Vicki L. Shacklock

**** *********** #***, *******, ** 77063 Tel. 832-***-**** ac7yi0@r.postjobfree.com

Education and Certifications

Center for Advanced Legal Studies, Houston, TX, Feb 2010

Associate of Applied Science Degree in Paralegal Studies

Technology Development Center, Ventura California, Sep 2002

Certification: Completed Legal Secretary Program with 3.9 GPA

University of California Santa Barbara Extension

Paralegal Program

Santa Barbara City College

Secretarial Sciences and Creative Writing

Special Skills

Legal: Legal Terminology/transcription, state e-Filing, Legal Solutions

Operating System: Windows 10

Applications: Microsoft Office Suite 2016, e-Filing, Adobe Acrobat Pro DC Standard, NetDocs, Word Perfect, Office X8 Standard Suite, Clio, Bates Stamp, Clio, Quicken, Zoho, CRM, ProDoc, DB Textbooks, Right Fax, Edgar Filing, Team Connect, Mail Chimp

Other: Keyboarding, 10-Key adding machine by touch

Professional Experience

Lancesoft for Susan L. Florence and Associates, Houston, TX Oct 29, 2018 – Nov 30, 2018

(Contract Assignment)

Roe: Legal Administrative Assistant

Responsibilities

Worked for two attorneys

Use company operating system to scan, print, mail, and e-mail legal documents

E-filed and drafted legal documents

Proofread documents for accuracy

Maintained attorneys calendars and scheduled depositions

Mailed out settlement checks after signed releases and Non-Suit notices were executed

Kept narratives up to date on e-Filing documents, phone calls, and emails with clients and opposing counsel, and claim representatives

Top Echelon Contracting, Canton, OH Aug 16, 2018 – Aug 24, 2018

(Temporary assignment)

Role: Legal Receptionist

Responsibilities:

Scanning in documents

Process mail

Answer phones

Adroit Partners, Houston, TX July 30, 2018 – Aug 6, 2018

(Temporary assignment)

Role: Administrative Assistant

Responsibilities:

Maintain attorney’s calendar

Schedule meetings

Answer phones

Scan documents to email

Update notebooks

Distribute documents for signatures

Law Office of Victor D. Walker, P.C., Houston, TX Apr 5, 2016 - Feb 16, 2018

Role: Legal Assistant

Responsibilities:

Input attorney’s time into Clio

Billing and invoicing clients

Schedule all court appearances and set up conferences with new clients

Draft pleadings and perform legal research for excess proceeds and tax court cases

Pleadings for probate matters, defense for tax court cases, and civil matters

Draft Estate planning documents, probate matters, attorney ad litem matters

E-Filing pleadings, exhibits, affidavits, and Notices of Hearing

Licensed Texas Notary

Maintain attorney’s calendar

Prepare private place memorandums, Edgar Filings, S-1 forms, investor questionnaires

Prepare letters of intent, and real estate closing documents

Prepare submission documents for RFQs.

Called clients regarding past due bills for procurement of payment.

Call Civil Court Registry for status of payment procurement.

David Klosterboer and Associates, Houston, TX Dec 15, 2014 - Aug 14, 2015

Role: Legal Secretary In-house counsel for Travelers Insurance Company

Responsibilities:

Learned the travelers document file system

Scanned all documents into the system and uploaded them into the appropriate folders for the attorneys and claims adjusters

Maintain attorney’s calendars

Prepare trial folders with exhibits and prepared all shell responses, including requests for admission, requests for disclosures and requests for production, and Interrogatories

Bates stamped documents for exchanges for workers’ compensation cases and did document exchanges with opposing counsel for pre-trial

Set up new files and drafted motions and letters

Assisted other secretaries in the office in updating their files

Created spreadsheets to track all files that are closed and sent to offsite storage

Stewart Lender Services, Houston, TX Jan 23, 2012 - June 14, 2014

Role: Loss Mitigation Specialist

Responsibilities:

Confidential document review from specialized databases for loan modifications

Worked with deadlines

Ensured accuracy in files to prepare them for the underwriter’s review

Lender Processing Services, Houston, TX June 1, 2009 - Sep 1, 2011

Role: Document Processing Specialist

Responsibilities:

Procured origination files for foreclosure attorneys to assist them in preparing for court, which included copying, faxing, mailing, procuring some files from and uploading into specialized databases

Kelly Temporary Services, Houston, TX Oct 2007 - May 31, 2009

Role: Administrative Assistant/Legal Secretary

Responsibilities:

Various office duties, including, but not limited to faxing, typing, transcriptions, filing, mailings, and E-Filing

Gray and Prouty, Montecito, California Apr 15, 2003 - June 1, 2007

Role: Legal Secretary in Workers’ Compensation Defense Firm

Responsibilities:

Filed major pleadings to the various workers’ compensation appeals boards throughout northern and Southern California

Worked on Subrogation matters as the firm represented the insurers.

From transcription prepared petitions for reconsideration, Writs for Review, appeals to California state supreme court

Drafted mandatory compromise, settlement, and release documents

Setup intake files using legal solutions software, scheduled depositions and added other parties to the action

Typed up hearing and deposition summaries

Prepared attorneys’ files for court, mediation meetings, and managed their calendars

Set up procedures for deposing incarcerated inmates

Photocopied and collated exhibits and worked with different offices of the firm to assist with their cases

Achievements

Member of Santa Barbara Paralegal Association from 2003 – 2005, held position of secretary from 2004 – 2005, scholarship recipient from 2004 – 2005

California counsel for Adult Education South Coast section – Ventura Chapter Scholarship recipient on Dec 2002

Volunteer

Domestic Violence Solutions – Santa Barbara, California Certification; Completed 42 hours of training enabling me to provide volunteer service at any Battered Women’s Shelter in the United States

References Available upon request

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