Executive Assistant Manager

KathyAnn Krajcik

Mountainside, NJ ***** 908-***-**** 908-***-**** - Mobile

********@*******.*** http://www.linkedin.com/in/kkrajcik

Certified Executive Assistant seeking new business partner! Allow me to free-up your time so that you can focus on what’s important and effortlessly manage your day! Proactive, Executive Assistant / Administrative Professional with extensive record of helping executives and their teams meet or exceed their goals. Especially proficient in building strong, productive networks and relationships with executives, colleagues and clients. Excel in fast-paced environments and act decisively under pressure when responding to challenges. Recognized for:

Maintaining confidentiality and protecting operations by applying judgment and appropriate discretion in the management of information.

Reputation for being proactive, a team player, effective problem solver, leader, team building, time management, staff management, customer support, business communicator and anticipating needs. Independently handles ambiguous work and acts on behalf of the executive.

Proven flexibility with a willingness to take on responsibilities beyond the scope of the job description.

Detail oriented, quality control, prioritization, project management, multitasking and meeting critical timelines.

Go-to person and act as a role model/lead for the team.

PROFESSIONAL EXPERIENCE

NOVARTIS 7/2017 – Present

Sr. Assistant to Global Franchise Head of Cardio-Metabolic Biostatistics 4/2018 – Present

Provide comprehensive, complex, diversified and confidential administrative support in an international environment, including extensive calendaring, involving rapidly changing appointments and priorities, domestic and international travel, managing global email lists, Skype and VMR meetings, project management, meeting and event planning, correspondence and expense reporting and review.

Manage vendors and coordinate contracts, requisitions, purchase orders and invoice processing.

Planning team building events, including celebrations, lunch and learn events and outside activities.

Logistical coordination and managing meeting planning for leadership team and department meetings, including internal and offsite meetings held in US, Europe, India and Asia. Attend events when support is required.

Coordinate executive office visits, including logistics and meetings with team while on site.

Collaborate with administrative team insuring successful execution of events and timely project completion.

Serve as department's point of contact with other global functions, sites, affiliates and 3rd parties; proactively and adequately disseminate information and announcements.

Act as information resource for organizational policies and procedures.

Serve on the committee and manage the planning and logistics for the annual Analytics Conference and quarterly Biostatistics Seminars.

Partner with in-house recruiters regarding staffing, scheduling new-hire interviews, follow-up meetings and start dates. Act as Department’s HR liaison.

Manage new-hire process, coordinate orientation and on-boarding activities and procure space for new employees and contractors.

Assistant to Head of GDD CMC Regulatory Affairs (Contract) 7/2017 – 4/2018

Provided comprehensive, advanced and confidential support to the Head of Regulatory Affairs and three franchise heads…Oncology, Respiratory and Cell & Gene Therapy.

Assistant to Heads of Finance, Legal and Communications (Contract) 12/2015 – 7/2016

Professionally supported a new department/division within a global environment. Applied judgment and independent analysis of situations; managed multiple assignments with tight timelines. Coordinated meetings across functional teams. Coordinated team-building activities and communication.

Wyndham Worldwide, Executive Assistant to SVP Investor Relations (Contract) 3/2017 – 4/2017

Complex administrative support: calendar management and email, travel, itineraries, agendas and compiling documents for meetings. Managed phone/email insuring investor requests were promptly and effectively routed.

Managed conference calls, meetings and events between Senior Executive Leadership and Investors and Analysts.

Coordinated Investor Conferences; interfaced with investment banking staff and Wyndham CEO/CFO EAs.

Scheduled introduction meetings with SVP and institutional shareholders.

Managed Investor Relations Database and ran reports.

Communicated with senior leaders, associates, business partners, vendors, board members.

MCKINSEY & CO., Executive Assistant (Layoff) 7/2016 – 1/2017

Proactively provided advanced administrative support to maximize and leverage partner’s time. Organized and maintained domestic and international calendar(s). Managed communications including client contact and responding to correspondence. Developed strong rapport with client executive assistants.

CELGENE, Assistant to Vice President (Position Eliminated) 11/2010 – 10/2015

Two-time recipient of the Clinical Pharmacology ACE (Achievement. Contribution. Excellence.) Award.

Supported VP and established effective working relationships with leadership and team to execute projects.

Executive back-up support to the President of Research and managed the planning of quarterly research meetings and the annual Innovation Day event (increased participation 25%) on behalf of the president.

International calendaring, PowerPoint, Webex meetings, project management, action items and follow-up, meeting planning, correspondence, expense reporting, procurement/purchase orders and invoice processing.

Managed global meetings and training seminars, finalizing meeting rooms, agendas, speakers, travel logistics, catering, and Webex arrangements, and distributing materials and notifying colleagues of last-minute changes.

Handled facilities, acted as key resource, took initiative, leveraged resources to solve problems and proactively cascaded knowledge to team; established procedures, demonstrated process improvements, communications, visitor arrangements, maintained equipment and developed and maintained department reports.

Partnered with and lead the Administrative team for select site activities, initiatives and work flow.

Maintained internal / external communications by independently responding or referring inquiries to principal or extended team member.

Volunteered to assume additional responsibilities, providing management of software licenses and consultants / contractors. Prepared new provider requests, purchase requisitions, contracts and invoices.

Budget management. Collaborated with Finance Department to develop department budget; maintained Excel spreadsheet to record, calculate and track expenditures. Reported monthly.

