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Executive Assistant Administrative

Prince Frederick, Maryland, United States
December 12, 2018

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Laurel, MD *****


I am a self-driven Administrative professional, and a proficient Project Analyst acknowledged for effectively communicating at various levels of management; often trusted to act as a liaison between executives and employees, particularly skilled in handling official correspondence, and aligning multiple schedules to coordinate high-level engagements. I am also a results-driven professional with over 5 years of experience using sound judgment to manage client and executive-level priorities, execute projects, integrate resources and work with other team members on the successful execution of deliverables.



Executive Assistant & Project Analyst Feb 2014 – Present

• Schedule weekly meetings with project managers to discuss the planning, progress, and execution phases of capital improvement projects to successfully ensure that the projects are consistent and effectively completed on schedule and on budget

• Serve as a liaison between our clients, contracted employees, and employees

• Conduct daily market cost research, perform data analysis to forecast potential cost over runs, scope issues, and schedule delays

• Provide weekly assessment briefs and documentation to upper level management and supervisors

• Evaluate data and trends to identify associated indicators that may impact the project


Administrative Assistant & Document Production Specialist Dec 2017- Jul 2018

• Assisted in the creating, formatting and editing of Proposals, Engagement Letters, Addendums, Contracts, Correspondences, Presentation and other related documents to ensure deadlines were met in a timely fashion

• Supervised and organized the mass production and binding of documents

• Managed calendars, travel arrangements, and scheduled visits for executive directors

• Arranged and coordinated high-level meetings making sure attendees are provided with the essential materials and information needed for meetings and conferences

• Ran monthly Employee Reimbursement Expense reports and weekly Work in Progress and Accounts Receivable Reports to monitor and track client invoices

• Served as a receptionist on occasional basis to greet guests and cater to their needs


Administrative Assistant Apr 2017 - Dec 2017

• Reviewed and approved travel expenses and invoices to prevent unusual cost increase or errors

• Developed and organized documents, presentations, projects, and retrieved them as required

• Developed, and maintained a physical and electronic filing system for multi-category documents and reports which improved my department’s systematic and efficient filing system

• Coordinated orientation for new hires and provided all necessary documents for seamless on-boarding

• Maintained office supplies inventory by checking stock to determine inventory quantity; evaluating new office products; placing and expediting orders for supplies and verifying receipt of supplies


Made available upon request


Software Proficiency

• Prosystem Fx Suite

• Caseware

• SharePoint

• Salesforce


• Concur Travel & Expense

• Microsoft Office Suite

• MS Dynamics 365

• MS Project

• Google Suite

• Dropbox


• Adobe

• Go-to Meeting

Professional Skills

• Strategic Planning

• Verbal & Written Communication

• Data Analysis

• Expense Report Generation

• Strong Customer Service Ability

• Record Management

Education/ Certification

University of the District of Columbia (UDC):

• AAS - Architectural Engineering & Technology

University of Maryland (UMD):

• BSC - Architecture Anticipated Graduation (2020)

The Harvard University Graduate School of Design – The Architectural Imagination Certification

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