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Manager Logistics Spare Parts Supply Chain

Accra, Greater Accra Region, Ghana
December 10, 2018

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Self-motivated Procurement and Logistics Management professional with over 10 years practical experience within Logistics, Procurement, Automobile spares and Warehouse Management. A detail oriented and organized individual, self motivated with high levels of energy and tenacity who exemplifies professionalism, and has the ability to manage multiple projects and tasks at any given moment. Excellent leadership qualities with the ability to work and manage individuals from varying backgrounds, listening to the needs and views of others to enable me identify issues or problem areas to form innovative solutions promoting team values and ensuring staff efficiency. A driven individual with a desire to increase responsibility, professional growth, and to improve on cost management. For this reason, I considered myself suitable for this position as I can contribute greatly towards the achievement of the corporate set objective with a skills of identifying Critical Success Factor (CSF) to add value to customers and maintain their loyalty to maximize profit and increase return on capital employed (ROCE) by the shareholders through my strategic value chain activities in cost effective manner for the company to gain competitive advantage in today's throat cutting competitive market.

Logistics & Spare Parts Manager – Heidelberg Ghana

(German Dealership of Heidelberg Druckmaschinen AG Printing Machines) 2017-2018

Planning the after sales Supply Chain

Processing of request from the customers and placing of orders

Tracking of shipments an resolving discrepancies on the shipping documents

Processing the pre arrival clearing of shipment to avoid demurrage

Arranging transportation from the ports to the warehouse.

Managing Receiving and inventory put away

Stock inventory data updating and approving Goods received notes [GRAN]

Processing suppliers invoice for payment

Develop and implement Standard operating procedures [SOP] for the Stock Management and Stock control.

Implementing Environmental Health and safety policies of the company

Staff management and motivation

Managing the end-to end of the supply chain for Heidelberg Ghana and Dimatec Ivory Coast

Effective communication with customers and suppliers for the required needs.

Clarifying of request and approving of Purchase orders [POs]

Key Achievements in World Vision Ghana:

Full implementation of Gift In Kind minimum standard operating procedures to meet donor’s requirement.

Timely clearance of GIK Shipments from the customs

Processing of duty and Taxes exemption

Integration of Gift In Kind in the transformational development, Advocacy and Humanitarian & Emergency Affairs Programme / Project to achieve national strategic objective.

Timely submitting of end user reports to the donor parties.

Timely distribution of the Gift In Kind items to the various programme regions.

Gift- In- Kind Supplies Coordinator – World Vision Ghana

(Christian Base International Non Governmental Organization) 2016-2017

Processing and securing of duty and taxes exemption

Coordination of the transportation of the cleared shipment from the port to the warehouse

Integration of Area program (APs) / Project needs into annual GIK planning program.

Accepting donations offers on behalf of the National office by collaborating and communicating with various stakeholders and governmental agencies.

Serves as focal point or first point of contact between the national office, donors,

external support office, global gift in kind group, various stakeholders and third party logistics service providers.

Tracking of GIK shipments and reporting status to APs managers and program leads.

Processing and securing of import permit from Food and Drugs Authority (FDA)

Clearing of the shipments and transporting them to the appropriate receiving point.

Receiving shipment, sorting and allocating them base on the approved allocation plan or distribution plan.

Dispatching gift in kind (GIK) to their respective locations and Sites

Participate is distribution process to the various beneficiaries

Collating of the various end user reports (EUR) and submitting to the donors.

Field visits in monitoring and evaluating of the usage and impact of the GIK items in the program / project execution.

Key Achievements in Construtora OAS Ghana Limited:

Timely clearance of shipments from the ports to avoid high payment of demurrage

Selecting and negotiating with freight forwarders for competitive price and term offer.

