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Administrative Assistant

Austin, Texas, United States
December 08, 2018

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Renata Traylor

**** ****** **** ***** ******, Texas 78724 512-***-**** (mobile)

Objective: To secure a long-term employment with a reputable organization in which my training and experience may be utilized, while providing an opportunity for career advancements based on merit and ability.


09/2016-02/2018 Administrative Assistant

The Daily Phalanx

Prepared invoices, reports, memos, letters, financial statements and other documents in an accurate and timely manner, using word processing, spreadsheet, database, and presentation software.

Opened, sorted, and distributed incoming correspondence, including faxes and email.

Performed general office duties, such as ordered supplies, maintained records management database systems, and performed basic bookkeeping work.

Managed, organized and implemented an efficient file system that included: documents, records, and reports.

Maintain accurate and current information for billing, travel expenses, data collection, accounts, petty cash and budget.

Assisted with training, duplication of materials, setting up, documenting

Helped maintain the department’s calendar and assisted with scheduling and travel arrangements for departmental staff.

Scheduled weekly meetings and took detailed meeting minutes.

03/2014-08/2016 Administrative Assistant

City of Austin (Parks and Recreation)

Functioned as receptionist for Administration Office for incoming phone and walk-in contact with public. Handled citizen inquiries, provides reports and information as requested. Referred public to appropriate District staff member or facility

Provided general direction and information to citizens regarding District facilities, programs, and special events

Assisted the Executive Director and Administrative staff with special projects such as document preparation and distribution for grant applications, RFP and bids, contracts, and surveys, and elections. Helps compile data and prepare reports

Searched files and other resources to develop background materials

Facilities Management - Coordinated reservations, scheduled and prepared facilities for meetings and rentals

Performed a variety of clerical responsibilities such as typing, formatting, proofreading and editing, filing correspondence and other documents

Scheduled weekly meetings, and took detailed meeting minutes

Purchased, tracked, and inventory office supplies

Open, sort, and routed all incoming mail and deliveries

Took payments and processed them using city software RecTrak. Prepared bank deposits

Maintained confidentiality of financial and customer information and District records

01/2009 - 4/2013 Administrative Assistant/Dispatcher

Legacy Towing

Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Dispersed incoming mail to correct recipients throughout the office. Handled vendor complaints.

Processed invoices for a small towing business. Calculated figures such as discounts, percentage allocations and credits. Balanced batch summary reports for verification and approval. Researched and resolved billing and invoice problems.

Verified that information in the computer system was up-to-date and accurate. Maintained social media (Facebook and Twitter) accounts

Performed a variety of other clerical responsibilities such as typing and filing correspondence

4/2008 - 12/2009 Event Coordinator/Hostess

Victory Grill

Greeted customers entering and exiting the venue

Coordinated events, planned and organized weekly staff meetings

Maintained accounts payables and receivables


Attended the University of Houston, Houston, Texas ~ Majored in Communications & Public Relations, 2005

Successfully completed training at CityWorks Academy, Austin, Texas ~ Diploma, 2013

PROFESSIONAL PROFILE – Notary Public, Commission expires May, 2021

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