Renata Traylor
**** ****** **** ***** ******, Texas 78724 512-***-**** (mobile) ac7wq0@r.postjobfree.com
Objective: To secure a long-term employment with a reputable organization in which my training and experience may be utilized, while providing an opportunity for career advancements based on merit and ability.
Experience
09/2016-02/2018 Administrative Assistant
The Daily Phalanx
Prepared invoices, reports, memos, letters, financial statements and other documents in an accurate and timely manner, using word processing, spreadsheet, database, and presentation software.
Opened, sorted, and distributed incoming correspondence, including faxes and email.
Performed general office duties, such as ordered supplies, maintained records management database systems, and performed basic bookkeeping work.
Managed, organized and implemented an efficient file system that included: documents, records, and reports.
Maintain accurate and current information for billing, travel expenses, data collection, accounts, petty cash and budget.
Assisted with training, duplication of materials, setting up, documenting
Helped maintain the department’s calendar and assisted with scheduling and travel arrangements for departmental staff.
Scheduled weekly meetings and took detailed meeting minutes.
03/2014-08/2016 Administrative Assistant
City of Austin (Parks and Recreation)
Functioned as receptionist for Administration Office for incoming phone and walk-in contact with public. Handled citizen inquiries, provides reports and information as requested. Referred public to appropriate District staff member or facility
Provided general direction and information to citizens regarding District facilities, programs, and special events
Assisted the Executive Director and Administrative staff with special projects such as document preparation and distribution for grant applications, RFP and bids, contracts, and surveys, and elections. Helps compile data and prepare reports
Searched files and other resources to develop background materials
Facilities Management - Coordinated reservations, scheduled and prepared facilities for meetings and rentals
Performed a variety of clerical responsibilities such as typing, formatting, proofreading and editing, filing correspondence and other documents
Scheduled weekly meetings, and took detailed meeting minutes
Purchased, tracked, and inventory office supplies
Open, sort, and routed all incoming mail and deliveries
Took payments and processed them using city software RecTrak. Prepared bank deposits
Maintained confidentiality of financial and customer information and District records
01/2009 - 4/2013 Administrative Assistant/Dispatcher
Legacy Towing
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Dispersed incoming mail to correct recipients throughout the office. Handled vendor complaints.
Processed invoices for a small towing business. Calculated figures such as discounts, percentage allocations and credits. Balanced batch summary reports for verification and approval. Researched and resolved billing and invoice problems.
Verified that information in the computer system was up-to-date and accurate. Maintained social media (Facebook and Twitter) accounts
Performed a variety of other clerical responsibilities such as typing and filing correspondence
4/2008 - 12/2009 Event Coordinator/Hostess
Victory Grill
Greeted customers entering and exiting the venue
Coordinated events, planned and organized weekly staff meetings
Maintained accounts payables and receivables
EDUCATION
Attended the University of Houston, Houston, Texas ~ Majored in Communications & Public Relations, 2005
Successfully completed training at CityWorks Academy, Austin, Texas ~ Diploma, 2013
PROFESSIONAL PROFILE – Notary Public, Commission expires May, 2021