIPPINES (DIGITEL) Phil’s HR Assistant – General – RBU Central - February 16, 1997 – April 15, 2000 Recruitment and Selection Sourcing and Placement

• Manage and participate in the recruitment process, such as interviews, testing, sourcing and placement ensuring that potential candidates are targeted in the most effective way and that appropriate interview and assessment processes are deployed to maximize the fit between candidates the Company’s requirement and that it secure the best talent available to meet the Company’s needs. Preparation and implementation of contract and all its provisions. Give guidance to ensure implementations of a systematic induction of new staff throughout the project and monitors the contractual, probationary and prepare PAN, for Rank & File, Management

Training Management, Performance Management, Compensation & Benefits Administration Administrative Skills

• Attends to Whole RBU-Central, Coordinates orientations and exit interviews for part-time and temporary employees, Time keeps 300 employees such as Rank and File, Supervisors and Managers

• Prepares update 201 file of the employee, Updates HRIS or the database of the company

• Schedules Interviews and conducts preliminary and secondary interview before sending to the requisitioned

• Coordinates with other administrative functions such as Health and safety issues regarding employees

• Conducts Sports Fest and Summer Outing for strong Management-Employee relation

• Coordinates with other Company regarding Job Fair as per request of the local government

• Coordinates with the Training Center for training inputs of the employee, assists and implements Company Policy and Procedures, undertakes related duties to HR supervisor & HR manager

• Provides legal assistance and advice as to conflicts arising between the Management and the Employees according to company policy, Assists in the administrative support of the staff

DIGITAL TELECOMMUNICATIONS PHILIPPINES (DIGITEL) Phil’s Sales & Marketing Executive (6mos) - August 5, 1995 – February 16, 1997

• Sales & Marketing Telephone lines in a Business and residential areas, able to meet quota

• Attending customer applications and inquiry in the Business Centre for the walk ‘in applicants

Character reference available upon request

Contact this candidate