Personal Assistant Manager

CV OF TEO LAY HA (YVONNE)

PERSONAL PARTICULARS

Name:

- Teo Lay Ha (Yvonne)

Gender:

- Female

NRIC No.:

- S8009438/H

DOB:

- 01/04/1980

Address:

- Blk 534 Hougang Street 52 #02-34

Singapore 530534

Contact No.:

- 8298 1252

Email:

- *********@*******.***

Nationality:

- Singaporean

Language Spoken:

- English, Chinese and Hokkien

Marital Status:

- Married

Availability:

- Immediate

Expected Salary:

- $4,500 (neg)

Driving License:

- Nil

Career History

2018 Nov-2019 Jan Executive Secretary to Chairman

TECKWAH INDUSTRIAL CORPORATION LTD

•Provide full spectrum of secretarial and administrative support to Chairman/Managing Director.

•Coordinate appointments between internal and external parties.

•Travel arrangements like flights, accommodations, pick-up for Chairman/Managing Director and Executive Directors.

•Attend meetings with Chairman/Managing Director including taking minutes of meetings.

•Provide confidential personal assistance in all aspects relating to Chairman/Managing Director’s personal finance, social and community engagements.

•Screening of phone calls and other ad-hoc duties assigned by

Chairman/Managing Director.

•Prepare travel expenses / other relevant claims for Chairman/Managing Director.

•Drafting of emails, reply emails on behalf of Chairman/Managing Director.

•Supervise dispatch cum personal driver assigned to Chairman /Managing Director.

2015 Jul-2018 Aug Personal Assistant to General Manager

AWIN RESOURCE INTERNATIONAL PTE LTD

(China Trading MNC)

• Provide full spectrum of secretarial and administrative support to GM.

• Coordinate appointments between internal and external parties including clients from multiple time-zones.

•Travel arrangements like flights, accommodations, and insurance,

driver pick-up for GM and department staffs.

• Prepare travel VISA applications for foreign colleagues stationed in Singapore office.

•Taking minutes of meeting and prepare power-point slides.

•Prepare and handle P&C or sensitive documents for GM.

•Translation of documents or correspondence from English to

Mandarin for submission to HQ in Shenzhen.

•Screening of phone calls and other ad-hoc duties assigned by

GM.

•Prepare travel expenses / other relevant claims for GM.

• Drafting of emails, reply emails on behalf of GM.

• Assist in covering of receptionist duties occasionally.

• Assist in coordinating company’s events like Xmas Parties and

CNY dinners.

• Running personal errands for GM.

Reason for Leaving Direct superior left due to company restructuring and my designation was made redundant

2012 Nov-2015 Jul Personal Assistant cum Executive Secretary to CEO SINPRO CHO PTE LTD

(China Commodities Trading Company)

• Provide full spectrum of secretarial and administrative support to CEO.

•Translation of documents (English to Chinese).

•Frequent liaising with government sectors.

•Assist in HR related matters including keeping tracks of leaves, preparing monthly leave reports, liaising with recruitment agencies on recruitment.

•Prepare monthly payroll, salary reports, CPF submissions, yearly IRAS submissions etc.

• Coordinate appointments, business travel schedule, hotel and flight reservations.

• Prepare minutes of meeting and power-point slides.

• Prepare monthly staff’s including CEO petty cash claim forms for submission including petty cash reports to Accounts.

• Screening of phone calls and other ad-hoc duties assigned by CEO.

•Handle CEO’s personal/family matters.

Reason for Leaving Company relocate to China.

2010 Oct-2012 Nov Secretary to Deputy Director

Far East Organization

•Provide full spectrum of secretarial and administrative support to Deputy Director.

•Coordinate appointments, business travel schedule, hotel and flight reservations.

•Prepare petty cash claim forms for Deputy Director and submit to Accounts.

•Prepare reports, minutes of meeting and power-point slides.

•Screening of phone calls and other ad-hoc duties assigned by Deputy Director

Reason for Leaving Direct superior left due to company restructuring and my designation was made redundant

2003 Jul-2010 Oct Secretary /Administrative Officer to Vice President

CBM Pte Ltd (subsidiary of City Developments Limited)

• Correspond and co-ordinate with clients, suppliers and

contractors

• Preparing of sales quotations, new contracts and contracts

renewal

•Provide daily secretariat support to VP and several AVPs

• Screening of phone calls and other ad-hoc duties assigned by VP and several AVPs

• Issuing of documentation for purchasing of expensive site assets, machineries or equipment, etc.

• Process of expenses claim for division VP and other division staffs

• Organizing business trips including flight and hotel arrangements

• Organize and maintain up-to-date filing system

• Maintenance / Requisition of office assets and stationery

• Drafting of emails and correspondence

• Issuing of services / works orders to client

• Set up and co-ordinate meetings

• Attend meeting with VP and minutes taking.

• Updating of monthly management meeting reports and Private & Confidential finance reports

• Compiling of various sites monthly attendance (OT summary, E-Attendance reports) for payroll submission

• Updating of ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007 and SQC documents including carrying out internal company’s audit.

Reason for Leaving Seek new challenges

EDUCATIONAL BACKGROUND

Periods

School / Institution / University

Qualification

1987 - 1993

Bendemeer Primary School

PSLE

1993 - 1998

Pei Dao Secondary School

GCE ‘O’Level

2008 - 2009

SSTC

LCCI Executive Secretary Diploma

REFERENCES

Name

Position

Company

Contact No.

Lim Ying Ying

General Manager

Awin Resource International Pte Ltd

9731 5731

Johnny Lim

Executive Director

Far East Organization

9298 8018

Douglas Koh

Vice President

CBM Pte Ltd

(Subsidiary of CDL)

9678 1093

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