Achieving quick duty & taxes exemption certificate as well as temporal importation certificates

Matching the demand with the supply on timely basis

Sourcing from direct source and low cost countries to benefit cheap cost price of materials

Planning effective mode of transportation to reduce high freight cost

Design and implemented effective procurement standard procedures and policies in relation with Ghana Procurement Act 663 2003

Saving cost of huge stock holding by proper fixing of stock levels

Successful contract management and delivery

Logistics and procurement Responsible – Construtora OAS Ghana Limited

(Saglemi Government of Ghana affordable Housing Project) 2015-2015

Sourcing and negotiating competitive rate with Freight forwarders, clearing agents and other third party logistics service providers.

Strategizing to solve complex logistics problems of the company as well as for the subcontractors.

Responsible for checking and confirming purchase requisitions before ordering.

In charge of planning logistics, movement of materials, spare parts, consumables and services to the site.

Reducing overstocking and meeting demand targets, responsible for final approval of goods received notes/invoices before passed on to finance department for payment of suppliers, making sure that all purchases are accounted for before payments are made.

Making sure all administrative procedures are adhered to within the department.

Sourcing and negotiating of contracts with contractors and sub contractors.

Leading of the tendering process to the contract awarding stage and delivery.

Developing and maintaining strong working relationships with suppliers, contractors and other partners within the supply chain and procurement division for smooth flow of materials, services and information.

Coordinating with Customs, valuation (BIVAC) companies and the Clearing agents for quick release of inspection and valuation Report for clearing shipment.

Managing the entire end to end of the supply chain.

Key Achievements in AMS: Reducing stock holding cost and increasing high stock turnover.

Spare Parts are grouped into fast moving, average, and slow moving base on their consumption rate.

Average Moving parts have minimum stock level for one month consumption.

Non- Moving parts are ordered as and when required (JIT)

Old model vehicle parts Economics order quantities and stock levels are reduced to avoid obsolete stock

Logistics Project Spare Parts Manager - Automotive Management Services ( UAE DUBAI / AFGHANISTAN)

(U.S Department of Defense Awarded Contract / Project) 2012-2014

Ensuring that workshop and various sites are adequately supplied with parts and materials needed, all resources such as manpower, materials and procedures are followed and utilized effectively and efficiently.

Responsible for checking and confirming purchase requisitions before ordering.

In charge of planning logistics, movement of materials, spare parts to various sites by arrangement of transportation.

Reducing overstocking and meeting demand targets, responsible for final approval of goods received notes/invoices before passed on to finance department for payment of suppliers, making sure that all purchases are accounted for before payments are made.

Making sure all administrative procedures are adhered to within the department.

Coordinating and monitoring the effective supply, consumption and delivery of parts and materials.

Developing and maintaining strong working relationships with suppliers, contractors and other partners within the supply chain and procurement division for smooth flow of materials, services and information.

Parts forecasting and demand planning strategy were adopted.

Sourcing for potential suppliers and their selection

Preparation of RFQs (Request for Quotations) and Issuing of Purchase Orders (POs)

Use of ERP Software called Fastrak (Fleet and Supply Chain Tracking System) for record updating.

Maintaining balanced inventory to meet the demands of the workshop and various sites.

Budgeting, reporting of procurements activities and periodic market review

Reviewing and embedding with user departments the technical specifications for all materials required for operations.

Leveraging online procurement resources to identified using appropriate channels within the e-commerce environment both locally and internationally.

Appraisal of suppliers and recommending performance improvement.

Advise management on required areas of improvement to enhance procurement processes.

Key Achievements in Sheba Mines: Quality Service and Cost Reduction through minimizing the Total order cycle and eliminate payment of demurrage at the port of destination.

Outsource the transportation activities which saved the company a lot of money on capital expenditure in acquiring a fleet of vehicles and machineries to eliminate high maintenance costs.

All earth moving activities and equipments were contracted as I considered that the period of the mining project and the concession is short term which would tie up the capital to buy this equipment.

Quality and reliable services were outsourced to the experts, reducing labor cost to bearable minimum.

