Executive Assistant Sales

Stephanie Moore

512-***-**** *****************@*****.*** 609 S. 12th St. Unit D, Nashville, TN

PROFESSIONAL SUMMARY

Office Manager with outstanding communication skills, consistency in productivity, and attention to detail. Exhibits positive attitude in challenging situations, exemplary work ethic, and willingness to learn new processes to exceed set goals and enhance client satisfaction. Seeking a position as an Executive Assistant where I can use my skills and creativity to make day to day processes run as smoothly as possible.

SKILLS

Client and vendor relations

Documentation and reporting

Expert problem solving abilities

Strong organizational capabilities

Proficiency in payroll software

Accounts payable/receivable

Policy implementation

Account administration

Excellent communication abilities

EXPERIENCE

Office Operations Manager

Tradesmen International, June, 2018 - Current

Calendar and schedule oversight for recruiter and management team

Travel arrangements for management team, as needed.

Review weekly expense reports for accuracy

Full cycle Employee on-boarding, assuring E-Verify compliance

Lead targeted monthly safety education training for employees

Process and verify payroll entries weekly

Educate employees regarding benefit eligibility and enrollment

Manage all Workman Compensation claims filed against office, limiting company liability to only legitimate claims

Collaborate with corporate payroll department to resolve any issues

Proactively address AR every week to maintain 60% payment before 15 days

Client account management

Organize weekly business development training and account reconciliations meetings with sales and management teams

Draft correspondence to clients, certificate holders, and employees

Order office supplies and schedule maintenance, as needed

Office management

Sales Administrative Assistant- 6 Month Contract

Spring Hill Funeral Home & Cemetery, November, 2017 – June, 2018

Aggregate raw data into viable sales leads using various software programs, including Microsoft Office Suite

Create and manage marketing materials, source vendors for promotional products

Organize events for the sales and management teams

Calendar and schedule management support for sales team

Draft correspondence and targeted marketing to existing and potential clients

Track sales data to ensure accuracy in reporting

Coordinate new employee on-boarding

Create and implement SOP's for maintenance of employee personnel files

Contract management

General office duties

Cellarman

Jackalope Brewing Company, February, 2016 – August, 2017

Design and implemented new SOP's to ensure streamlined and effective communication between team members

Independently perform and monitor brew-house and cellaring operations according to company SOP's

Troubleshoot and optimize brewery operations for maximum efficiency

Train new employees on brew-house operations

Create and maintain company inventory through customized database

Review and implemented safety protocols as lead of safety committee

Led educational public and private tours of brewery, teaching guests about the beer making process, company history, and beer styles

Executive Assistant/ Technical Administrator

Summit Land Services, August, 2012 – August, 2015

Manipulated and maintained large amounts of data in MS Excel, incorporated a ticketing system to track work orders assigned to subcontractors

Construct databases and table relationships, recommending, creating and modifying reports to meet client needs

Trained and supervise 3 junior administrators, trained individuals on safety procedures

Complex travel arrangements and calendar management

Project management and event planning, including vendor procurement and budget oversight

EDUCATION

Sociology, BA

MSU Denver, Denver 2009

Magna Cum Laude

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