CYNTHIA WRIGHT

*** ****** ******, *******, ********** 93003

ac7wxx@r.postjobfree.com

661-***-****

Over 20 years of experience as an Administrative professional, with specialty in the areas of word processing, spreadsheets, presentations, managing/scheduling calendars, coordinating, and HR procedures. Seeking an opportunity for longevity and advancement within a company.

SKILLS

MS Office (Word, Excel, Outlook, Visio, PowerPoint)

Excellent problem-solving skills

Resourceful and an ability to multi-task

Thrive in fast paced environments

Organized and detail oriented

Excellent Interpersonal skills

EXPERIENCE

SEPTEMBER 2014 – PRESENT

PERSONAL/ADMINISTRATIVE ASSISTANT, consultant

Answer phones, email, managing and scheduling calendars

EBay, FaceBook and shipping

Coordinate travel arrangements, itineraries and agendas

Prepare expense reports

Maintaining financial and confidential data

Coordinating various office functions, events and special projects

DECEMBER 2016 – JULY 2018

OFFICE COORDINATOR, Long Beach Rescue Mission

Provided administrative support to New Life Program Supervisor, Program Assistant and House Manager

Generated confidential client reports

Managed client schedules and travel arrangements

Coordinated various office functions, events and special projects

Answer phones, greeted clients, email and maintain filing systems

SEPTEMBER 2011 – OCTOBER 2014

EXECUTIVE ASSISTANT, University of southern california

Provided administrative and executive support to the Vice President of Real Estate & Asset Management

Complex calendar management and scheduling

Coordinated appointments, conference room booking, meeting logistics, and material preparation as needed to support meetings and projects

Responsible for Campus Planning Committee and Finance Committee materials that were presented to executive personnel and the Board of Trustees

Arranged travel plans, itineraries and agendas

Maintained expense reports; noting issues while reconciling

Assisted in follow-up of emails and calls; ability to exercise the utmost discretion on all matters

Generated requisitions, purchase orders and checks

Ordered and maintained office supplies and equipment

SEPTEMBER 2001 – SEPTEMBER 2011

EXECUTIVE ASSISTANT, University of southern california

Provided administrative and executive support to the Vice President of Capital Construction Development

Assisted in the start-up of the Capital Construction Development department

Assisted Project Managers in coordinating meetings with contractors, vendors, consultants, user groups and USC personnel (all levels)

Complex calendar management and scheduling

Coordinated appointments, conference room booking, meeting/event logistics, and material preparation as needed to support meetings, events and projects

Assisted in follow-up of emails and calls; ability to exercise the utmost discretion on all matters

Responsible for Campus Planning Committee and Finance Committee materials that were presented to executive personnel and the Board of Trustees

Arranged travel plans, itineraries and agendas

Maintained expense reports; noting issues while reconciling

Payroll; manual checks, status changes, dispersing checks and any issues for the department

HR; on-boarding, I-9, parking, security, office space and IT needs for the department

Ordered and maintained office supplies and equipment

Generated requisitions, purchased orders and checks

Set-up department filing system

MARCH 1998 – SEPTEMBER 2001

ADMINISTRATIVE/PROJECT ASSISTANT, minimed

Assistant to Owner’s Representative on MiniMed’s Headquarters 507,000 sq. ft. project, which included cleanrooms, labs, theater, warehouse, cafeteria and office space

Coordinated meetings between departments; among all levels of management, and outside parties (contractors, vendors and security personnel)

Assisted in maintaining the construction budget of $72,000,000 and project soft costs

Coded invoices, tracked and reported project expenditures

Set-up and maintained project filing system using CSI codes

JUNE 1992 – JULY 1996

ADMINISTRATIVE ASSISTANT, lennox industries

Provided administrative support to Branch Manager

Responsible for billing and invoices

Arranged, attended and took minutes in monthly dealer meetings that consisted of 27 HVAC companies

Managed calendar and travel arrangements

JULY 1981 – JUNE 1992

ADMINISTRATIVE ASSISTANT, mcCune gerwin & partners, inc., architects

Provided administrative support to Vice President and Director of Design

Responsible for billing, accounts receivable, accounts payable and collections

Property management of two office buildings

Prepared payroll, including Workers’ Compensation and Quarterly Reports

EDUCATION

VENTURA SENIOR HIGH SCHOOL (Diploma)

VENTURA COLLEGE – Accounting courses

LOS ANGELES VALLEY COLLEGE – Business and Computers courses

H&R BLOCK – Tax Accounting Program (finished with highest grade in class)

C.A.R. Business Online – Certified Transaction Coordinator Courses

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