Managed software licenses. Streamlined list to include only active licenses and synchronized renewal dates.

Managed consultants and vendors, including contract negotiation.

Supported Clinical studies by serving as Protocol Review Committee (PRC) Administrator. Scheduled meetings, gathered and distributed materials prior to meeting and documented and distributed minutes.

Partnered with in-house recruiters regarding staffing, scheduling new-hire interviews, follow-up meetings and start dates. Acted as Department’s HR liaison.

Managed new-hire process, coordinated orientation and on-boarding activities and procured space.

Procured a conference room for the department’s exclusive use and managed scheduling.

ADDITIONAL EXPERIENCE & ACCOMPLISHMENTS

INGERSOLL RAND, Executive Assistant to the SVP, General Counsel and the Chief Compliance Officer

Assisted in rollout of a new Code of Conduct and participated in FCPA, compliance and ethics training classes.

Developed annual $20 million global budget and monitored it with management on a monthly basis.

SCHERING-PLOUGH CORPORATION, Office of the Corporate Secretary

EDUCATION / TRAINING

Bachelor of Science (BS), Business Administration and Management – Caldwell University; Cum Laude

Certified Executive Assistant/Diploma, Liberal Arts – Katharine Gibbs School; with Honors

HBA Mentoring Program – Healthcare Businesswomen’s Association

Oz Principles Training – Taking personal ownership of organization's goals and accept responsibility for own performance. Become more invested and work at a higher level to ensure not only my own success, but everyone's.

TECHNICAL SKILLS

Microsoft Office, Word, Outlook, PowerPoint, Excel and Visio, Lotus Notes, Concur, Ariba, SAP, Oracle EBS, Basware, Skype, Lync, Webex, SharePoint, Livelink, Big Dough, Steno and Dictaphone

ASSOCIATIONS AND MEMBERSHIPS

International Association of Administrative Professionals (IAAP)

President of the Celgene Chapter from 2012 - 2014

Co-Chair of the Program and Education Committee and the Newsletter/Publicity Committee from 2011 - 2012

Healthcare Businesswomen’s Association (HBA) – Participated in HBA Mentoring Program

Society for Human Resource Management (SHRM)

Toastmasters

Testimonials

Executive Support

“Kathy’s work is very detailed and accurate. She does a great job of maintaining my busy calendar and keeping me on track. All my expense reports are submitted accurately and on time”

“Kathy works very independently. She needs little to no supervision. She effectively keeps me on time and meeting my deadlines. Her handling of travel is superb.”

Vice President, Celgene

“I wanted to thank you for taking the initiative and time to compile all the T&E budget information for 2014. I know the job is tedious but you managed to save me much time to dedicate to the study grant budget. Thanks for all your help, and your output was very neat and comprehensive of all expenses broken down by employee.”

Sr. Operations Manager, Celgene

“Don’t know what I would do without you. You keep me on my toes!”

Senior Director, Regulatory Affairs, Celgene

“I just wanted to thank you for your prompt assistance to NCD for a recent Webinar. When I asked for your help, your immediate response was, “If it needs to get done, I’m happy to help! We appreciate your team spirit!”

Operations Coordinator, Celgene

“I can’t believe how quickly you fit in with the organization. It’s like you’ve always been here.”

Sr. Vice President and General Counsel, Ingersoll Rand

“Kathy is a great member of the team. She is always willing to assist and give it her all. She is efficient, works hard and helps me stay organized and efficient. She works very well with others and completes assignments accurately and either on time or ahead of schedule.”

“Kathy is excellent in her interaction with clients, and I have received many comments regarding her excellent interpersonal skills and client interactions.”

“Kathy is always asking for feedback as to her performance and modifies her work when requested. She is always willing to assist where and when necessary.”

“She is efficient and always willing to assist and is proactive in dealing with my work flow and schedule.”

Partner, Sonnenschein Nath & Rosenthal

Assembling and distributing requests for unanimous written consent of the various benefits committees: “She has done very well in managing this task each time and her follow up has also been timely and informative.”

“Kathy has a pleasant demeanor and presents herself in an approachable manner. She has been proactive in learning each attorney’s preferences and has efficiently maintained the files, mail and calendars.”

Legal Director, Schering-Plough

“Working within a Patent Department requires an individual who is very attentive to details and absolute deadlines. The complexity of the job assignments parallel those given to a paralegal working in a complex litigation. Kathy was able to grasp the job in a relatively short period of time and perform tasks with minimal or no supervision.”

Assistant Counsel, Merck

“Nice job on the slides…the notes really helped. You sound like me, or I’m starting to sound like you.”

CEO, Esävio

“Kathy, you did a great job of pulling this together with limited resources and assistance from your peers.”

SVP Marketing, Esävio

“That was exactly what I wanted. You came through for me again. Thanks for the positive attitude and helpful work.”

Chief Information Officer, Esävio

Management and Leadership

“Kathy exhibits a strong sense of responsibility and commitment to a job well done. She shows a great deal of enthusiasm, loyalty and team spirit in achieving the success and conveying a positive image of the company. Kathy was instrumental in the successful start-up and growth of an engineering office.”

Vice President and Manager, Lockwood Greene Engineers

“I worked closely with Kathy, and I was extremely impressed by her intelligence, abilities and work ethic. Whatever business you are in, I believe that Kathy will be an asset to your organization.”

President, Ariston

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