ac7vkb@r.postjobfree.com

408-***-****

Scotts Valley, CA

P R O F I L E S U M M A R Y

Dedicated, focused resourceful, flexible Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Answers a high volume of incoming calls while handling in- person inquiries from clients and colleagues. Adept at proofreading, preparing or assisting in the preparation of a variety of written materials, including correspondence, newsletters, documents, reports, presentation materials, contractual regulatory applications and compliance materials as well as preparing and maintaining meeting agendas and minutes.

Since December 2017 I have taken some time off to care for a family member. I am now looking for full-time work.

C O N T A C T

C O M P E T E N C I E S

AND

S K I L L S

• Impressive organizational skills with keen

attention to detail

• Ability to meet strict deadlines while

retaining quality standards

• Superior written and verbal communications

abilities

• Ability to maintain confidentiality as

necessary

• Proficient in Microsoft Office Suite (Word,

Excel, PowerPoint) and Google Docs.

• Ability to compose and edit business

correspondence.

• Excellent motivation and team oriented

abilities

• Outstanding interpersonal and coordination

skills

• Ability to work independently, with minimal

supervision

• Skilled at multitasking with high level

policies and procedures

• Able to interpret policies, standards and

guidelines

• Hand on experience in preparing a variety of

documents, reports and publications

• Ability to produce and maintain accurate

records

• Able to work well under pressure in a faced

paced environment

SHELLEY ANN RUBLE

Post-production Specialist

BayPhoto, Scotts Valley, CA September 2017 – December 2017

• Printed address labels and applied to packages, sealed packages, researched addresses.

• Performed other duties as needed.

Administrative Specialist

UC Santa Cruz, Staff HR Santa Cruz, CA July 2014 – April 2017

• Entered new employee information into Personnel Payroll System (PPS) at a rate of up to 20 employees a week

• Sent e-mails to selected candidates and hiring managers, entered candidate information into Guardian I-9 database, updated Job Offer Log.

• Proofread and evaluated recruitments in RMS at a rate of up to 30 a week.

• Collaborated with units on advertising choices, wrote ad copy, and managed posting of ads through Job Elephant.

• Created offer script, printed application materials, updated log.

• Received results of background checks and forwarded to appropriate contacts.

• Provided backup to Talent Acquisition Consultants.

• Managed recruiting calendar, filed and organized recruiting information.

• Answered phones and helped prospective employees with application process.

• Responsible for distribution of postage stamps and inbound/outbound mail. P R O F E S S I O N A L E X P E R I E N C E

REFERENCES

Available upon request

• Processed Leaves of Absence; put packets together and forwarded them to employees and supervisors.

Administrative Assistant

Independent Contractor, Santa Cruz, CA October 2005 – July 2014

• Worked for following companies: Randstad, Kelly Services, De Camara Management, St. Jude Medical, Oak Hill Corporation

• Edited, formatted, proofread and digitally scanned documents.

• Entered information into Excel spreadsheet.

• Processed complaints and entered them into Access database.

• Met daily work schedules to meet customer order due dates.

• Greeted clients and directed them where to go.

• Answered phones, handled inbound/outbound mail, and ordered supplies.

• Documented notes during weekly meetings.

• Coordinated mailing lists and upcoming events.

• Scheduled teleconferences and live catered meetings.

• Researched and booked appropriate facilities.

Administrative Assistant, Legal Department

Agilent Technologies, Santa Clara, CA July 2000 – October 2005

• Performed superior office management, including creating effective filing systems (hard and soft copies).

• Edited, formatted, and proofread confidential contracts such as Non- Disclosure Agreements and End User License Agreements.

• Ordered office supplies.

• Updated and maintained Legal Department website.

• Scanned documents and uploaded them to several databases, including Xpedio.

• Created PowerPoint and Excel presentations for teleconferences and other meetings.

• Arranged domestic and international travel.

• Submitted expense reports and managed calendars.

• Set up teleconferences and live meetings, including catering needs and audio/visual equipment.

Quality Assurance Professional

Nextron Communications, San Jose, CA August 1998 – July 2000

• Reviewed and edited web pages for content, grammar, format, and aesthetics at accelerated rate of 100 web pages per week.

• Created successful company-wide marketing initiative approved by CEO.

• Assisted with the development and implementation of quality assurance guidelines

• Ensured that all internal quality control procedures were implemented E D U C A T I O N

AND

C E R T I F I C A T I O N S

Bachelor of Arts in English

California State University, Hayward

Legal Secretary Courses

West Valley College

Editing and Proofreading Certificate

Mission College

Quickbooks

Cabrillo College

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