Network the procurement, transportation, warehousing and requisition activities for smooth flow of goods, services and information.

Logistics & Operations Officer - Sheba Mines Limited (Ghana) 2010-2011

Raising Purchase orders through the JDE ERP software

Experience in using JDE for processing or shipment creation shipment

Generating JDE report like logistics grid report, Forwarders performance report, lead time, clearance etc

Freight terms negotiation with expeditors and forwarders.

Coordinating with clearing agents, Customs and BIVAC for speedy release of FCVR for clearing

Sourcing and selecting of forwarders and clearing agent to get competitive price.

Negotiated pricing, lead times and other contractual terms with suppliers

Lead and oversaw the procurement of all materials both from foreign and local markets.

Budgeted and reported on procurement activities and periodic market reviews.

Working with department managers and other staff to forecast demand of procurement services, making sure that goods were received, ordered and payments processed only for confirmed deliveries or services.

Checked and confirmed purchase requisitions before orders were placed.

Responsible for planning Logistics, the movement of materials, spare parts and maintenance of machinery, coordinating with the shipping companies for timely delivery of consignments, arranging transportation to designated destinations, served as central link for suppliers, shipping companies and the company.

Responsible for the final approval of goods received note and the facilitation of all the process to ensure payment.

Created and developed SOPs for the Logistics and Procurement department, including developing and implementing policies, procedures, tools and guidelines to ensure effective and efficient procurement and warehouse processes within the organization...

Responsible for and overseeing all operational procurement issues.

Sourcing for suppliers and outsourcing of services.

Key Achievements in Universal Motors (VW): Customer Satisfaction and Exceeding Sales Targets.

Maintained accurate stock levels for spare parts enabling customers find their required parts as and when required, prioritized orders according to status of the vehicle or the level of damage. Car down parts such as control units are air lifted within a limited time (seven working days from Germany).

Sales targets always achieved through identifying 20 parts line contributing to 80% total sales monitoring parts stock levels closely, used dual suppliers in case any supplier failed to deliver, another would react to avoid loss in sales.

Fast moving parts were procured in bulk (consolidation) to reduce costs in freight bringing the selling prices of parts down in cost.

Spare Parts Manager - Universal Motors Limited (Volkswagen sole dealership)(Ghana) 2006-2010

Source, evaluate and procure from reliable vendors or suppliers of goods/services at reasonable prices both locally /internationally

Processing of customers orders, co-coordinating with vendors, sales staff, customer service representatives, warehouse and shipping lines for accurate information

Co-ordinate all documentations of overseas purchase / shipments include Bills of Lading, Letter of Credit, commercial invoices, Air way bills, Import declaration forms, confirmations of HS codes.

Tracking of shipment of consignment for timely delivery and co-coordinating with Customs and clearing department for early clearing to avoid demurrage claims.

Monitored and adjusted stock holding of old model vehicles parts such as (Golf III) to minimize obsolescence stock.

Handle queries from customers in connection with their orders

Management and implementing of the warehouse standard operations order procedures and activities.

Responsible for the inwards and outwards of materials, sourcing for suppliers, coordinated and collaborated with the Marketing Manager, Workshop Manager, After Sales Service Manager and Suppliers to ensure customer satisfaction.

Management counter sales of spare parts to customers on request used the Electronic Parts Catalogue (EPC) ETKA for specification, prepared weekly inventory reports and order status to Management.

Updating of records in the ERP software and preparing report for management

Responsible for the checking of goods received note to ensure compliance with physical goods received also with the purchase order and forward them to the finance department for payment of suppliers

Staff training and development.

Key Achievements in Diamond Cement: Strict Accountability and Demand Planning

My records were accurate which helps me for excellent demand planning and forecasting.

Incoming consignments were properly first checked against Purchase orders, parking list, invoice and physical quantity received any discrepancies immediately notify the carrier and the supplier for rectification.

