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Executive Assistant Sales

Bukit Merah, 159049, Singapore
April 09, 2019

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Address: ** ******** ****, #**-** The Bayshore, Singapore 469971

Mobile nos: +65-8126-2744 / E mail: EDUCATION

Hosei University, Tokyo

April 1991 – March 1995

September 1989 – March 1991

January 1981 – December 1983

Bachelor of Sociology, majored in International Sociology EDA Japanese Language School, Tokyo

Intermediate & Advanced Course in Japanese Language Gan Eng Seng School

Cambridge G.C.E “A” Level


Executive Assistant to Country Team Head, UHNW Greater China UBS AG

March 2018 - Present

Manage Country Team Head's schedule, arrange meetings and video conference and calendar management.

Travel arrangements include flight, hotel, transport and visa.

Take minutes for monthly country team meeting.

Support team admin including on boarding and off boarding

Submit claim and expenses for Country Team Head.

Monitor team risk management, trainings, CPD hours and leave management.

Submit claim and expenses for Country Team Head. Executive Assistant to Head of Wealth Management, Asia ex-Japan (MD) Nomura Singapore Ltd

August 2011 – March 2018

Proactively manage Managing Director's hectic schedule, arrange appointments and meetings, monitor calendar to anticipate or resolve scheduling conflicts for smooth daily operation of Managing Director’s office and manage the deadlines with management team.

Ensure Managing Director is prepared for meetings and for each upcoming week. This includes reports, directions, bios, contact information.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Draft outgoing and filter incoming correspondence. Ensure smooth flow of communication and continuity in Senior Managing Director absence

Contributes to a positive team environment within the department and organization by demonstrating a strong work ethic, effectively communicating with others, and proactively anticipating office needs and the needs of others.

Coordinate travel arrangements and provides travel itinerary as necessary, including negotiating and/or researching best deals for the firm.

Corporate calendar management and assist with coordinating and scheduling of functional department, committee and taskforce meetings

Completes a broad variety of administrative tasks for CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings.

Plan, coordinates and ensures the CEO’s schedule is followed and respected. Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO’s programmatic initiatives.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.

Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Submit expenses claims for CEO’s travel and entertainment Executive Secretary / Interpreter & Translator to Managing Director Epson Singapore Pte Ltd

September 2006 – March 2010

Executive assistant to Chairman & Managing Director of Epson, Asia-Pacific. Act as an Interpreter to the Managing Director during overseas business and client/partner meetings. This includes translation of Managing Director’s speech, reports, directions, and presentation.

Ensure smooth flow of communication and continuity in Managing Director absence Translate and preparation of materials required for special projects, presentation slides, internal and external communications and correspondence

Organizing and coordinating of high level management meetings including VIP’s schedule. Preparation of monthly sales report to the Epson’s Chairman in Japan.

Coordination with regional teams to deliver key issues and updates to the Managing Director, Regional Presidents and head office in Japan

Executive Secretary to Managing Director

Mitsubishi Electric Asia Pte Ltd

April 1997 - August 2006

Support Managing Director & the Human Resources Manager Assist in Regional economic data research and Regional Human Resources Control Plan Corporate communications and draft corporate profile Senior Sales Executive

Matsushita Electric Motor (S) Pte Ltd

October 1996 – March 1997

Master schedule planning & sales reports

Manage inventory control & pricing analysis

Work closely with purchasing, production and R&D departments to ensure accurate delivery. Marketing Executive cumInterpreter

Shutter Computer Inc., Tokyo

April 1995 – August 1996

Manage sales reports, inventory and price control of Motherboards

Negotiate terms and rates with vendors and suppliers

Translation of rejected analysis report and monitoring shipments

Plan and organize events for exhibitions, such as PC Show in Taipei and Tokyo Senior Executive to Chief Executive Director

Resorts World Sentosa Pte Ltd

August 2010 – May 2011

Overseas Accounting - S.E. ASIA Region

Singapore Airlines Ltd., Singapore

January 1984 – August 1989

Monitor budgets and expenditures of South East Asia Region’s branches office

Raise payment cheque request and account allocation for the branch office’s operating expenses

Monitor monthly expenditure report including forecast and variances. OTHER LANGUAGES

English, Japanese, Mandarin

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