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Manager Executive

Highland, New York, United States
$100,000 - 110,000
December 01, 2018

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Manage the administration of Payroll for nearly 8,000 employees in the US, Canada and Puerto Rico

Point of contact for department projects, report preparation, payroll tax administration, garnishment process and vendor management using ADP EV5, E-Time and SMARTCOMPLIANCE

Responsible for ensuring the accuracy of the Workday HRIS System and Payroll and Time & Attendance Systems

Lead and manage all audits from a payroll perspective

Manage year end and W-2 process


Processed and distributed multi state payrolls (union and non-union) domestically (US and Canada) and processed international payrolls for expatriates (payroll, hypothetical tax, tax equalization, exchange rates) and local national employees across all continents for payrolls of 800 to 200,000 employees.

Performed payroll management of staff, processed federal, state and local payroll tax reporting and payment (W-2’s, 1099’s, 1042S’s, 940’s, 941’s, W-4 processing) for multiple tax id numbers, performed account reconciliations, processed and ensured proper taxation of relocation expenses.

Provided guidance and assistance with process improvement initiatives, identifying areas of risk and ensuring proper controls are in place.

Processed stock option and restricted stock units, calculating the gain and reporting it on Form W-2.

Involved with system upgrades, conversions and implementations.

Clients included IBM Corporation, Aeropostale, CVS Corporation, McGraw Hill Financials, Goldman Sachs, SAC Capital Advisors, Dolce & Gabbana, NICE Systems, Novitex Enterprise Solutions, The Museum of Modern Art, Boots Retail USA, Medifit Corporation, Doral Bank.

D.B. ZWIRN AND CO., LP., New York, NY, Senior International Payroll Specialist 2007–2008

Manage day to day payroll operations for 100+ international employees in 10 corporate offices

Assist in domestic payroll processing for 200+ employees in four US Corporate offices using ADP

Point of contact for internal and external audits, tax problems and high level departmental projects.

Handled all systems updates, conversions, and implementations.

SCHWARTZ CONSTRUCTION, INC., Highland, NY, Director of Payroll 2003–2007

Manage the day to day payroll operations using the ADP Payroll System

Support the medical, dental and insurance programs for all employees

Responsible for all aspects of Payroll and Human Resources

Preparation of federal, state and local tax reporting and payment

ALLIANCE CAPITAL MGMT CORP., White Plains, NY, Payroll Manager (CONTRACT) 2002-2003

Manage day to day operations for 3,700 employees using the Ceridian payroll system

Ensure the overall accuracy and efficiency of the biweekly payroll

Preparation and reconciliation of all federal and state W-2’s and W-2C’s

Created 400 page procedure manual documenting payroll and year-end processes

MADISON SQUARE GARDEN, INC., New York, NY, Tax Manager, Payroll Services 1999–2001

Preparation of federal, state and local tax reporting and payment. Reconciled tax withholding accounts

Prepared Ontario and Quebec tax filings and issued T-4’s for NY Ranger scouts

Federal, state and local W-2, 1099 and 1042S preparation, correction and control

Managed day to day operations for 6,800 employee/18 Union payroll using the People soft system

Ensure overall accuracy and efficiency of weekly, biweekly, semi-monthly and monthly payrolls

Interface closely with MIS/Information Technology to ensure timely system updates/upgrades.

DELOITTE & TOUCHE, L.L.P., Stamford, CT, Consultant, Management Solutions 1998-1999

Related Human Resources, Payroll, and other accounting concepts to client engagements.

Performed payroll assessments on client’s payroll processing operations and related systems

Determined and collected data in order to evaluate client’s payroll performance, ensuring regulatory compliance, recommending and implementation changes to ensure best practices

Proposed and implemented ideas related to performance improvement measures, including system upgrades, implementations and conversions.

MASTERCARD INTERNATIONAL, Purchase, NY, Global Payroll Services Manager 1995-1997

Managed and administered domestic, executive, and international payrolls in 24 Foreign Offices

Managed and directed activities of the payroll processing staff. Developed objectives, assigned projects, monitored performance, and conducted performance appraisals on a timely basis

Supported medical, dental, insurance and relocation programs domestically and internationally

Provided tax equalization support to expatriate population (60 expatriates)

Coordinated all year-end activities for domestic and international payrolls

Monitored expatriate expenses to ensure proper tax reporting and compliance

SMITH BARNEY. INC, New York, NY, Senior Payroll Accountant 1994–1995

Responsible for the analysis and reconciliation of the forgivable loan accounts

Assisted in the design and development of the forgivable loan system to record/track all data

Reconciliation and analysis of balance sheet and income statement accounts

Ensured accurate reporting of W-2 updates to payroll


IBM Credit Corporation - Financial Analyst 1991–1993

Provided lease financial analysis and pricing support to customers

Advised field sales force on leasing strategies, tax, legal, credit and accounting issues

Analysis and control of total quality management process

Designed, tested and implemented International Common Financial System

IBM CORPORATION - Executive Compensation and International Assignee Payroll

Senior International Payroll Accountant - Executive Compensation and International Payroll 1989–1991

Controlled payroll distribution expense for U.S. Division and World Trade Ledgers

Supervised activities of 5 staff accounting analysts, reporting directly to upper management

Performed cost analysis/expense control, budget preparation and forecasting

Reconciliation of balance sheet and income statement accounts

Worked closely with Information Technology Group on all system upgrades and conversions.

International Staff Accountant - Executive Compensation and International Payroll 1987–1989

Reviewed and reconciled deferred accounts and invoice clearing accounts

Billed appropriate U.S. Divisions and foreign subsidiaries for monthly payroll expenses

Prepared on-line journal entries and bank reconciliations

Coordinated month-end and year-end closings

International Payroll Tax Accountant - Executive Compensation and International Payroll 1985–1987

Managed federal, state and local tax reporting, funding and payments

Federal and state W-2 and 1099 preparation, correction and control

Preparation and recording of tax loans, tax assistance and tax equalization for executives and expatriates

Reconciled all federal, state and local tax withholding accounts

Calculated gains and ensured proper tax reporting for vested Restricted Stock Unit’s and exercised stock options


B.S. Accounting - 1984 State University of New York – Plattsburgh, NY

Certified Payroll Professional - SINCE 1995


ADP Workforce Now ADP Enterprise ADP Payexpert ADP E-Time ADP EZ Labor

ADP Reportsmith ADP Connection ADP EV5 Ceridian Ceridian Dayforce

Peoplesoft In-house Payroll SAP Workday Ultipro

Kronos Oracle

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