Executive Assistant Administrative

Professional Summary

Skills

Work History

MICHELLE BEATTIE

***** ****** ****** ****, *******, TX 77095 • Cell: 832-***-**** • ************@*****.*** I started my professional career in Cleveland, Ohio in hospitality management, sales and catering for 15 years. I am an enthusiastic and well-organized Administrative Assistant with a solid background in accounts payables, schedule management and event planning. I am highly organized and meticulous with experience in corporate office settings. I offer hard-work, multi-tasking with outstanding telephone, scheduling and documentation skills. Customer Service

Lease administration

Risk Management

Filing and data archiving

Report development

Project planning

Microsoft Office and accounting software

Notary Public

Executive Assistant, 03/2014 to 08/2014

DX Service Company – Houston, TX

Coordinated all business and pleasure travel arrangements worldwide for CEO. Prepared meetings for political, philanthropy and state board organizations. Composed and drafted all outgoing correspondence and reports for managers. Oversaw inventory and office supply purchases.

Processed accounts receivable and accounts payable. Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.

Supported CEO through personal document management, calendar organization and collateral preparation for meetings.

Managed executive calendar and coordinated weekly project team meetings. Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.

Assistant to Commercial Property Managers, 11/2012 to 03/2014 Corbett Personnel Services – Houston, TX

Producing monthly tenant delinquency reports.

Carrying out check-ins and checkouts.

Maintain lease files including lease abstracts, rent rolls and certificate of insurance. Processed accounts receivable and accounts payable. Liaised with vendors to order and maintain inventory of office supplies. Delegating repair work to maintenance staff and contractors. Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.

Supported manager through personal document management, calendar organization and collateral preparation for meetings.

Managed executive calendar and coordinated weekly project team meetings. Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.

Coordinate after hours building security and janitorial services. Composed and drafted all outgoing correspondence and reports for managers. Research Analyst, 10/2009 to 11/2012

Jeffery Financial Group – Houston, TX

Prepared and distributed payroll and direct reports. Complied annual recommendations for end of fiscal year budgets. Education

Prepared documents for IRA's, stocks, bonds, disability and life insurance. Created company's first employee manual including training and development. Processed accounts receivable and accounts payable. Planned and executed all aspects of office headquarter move. Supported CFO through personal document management, calendar organization and collateral preparation for meetings.

Managed executive calendar and coordinated weekly project team meetings. Tenant Administrative Coordinator, 09/2005 to 10/2007 CMD Property Management – Houston, TX

Coordinated between management and tenants for leases, keys and financial data. Generate work orders to maintenance staff for tenant space requirements. Maintain lease files including lease abstracts, rent rolls and certificate of Insurance. Negotiated pricing with vendors regarding wholesale billing and marketing procedures. Processed accounts receivable and accounts payable. Managed hundreds of accounts receivable accounts working directly with the Financial Management Office. High School Diploma:

Kent State University - Kent, OH

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