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Administrative Assistant Plant Manager

Pasadena, Texas, United States
December 11, 2018

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Debbie Hearron Anderson

Pasadena, Texas *****




Excellent written and verbal communication skills

Extensive knowledge of Microsoft Office, Excel, Word, PowerPoint, Outlook, SharePoint, Access, LiveCycle, SAP, LIMS

Ability to solve problems and make decisions quickly and efficiently

Ability to work under pressure and meet deadlines

DOT certified

Professional Experience

Kuraray America, Inc. contractor System One 11/15-Current

Administration Services Supervisor/Time Keeping Specialist

Post contractor work orders in SAP for payroll and billing

Review work orders to detect and reconcile any future payroll discrepancies and resolve

Audit on site contractor invoices received before entry for payment into SAP

Assist HSE Specialist with ERGO reports, spreadsheets, other duties as requested

Maintain document control copies of Operational Procedures, Safety Manual, and Maintenance

Procedures in administrative office and Control Rooms

Assist Environmental Specialist preparing packages with manifests, LDR's (Land Disposal

Restrictions and SDS’s (Safety Data Sheets) for waste shipments offered for transportation and

disposal at off-site facilities

Organize and maintain Maintenance File room

Assist Engineering group with printing, scanning, and distribution of drawings

Greet and direct visitors, vendors, clients, job candidates, and customers

Manage sign in procedures in lobby

Create Excel spread sheets, data entry, scanning, researching, laminating, binding training material/manuals

Building coordinator for emergency drills

Dow Chemical Co-contractor Kelly Services, Inc. 2012-2015

Document Management Control-Administrative Assistant

Manage communications electronically between Dow and client

Assist with SAP purchase order entry / vendor setups

Upload Engineering and Vendor documents

Perform quality control checks on all documents for consistency, correct revisions and dates

Collect all comments received and communicate with the Lead Engineers on both DOW and Client side electronically

Assist uploading documents into LiveCycle for review/revision, performing quality checks on Construction Document Reviews (CDR's) ensuring documents are issued in a timely manner

Assemble and issue PO Record books and uploading to Share Point to be distributed to client at the end of project on CD

DuPont La Porte Plant-Onboard Services 2008-2012

Document Control Coordinator-Administrative Assistant

Assist plant manager/supervisors with various duties as needed

Revise all Operational Procedures both electronically and hard copy

Assist personnel accounting during site drills/evacuations

Maintain Operator Qualification records log weekly

Assist weekly meetings w supervisors regarding any issues needing resolution

In charge of office supplies

Ashland Distribution Co. 2000-2008

Lab Tech-Inventory Control Coordinator

Testing of inbound/outbound product (specific gravity, titrations, water % analysis, color and solubility) assuring product is up to spec before offloading, record results (LIMS)

Calibrate lab equipment weekly

Receive inbound/outbound product into/out of inventory (SAP) via railcars, trucks (bulk)

Prepare bill of ladings, gather SDS’s and create C of A’s within customer spec for outbound deliveries

Managed Lab product logs (Inbound, Outbound, Point of Fill)

Assisted plant manager with various duties as needed

Capt. O'Brien & Associates 1991-2000

Administrative Assistant

Support team of surveyors, transcribing recorded reports to determine fault of damage to cargo (steel, personal effects, food products, rice, grain, coffee) - hull and cargo surveys

Build client relationships by researching inquiries in Surveyor's absence, and coordinate client and vessel agents to be in attendance during surveys

Bank deposits daily and office supplies as needed

Manage calendar for President and Vice President

Schedule meetings, assist with travel and hotel reservations, and handling all courier needs

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