Executive Assistant Administrative
Resume:
Jocelyn Noyes
*** **** ******, **** ** Stoneham, MA 02180 617-***-**** · *****.*****@*****.***
Seeking a challenging and rewarding position in a company that will utilize my education, training and experience, as well as have room for career advancement.
WORK EXPERIENCE:
3/2018 – Present Stealth Mode Startup Lexington, MA
Assisted in daily operations of CEO office including answering telephones, scheduling of meetings and heavy calendar management
Compose correspondence via email, set up telephone calls, responded to questions or specific concerns as appropriate on behalf of CEO
Management of constantly re-prioritized calendars, including scheduling of meetings with domestic and international personnel, outside counsel, contractors and vendors
Coordinate detailed travel plans throughout the continental U.S.
Managed both personal and corporate expenses
Research projects
Meeting coordination and set up
Maintenance on office equipment, ordering office supplies, business cards and printed materials
Available on an “on-call” basis during the evenings and weekends
All other corporate and personal support duties as assigned and required
Organizing office events from lunches to holiday parties
6/2015 – 3/2018 Samsung Pay Burlington, MA
Executive Assistant
Supporting the CEO/Co-Global GM and VP/COO on all daily tasks and projects
Coordinated complex calendars that included both personal and professional appointments
Available on an “on-call” basis during the evenings and weekends
Worked with Marketing & PR Teams setting up interview schedule and getting pre-interview materials ready.
Assisted in daily operations of the office including scheduling of meetings and heavy calendar management
Organizing office events from lunches to holiday parties
Compose correspondence via email, set up telephone calls, responded to questions or specific concerns as appropriate on behalf of executives
Coordinate detailed domestic and international travel plans and securing all visas
Managed both personal and corporate expenses for CEO/Co-Global GM
Research projects
Personal assistance
1/2015 – 6/2015 Bain Capital, LLC Boston, MA
Executive Assistant
Supporting two directors and a manager on all daily tasks and projects
Coordinated complex calendars that included both personal and professional appointments
Available on an “on-call” basis during the evenings and weekends
Assisted in daily operations of the office including scheduling of meetings and heavy calendar management
Fielded in-coming calls, Customer service when needed
Compose correspondence via email, set up telephone calls, responded to questions or specific concerns
Coordinate detailed domestic and international travel plans and securing all visas
Managed both personal and corporate expenses for directors
Updated investor banking information, Research projects
12/2011- 12/2014 Nokia Cambridge, MA
Senior Administrative Assistant/Office Manager
Working with executives, directors and managers on daily tasks and projects.
Assisted in daily operations of offices including scheduling of meetings and heavy calendar management
Handled correspondence and telephone calls, responding to questions or specific concerns as appropriate on behalf of executives
Management of constantly re-prioritized calendars, including scheduling of meetings with domestic and international personnel, outside counsel, contractors and vendors
Coordinate detailed domestic and international travel plans and securing all visas
Managed both personal and corporate expenses for executives, directors and managers
Research projects
Event planning
Meeting coordination and set up
Maintenance on office equipment, ordering office supplies, business cards and printed materials.
Assisted in new hire orientation and processing of new hire paperwork
Maintained hard and soft copy filing systems
Assisted clients as needed
All other corporate and personal support duties as assigned and required
10/2007- 4/2010 TIAA-Cref Boston, MA
Administrative Assistant
Assisted in daily operations of executive offices including answering telephones, scheduling of meetings and heavy calendar management
Handled correspondence and telephone calls, responding to questions or specific concerns as appropriate
Management of constantly re-prioritized calendars, including scheduling of meetings with domestic and international personnel, outside counsel, contractors and vendors
Coordinate detailed travel plans throughout the continental U.S.
Managed both personal and corporate expenses
Research projects; Meeting coordination and set up
Maintenance on office equipment, ordering office supplies, business cards and printed materials
Assisted in new hire orientation and processing of new hire paperwork
All other corporate and personal support duties as assigned and required
Planned in office and out of office events
EDUCATION / SKILLS:
Pine Manor College Chestnut Hill, MA
B.A. Communications, 2000
Microsoft Office(Word, Excel, Power Point, Access and Outlook), Google Suite, ADP, Lotus Notes, Photoshop, Visio, PeopleSoft, Various Databases, Web Conferencing software, Bullhorn, Sales Force, resourceful and accurate internet research, social media expert, written and verbal communication skills as well as exemplary interpersonal skills and comfortable working with various smart phones(Android and iOS)
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