Executive Assistant
Resume:
Experience
Contact Information
ac7xw4@r.postjobfree.com
Address
Farwaniya, block 5, street 8
Phone
Skills
Active Listener and giving full
attention to what people say.
•
Time Management for
executives.
•
English, ( writing, listening,
speaking and translating)
•
• Leadership.
Communication skills with
confidence.
•
Creative and always try to
develop myself.
•
• Ability to solve problems.
Collecting Data for future
backup.
•
• Microsoft Office expert
I work under pressure and team
worker.
•
Languages
English ( writing, speaking,
listening and translating)
Advanced
Arabic ( writing, speaking,
listening and translating)
Advanced
Mohammed Ahmed
Hikal
Executive Assistant with 7 years of experience providing thorough and skillful support to executives.
Ali Alghanim & Sons Executive Secretary and Office Manager General Trading Co.
Shuweikh Industrial, Kuwait
April-2016
Currently
1.Ensure document flow for both internal and external within the management, ensuring timely follow-up and delivery.
2.Coordinate within internal departments for document flow as directed.
3. Type and file in the appropriate folders or sub-folders within the relevant directory as directed.
4. Maintain a separate box file for each division / department as appropriate with sub-divisions for each topic.
5.Soft folders to be filed in the appropriate filing cabinet within the electronic directory or as appropriate after diary date and time has been set in consultation with the Head of Department as noted in the
correspondence.
6.Handle correspondence independently and draft
presentations and other clerical work.
7.Independently perform clerical work in order to
identify and process sensitive / confidential information and complete work assignments.
8.Answer telephone calls, noting of messages left on the voicemail and forwarding calls or taking detailed messages and making sure they are delivered or
actioned accordingly.
9.Take note of all external / internal emails to / from the Head of Department, distribute or action them
accordingly or check what and when they should be
actioned.
10.Orally communicate in a courteous professional
manner with a variety of individuals and other
departmental heads in order to exchange information and / or assign or accept work.
11. Liaise with staff members either for any purpose, as directed or as required for the purpose of completing tasks / action points.
12. Liaising with HR and Admin with regards to business journals, stationery requests and other administrative matters.
13. Assist other departments if required when time permits.
14. Organize events as required by the business or Head of Department
15. Provide assistance to front desk operations to include but is not limited to answering phones,
accepting packages and other delivers, greeting and acknowledging visitors and guest.
16. Prepare flight itinerary and book travel
arrangements for all Business / Personal trips.
17. Make arrangements for visits of Company's
international guests.
Kuwait Invest Medical Executive Secretary and Branch Director Services Co.
Farwaniya, Kuwait
June-2015
March-2016
Al Hana United Group Co. Executive Secretary
Kuwait, Kuwait
November-2014
May-2015
18. Arrange courtesy cars and assist visitors and
guests.
19. Scheduling appointments.
20. Make reservation for hotel and arrange for transport. 21. Confirm on staff availability, attendance and
agenda.
22. Schedule appointments with international
companies to be visited.
23 . Take notes in meeting as appropriate.
24. Type the notes and prepare draft format.
25. Forward to the chairperson / Head of Department for review.
26. Make amendments, send for signature, and forward the notes to members as appropriate.
27 . Maintain a file / folder hard and electronic as deemed appropriate for each meeting and subject.
28. Follow up on agreed action points (APs) with
attendees or others as directed utilizing an agreed Work in progress.
29 . Purchasing, Management, Broker Commission,
others as established from time to time.
30 . preparing the monthly needs of diesel for the company and support the finance with cash flow and delivery note receipts.
31. Handling the Admin Dept. expenses and making
PRs for the department to control the spent money. 32. Handling the Diesel contracts with the KNPC and prioritizing and distributing the appropriate quantity for each project.
33. preparing purchase requests for the executives. 1. Handling the customer contracts for nursing.
2. Preparing invoices and making financial reports for monthly income with net profit.
3. Helping payroll with the monthly salaries.
4. Handling employees and their schedules with
customers.
5. Preparing correspondence and letters if needed. 6. Following up with employees about their contracts and checking the suitable environment for both the customer and employees.
7. Preparing the visas requests and following up with Mandoup for ensuring procedures goes flexible.
8. Following up with the drivers to make sure they follow exact schedule for the pick up and the drop down for the employees.
9. Coordinating with the drivers and the customers about the agreed time of drop for each employee.
10. Making the final interviews before hiring with the employees overseas.
11. Making travel booking for employees annually.
12. Monitor office supplies and negotiate terms with suppliers to ensure the most effective orders.
13. Attend meetings and keep minutes
1. Answer phone calls and redirect them when
necessary
2. Manage the daily/weekly/monthly agenda and
arrange new meetings and appointments
Education
Syntek Global Marketing office
United States
September-2012
December-2014
Future Bilingual School Teacher Of English
Tanta, Egypt
September-2011
August-2014
University of Tanta bachelor of General English
Egypt
2011
Certifications & Courses
3. Prepare and disseminate correspondence, memos
and forms
4. File and update contact information of employees, customers, suppliers and external partners
4.Support and facilitate the completion of regular reports
5. Develop and maintain a filing system
6. Check frequently the levels of office supplies and place appropriate orders
7. Make travel arrangements
8. Document expenses and hand in reports
9. Undertake occasional receptionist duties
1. Identify, contact and recruit potential clients 2. Prepare sales presentations
Modify sales materials and strategies to suit each clients needs
3.
Promote advertising and marketing materials and
strategies
4.
5. Create and maintain client accounts
Research and analyze internet sales and advertising trends
6.
1. planning, preparing and delivering lessons
2. preparing teaching materials
helping pupils improve their listening, speaking,
reading and writing skills via individual and group sessions
3.
4. checking and assessing pupils' work
5. organizing and running specialist courses
6. attending social events
Studying General English to be an experienced Teacher of English.
TOEFL
English Conversation Levels 1, 2, 3
ICDL
Contact this candidate