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Administrative Assistant Manager

Arlington, Texas, United States
November 30, 2018

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Dallas, TX



Classic Restoration Contractors Pflugerville, TX

Office Manager / Project Manager June 2018 – Current

Generate, send, receive and record invoices and payments to client accounts within Quickbooks.

Generate payroll through payroll service and enter into Quickbooks.

Ensure executive management appointments are properly organized and scheduled.

Maintain Open Job Report in excel and attend weekly meeting with supervisors and owner in order to update Open Job list.

Answer incoming phone call and transfer to appropriate location.

Maintain vendor General Liability Insurance paperwork and W-9 documents for vendors and work with CPA firm.

Overseeing general email box, forwarding emails to appropriate people.

Ensure office is running smoothly, paperwork and files are organized and current, support daily operations of office and perform any other office duties as assigned.

Complete off site errands such as bank deposits and procure office supplies as needed.

Take meter readings at projects as needed.

Pay taxes, child support, unemployment, and insurance as needed.

Assist Owner in mitigations, restorations, and build backs as needed.

JCP General Contracting, LLC Irving, TX

Project Manger/ Office Manager June 2016 – June 2018

Sales, Adjusting Management, and Insurance claims.

Quotes, Estimating, and Bidding of all projects

Ordered Materials

Oversaw roofing and interior construction.

Request permits, licenses, and plans.

Accounts Receivables.

Accounts Payable.

Roof inspections

Project Coordination

Drywall, painting, flashing, and repairing any other over looked item.

Narke Roofing and Sheet Metal Pantego, TX

Office Manager February 2015 – July 2016

Handled all payroll through QuickBooks.

Handled all accounts receivables and accounts payable per project.

Paid taxes, child support, unemployment, and insurance as needed.

Assisted the President, Business Manager, and Lead Estimator as needed.

Picked up payments and handled all bank deposits.

Pulled permits and requested inspections at the finish of each job.

Kept up with scheduling for each project for rental equipment.

Handled all contracts, filing, answering phones, and directing incoming calls and mail.

Cencor Realty Services, Inc. / Dallas, TX

The Weitzman Group February 2014 - December 2014

Construction Administrative Assistant

Provided administrative support to members of the construction department including VP of construction and six staff members

Prepared and edited various documents including general correspondence, service agreements, contracts, RFOs, commencement agreements, transmittals and construction letters

Coordinated the setup of all vendors with workers' compensation compliance service

Recorded and processed invoices and checks

Processed tenant allowances and development fees

Copied and scan documents for project coordinator and project managers

Prepared items for out-going mail/delivery and sort/distribute in-coming mail

Setup construction files for each project

Established and maintained systems related to filing, reporting, and some database management

Maintained department and kept department neat and organized

Entered, reviewed, and submitted new construction ledgers

Switchboard rotation as needed

Maloney, Bean, Horn & Hull Irving, TX

Legal Assistant January 2013 - January 2014

•Assist three attorneys in day to day needs

•Court and ECF filing

•Answered phone system, screened and directed calls

•File (paper documents)

•Typed pleadings and discovery

•Set up and calendar all meetings, inspections, and phone conferences

•Direct faxes

•Set up travel arrangements

•Review all emails to and from attorneys

•Research new and existing case material

•Requested reports from NTSB and FAA

•Correspond with clients as needed

•Basic administrative assistant duties

Simpson, Boyd & Powers Decatur, TX

Legal Assistant April 2010 - June 2012

•Back-up server computers daily

•Scanned in /uploaded paper, electronic, and picture files for the database

•Manipulated paper, PDF, text, jpeg, and tiff files into OCR and loaded them into the Concordance database using Scan-It and Breeze

•Bates number paper, electronic, and picture files

•Data entry in the data base, alpha and numeric

•Answered 5 line phone system

•Sync transcripts with depositions

•Helped set up trial props, presentations, and equipment for trials

•Created trial props and mediation interactive DVDs using PowerPoint and other programs.

•Basic administrative assistant duties

•Court and ECF filing

•Summarized depositions

Advanced Comfort Rowlett, TX

Executive Assistant January 2005 - July 2009

•In charge of Human Resources, duties included timesheet collection, logged hours, cut paychecks, kept track of all employee insurance and was responsible for deducting child support payments

•In charge of Accounting, duties included accounts receivables, accounts payables, setting up PO numbers, handling all collections, purchasing, credit card and bank reconciliation


•Answered three line phones

•Coordinated, set up, and catered meetings

•On-Site work as needed

•Dispatched jobs

•Handled all advertising and sales

•Set up bids and budgeting for bids

Little Diversified Architectural Consulting Dallas, TX

Administrative Assistant August 2001-October 2004

•Answered, screened and directed all phone calls, incoming mail, and faxes for support team

•Ordered office supplies for printers, jets, copy machines, fax machines, and plotters

•Set up and logged all mass mailings on projects

•Scheduled interoffice meetings, as well as, teleconferences with clients and project leaders

•Some upkeep on the network to keep office connected to the internet/intranet

•Processed with accounting all expense reports

•Made travel arrangements for incoming and outgoing personnel

•Set up filing system for existing and new projects by number

•Re-typed specifications as needed on new projects

•Requested new file numbers for projects, addendum, and bulletins

•Delivered plans to clients, reprographic companies, and project leaders as needed

•Assembled plans and specifications, 90% reviews, and punch walk list as needed

•Revised and modified specifications, 90% reviews and punch walk list as needed

•Communicated with clients, general contractors and co-workers as directed


•Type 65+ wpm

•10 key 10,000 kpm

•Advanced knowledge of Outlook, Excel (all versions), Word (all versions), QuickBooks, PowerPoint and Peachtree

•Working knowledge of Concordance, Breeze, MRI, AVID and Scan-It

•Texas State Notary


El Centro Community College Dallas, TX Associates Degree – Business Administration, Accounting June 1999

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