Executive Assistant Office

SANDRA RILEY

***** *. ******* ****** **********@*****.***

Chicago, IL 60643 773-***-****

Dedicated professional possessing a proven track record of superior performance, seeks to utilize expertise in Administrative Operations, Relationship Management, Strategic Reporting, Program Facilitation, and Compliance to drive key goals within a progressive organization. SKILLS : Concur, SRM, InDesign Various Billing/ Accounting Software Multi-line telephones Lotus, WordPerfect, Microsoft Word Data Input, SharePoint Excel, PowerPoint, and Salesforce EXPERIENCE : SCJOHNSON, Chicago, IL

Sr. Executive Assistant 9/2018-Present

Responsible for producing RFPs, LOIs, Redline documents, and memos/correspondence. Manage Senior Director/Director/Manager level calendars and travel arrangements, booking appointments and ensuring smooth flow of operations. Interact with existing and potential clients, responding to inquiries and connecting parties with appropriate personnel. Entrusted with various critical ad hoc projects as required. Work directly with Directors and Clients in Marketing transaction. Support Pest Control and Media & Integrated Marketing functions. Handling all Marketing team Budget and Expense Reports.

CITY COLLEGES OF CHICAGO, Chicago, IL

Executive Office Manager 6/2018-9/2018

Manages the day-to-day operations of the office, coordinating work activities with other support staff, organizing the workflow, relieving the Executive/OD of administrative details and providing an efficient and organized office environment. Supervises the development of processes and procedures to maintain efficient office management and administrative systems. Handles privileged attorney/client and sensitive work-product communications, including accessing and conveying privileged communications to the Office of the General Counsel and identifying privileged matters directed to an OD’s office. Contributes to the preparation of information and documents for use in collective bargaining agreement negotiations and other labor relations matters. Maintains the supervisor’s appointment calendar, schedules appointments, and makes travel arrangements. Manages data and prepares reports using Excel spreadsheets and other software including Access and PeopleSoft. Drafts and produces memoranda, correspondence and reports for supervisor, and prepares PowerPoint presentations. Manages, tracks, and monitors budget allocations, vendor relations, and the status of requisitions and contracts. Assists with pre and post-employment activities. Researches a variety of issues, and provides summaries of findings and recommendations. Represents and attends meeting for supervisor as directed. Serves on committees and as a liaison on projects as assigned by supervisor. Supervises office support staff and work study students; trains staff. COLLIERS INTERNATIONAL, Chicago, IL

Sr. Client Services Coordinator 4/2010-1/2018

Create tour books and organize logistics for tours of buildings by real estate brokers, within the State of Illinois. Responsible for producing RFPs, LOIs, Redline documents, and memos/correspondence. Manage broker calendars and travel arrangements, booking appointments and ensuring smooth flow of operations. Interact with existing and potential clients, responding to inquiries and connecting parties with appropriate personnel. Entrusted with various critical ad hoc projects as required. Work directly with Brokers, Multifamily, and Clients in Real Estate transactions, Property Sells, Negotiations with Exclusive Right to Sell Contracts. Leasing and Selling Agreements, and OM's. Handling all Property Marketing Budget Reports. FLANAGAN-BILTON, Chicago, IL

Executive / Legal Assistant 2/2000-8/2009

Served as the Legal Assistant to the Managing partner and the Office Administrator in a law practice specializing in Real Estate Law. Handled confidential matters for the Managing Partner. Supervised three secretaries supporting the paralegal pool. Responsible for all client billings for the firm. Performed all accounts payable/ account receivable operations. Monitored and gave oversight for all collection activities. Ordered firm’s office supplies.

EDUCATION: Phoenix University, Chicago, IL Master’s in Public Administration BA in Criminal Justice

Olive-Harvey College, Chicago, IL Major: Bus. Administration Western Illinois University, Macomb, IL Major: Bus. Administration

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