Issue notes are checked against the authorized signatories before issues are made this reduce theft also restriction to the storage area by unauthorized staff.

Receipt and issues are properly entered into the ERP software for accurate reporting.

Store In-Charge/Purchasing Officer - Diamond Cement Gh. Ltd. – Aflao(Ghana) 2003-2006

Ordering materials from both local and foreign markets.

Liaised with suppliers to ensure timely delivery of materials.

Responsible for the fixing of minimum stock levels as specified by Management and lead times, receiving materials, prepared goods receipt notes, issued materials against authorized notes and calculations.

Monitored Software packages for inventory control recorded and updated.

Responsible for the day to day running of the store house.

Sourced for suppliers and also coordinated purchasing activities within the various departments.

Key Achievements in KGM: Balanced Stock Levels and Loss Prevention

Safe keeping of Warehouse keys.

Attractive items such as football are kept under lock to prevent theft pilferage.

Consumption rates used to determine stock levels meeting demands of customers reducing a loss in sales.

Restriction unauthorized people from entering the storehouse.

Stores Supervisor - KGM Industry (Ghana) 2001-2002

Received and issued products into and out of the company.

Transferred products to various depots and warehouse.

Responsible for physical stock taking and checking.

Updated stock records and the supervision of the store house and the staff.

Storekeeper - Donkrist Construction 1999-2001

Received and issued materials.

Responsible for keeping the stock ledger up to date.

Undertook physical stock taking and handled local purchase for stock replenishment.

2015-2017 Chartered Institute of Logistics and Transport CILT (UK) LEVEL 6 final year student


2017 Certificate in Emergency Procurement in CART 2 & 3 Emergency Responds

(Area of studies: Team rebuilding, Planning, Sourcing, Ordering, Tracking, Delivery, Handing over and donor procurement requirements.

2016 Bulk Distribution Certificate – American Red Cross Society

(Area of studies: Fixed Site, Mobile Site distribution, Accountability, Reporting and commodity tracking)

2014 Certificate in OIL & GAS UPSTREAM DIVISION (Area of studies: Introduction to Oil & Gas, Sector of Oil field, Drilling Areas, Types of Well, Types of Rig, Deck Crew, Drilling Crew, Management Crew, Catering Crew, fire Fighting, First Aid, HSE,Offshore Survival, Helicopter Transportation Safety)(SIMA OIL & GAS Accra Ghana West Africa)2010-2012

2011-2013 HND Logistics, Supply Chain & Transport Management (UK)

Cambridge International (UK)

2000-2001 Diploma in Purchasing Management

Institute of Commercial Management (UK)

1999-2000 Diploma in Stores Management and Stores Control

Institute of Commercial Management (UK)

1991-1994 Senior Secondary School Certificate Examination (SSSCE)

Bishop Herman College (Kpando)

2001 Computer Literacy Course

PVL Computer College


CILT (UK) Chartered Institute of Logistics and Transport.

IoSCM (Institute of Supply Chain Management UK)


Good verbal, written communication and interpersonal skills.

Supervisory and problem solving skills.

Good report writing skills.

Strong motivational skills

Leadership skills.

Possess the ability to organize individual experience to serve a common purpose.

Ability to work with people from diverse cultural orientations.

Ability to work effectively under intense pressure.

Can work in post conflict environment.

Ability to work with multicultural people.

Experience in working in Arabic countries.


Procurement and Materials Management

Supply Chain Management

Logistics and Transport


Training and Leadership

Auto Parts Management

Inventory Control

Humanitarian Aid


Mr Marcelo Silva

Global Supply Chain Manager

Construtora OAS Ghana Limited


Mr Bright Kubuafor

Spare Parts Manager

Alliance Motors



Mr Prince Afun

Senior Procurement Consultant

Ministry of Power


Summary Profile

Work Experience

Work Experience



Contact this candidate