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Executive Assistant Administrative

North Aurora, Illinois, United States
December 13, 2018

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Anna Ullrich Page * of 2-630-***-****



Accomplished Executive Assistant and HR Manager; Workforce Planning & Development, Creative problem solving, focused and the skillfulness to improvise. Multitask and prioritize in a fast-paced and rapidly growing environment: Tech Savvy, proficient in a wide range of integrated apps and platforms. I persevere, rise to the occasion and get the job done! CORE COMPETENCIES

Due Diligence Effective Communicator Forward Thinker HR Policy, Process Innovative & Intuitive P&L Cost Control Meticulous Organization Resourceful Strategic Planning Microsoft Office Adobe Photoshop ADP Workforce DataCom Ebis Intuit QuickBooks SharePoint Salesforce EMPLOYMENT

Human Resource Manager and Executive Assistant to CEO Immuno Laboratories, Fort Lauderdale, FL (Contract Term) Mar. 2018 – Oct. 2018

Support and Reported directly to the President and CEO, provided executive, administrative, and development support to the President/CEO and Board of Directors, as well as the Leadership Team

Directly supervised employees in the Administrative and Facility Department by the organization's policy and applicable law

Conducted research, and compiled statistical reports

Coordinated calendars and arrange travel, meetings, prepare agendas, record minutes of meetings, reserve and prepare facilities. Compiled Documents for travel-related meetings and coordinated corporate events

Maintained all Company Contract Manuals

Identify, post and advertise position vacancies to attract a targeted talent pool within the market wage range; select and interview candidates for all vacant and new positions

Prepared offer packages, new hire, and independent contractor contracts

Organized assessments, orientation, onboarding, training and security groups

Recorded employee information such as payroll, personal data, compensation, benefits, tax data, attendance, performance reviews & updated employee files

Prepared & distributed information to employees to inform of benefit programs, such as insurance plans, paid time off and corporate events

Maintained compliance with Company Policies, State and HIPAA Regulations

Initiated revision of outdated employee Flight Manual and developed new policies

Served as a link between management and employees by handling questions, interpreting and administering contracts, and assisted in resolving work-related issues Executive Assistant to CEO JA AIR Center, Sugar Grove, IL May 2015 - March 2018

Support Chief Executive Officer of the company as his executive assistant, ensure security, integrity and the confidentiality of company and sensitive materials

Managed maintenance service office for piston, turbine, interiors, avionics bench & installs. Slashing payroll administration costs 34% by streamlining tasks while ensuring the continuation and enhancements of services

Completed critical aspects of deliverables with a hands-on approach, facilitating the CEO's ability to lead the company

Manage workflow and reconcile; work-order time, job and payroll reports before processing customer invoicing

Manage all licensed mechanic files as required by the Federal Aviation Association/FAA requirements

Highly resourceful team-player, with the ability to also be extremely effective independently. Managed unexpected tasks quickly and effectively Page 1 of 2-630-***-****

Executive and Personal Assistant to CEO TC of Illinois, Aurora, IL May 2007 - May 2015

Supported Chief Executive Officer of the company as his executive and personal assistant

Performed all daily administrative operations and financial activities

Prepared and analyzed monthly operating results against budget for optimal ROI results

Responsible for planning, coordinating and monitoring of all purchasing activities

Administered payroll, including updates, vacation accruals, and timesheet verification

Maintained professional, personal and academic calendars

Arranged ongoing tutoring and transportation for his children Executive Administrative Assistant / Facility Manager Circle International, Bensenville, IL May 1988 - June 2002

Supported the CVP of Route Development for Australia and New Zealand, Regional VP and District as their executive administrative assistant

Maintained building security, training, and facility maintenance

Prepared marketing materials and presentations for clients to support commercial sales

Created and maintained customer operating profiles and pricing in central database manual

Hosted quarterly business reviews for all major multi-national customers in the region

Processed payroll and benefits packages for new hires and existing employee

Communicate personal, pertinent office and field issues OTHER ACCOMPLISHMENTS

Reduced recruiting cost by 81%

Set up a new reporting template in MS Excel, that automatically calculated current metrics, month over month comparisons, and forecasts for the fiscal year based on YTD values

Strong financial acumen and a high degree of ethics with a thorough understanding of accounting principles

Effective written and verbal communication skills and capable of writing reports, customer presentations and proposals, business correspondence and procedure manuals

Advanced with current technology and ability to use computerized systems and other related; comfortable with banking terms and systems and other web-based applications EDUCATION

Associates, Sugar Grove, IL 60554

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