Rhonda Mais Executive Assistant

ac7zwk@r.postjobfree.com • linkedin.com/in/rhonda-mais-43a81745/ 714-***-**** • Newport Beach, CA 92625 Experienced professional with proven success in non-profit charity organizations and client supportive care in health and wealth management environments. Strong ability to manage projects from concept to completion ensuring on-time, on-budget and on- target results. Highly adept at helping develop and implement processes and procedures that enhance operational efficiencies. Background in hiring, training, mentoring, and supervising staff that meet and exceed designated goals and expectations. Areas of Expertise include:

Full-Cycle Project Management Event Planning and Coordination Process Improvements

Client and Vendor Relations Team Building and Leadership Microsoft Office Suite

Wealth/Property Management Google Apps, Laserfiche Scan Issue Resolution Professional Experience

FARAH PRIVATE WEALTH • Newport Beach, CA • 2013-2018 Office Manager (2014-2018); Executive Administrative Assistant (2013-2014) Helped clients with high end investment portfolios including servicing accounts, handling documents, and reconciling compliant issues. Posted, arranged, and maintained calendars. Hired, trained, and led part-time office assistant, bookkeeper and social media specialist. Answered client, contractor, vendor calls, emails, and written correspondence. Developed spreadsheets and submission documents for client investment summaries and deciphered quarterly fees for CEO. Administered properties including maintenance, tax and insurance, and city compliance. Assisted in property management for trustee accounts owning rental and commercial properties.

Key Accomplishments:

• Reduced bookkeeping costs by 75% by hiring another bookkeeper for less time and money.

• Created websites and marketing collateral saving about $20K in outside marketing and graphic artist costs.

• Provided required documents for routine State of California Department of Business audit. AMERICAN POLO ASSOCIATION • Newport Beach, CA • 2015-2018 Administrative/Production Assistant

Served as production assistant for American Polo Girls reality show. Managed production schedules procured uniforms and equipment and served as makeup artist for polo girls. Supervised logistics for polo tournaments, events, and photo shoots. Created and updated website content and posted photos and announcements. Arranged travel for international and domestic itineraries. Assisted attorney with filings for trademark/copywrite registrations for American Girls Polo. Key Accomplishments:

• Planned and facilitated initial Newport Beach Equestrian Polo Tournament on beach including creating marketing collateral, invitations, press releases and correspondence.

• Secured licensing, travel arrangements and managed security staff and paid vendors and contractors. CELEBRITY FOUNDATION FOR CHILDREN/CELEBRITY RANCH • Temecula Valley, CA • 2013-2018 Project Manager/Event Coordinator

Planned fundraising activities including equestrian polo tournaments and wine tasting dinners sharing mission while collecting and managing donation processing. Maintained donor data base and all correspondence. Managed donation processing. Created marketing materials including flyers, brochures, invitations, press releases, and bulletin notices. Coordinator for children’s overnight camps and outings. Collaborated with youth agency leaders to plan events. Designed and maintained website. Managed payroll. accounts payable and supervised ranch employees. Administered foundation tax filings, ranch property, equipment, vendors, and independent contractors.

Key Accomplishments:

• Simplified children’s camp process by creating online forms for submissions and correspondence for payment collection process.

• Designed camp critique/ evaluation process to address future improvements.

• Organized and submitted necessary documents to receive BBB Wise Giving approval for charitable foundation.

• Created website and implemented ongoing updates, posting events and photos. Rhonda Mais

Page Two of Two

LATER IN LIFE ACTIVITY PROGRAM • Corona Del Mar, CA • 2013 Activities Director

Visited homes and memory care facilities providing art program for cognitively-impaired. Assisted with Alzheimer and dementia conditions emphasizing preserving existing physical and cognitive abilities through physical, mental, and creative programs. Worked with clients in RCFE small residential homes, private families, and care managers. Key Accomplishments:

• Qualified as Certified Memories in the Making Facilitator helping one client’s artwork to be submitted to annual holiday Memories in the Making auction.

CROWN COVE ASSISTED LIVING • Corona Del Mar, CA • 2009-2013 Activities Assistant (2011-2013); Concierge (2009-2010) Planned activities for 70 high- to mid-cognitive level adults. Supervised outings and reported changes in conditions. Greeted guests and responded to questions at front desk. Helped office manager with administrative duties. Took notes at manager’s meetings and answered telephones.

Key Accomplishments:

• Received Employee of the Year in 2010 recognition. RACHEL ASHWELL SHABBY CHIC • Newport Beach, CA • 2008-2009 Sales Associate

Assisted customers with purchases of high end furniture and bedding in retail store including down-filled sofas and chairs and slip covers.

Key Accomplishment:

• Designed living room with Shabby Chic furnishings mentioned in book published by Richard A. Dodd, Architect. INTUSKIN • Huntington Beach, CA • 2004-2008

Director/Lead Esthetician

Managed daily activities of salon with one esthetician renting room and nail technician. Provided facial and body treatments, marketed skin care products and makeup and additional products. Researched equipment and skin care/retail products. Created marketing collateral and campaigns. Designed campaign tied to Huntington Beach Open of Surfing. Key Accomplishments:

• Conducted product knowledge classes for clients helping increase sales by 30%.

• Designed studio and equipped room with water table and overhead shower for body treatments introducing new services and reintroducing classics.

Education & Training

Associate of Arts Long Beach City College Long Beach, CA State of California Esthetician License #25660 International Dermal Institute Torrance, CA Small Business Management Training, Small Business Administration Marketing Seminar, Small Business Administration

Web Design Training, Small Business Administration Employment Law Seminar, Small Business Administration Social Media and Video Marketing Seminar

Basic Accounting Training, Saddleback College

QuickBooks Training, Irving Valley College

Contact this candidate