Jennifer Smythe
ac7tus@r.postjobfree.com
Positioned to contribute strong interpersonal, communication and organizational skills and experience in a frontline and administrative support role.
Summary of Skills and Abilities
• Committed to highest standards of service and customer satisfaction
• Working knowledge of Microsoft Office Suite; typing speed 50 wpm
• Operate all office equipment, including photo-copier, fax machine, scanner
• Successfully function as a team member and autonomously
• Accustomed to working with personal and sensitive information and abiding by absolute confidentiality in accordance with FOIPPA
• Experienced in processing payroll reports
• Familiar with accounting practices, including receivables and payables
• Proactive attitude that ensures all tasks are managed in a timely and efficient manner
• Superior organizational ability; exceptional poise under pressure
• Excellent work ethic: professional, dedicated, reliable, responsible, punctual
• Strong written correspondence, including report writing and minute taking
• Articulate and precise; accustomed to communicating with diverse groups of people
• Skilled at evaluating situations, dealing with customer concerns with tact and diplomacy and determining solutions
Work Experience & Responsibilities
• Greeted and welcomed all visitors
• Answered telephone inquiries and directed calls in a professional and knowledgeable manner
• Assisted co-workers and management in all aspects of administration, including photo-copying, scanning, faxing, composing correspondence and email
• Managed office supplies inventory for 2 locations
• Processed incoming and outgoing mail, organized courier pick-up and delivery, balanced daily/monthly petty cash
• Coordinated meetings, arranged catering services, set up meeting rooms, recorded minutes
• Synchronized all maintenance and repairs for 2 offices
• Reviewed vendor invoices, ensuring proper coding to correct location and GL account for submission to Corporate Accounting Department
• Developed and designed administrative and tracking processes and systems
• Called upon and trusted to carry out operational duties in the absence of management
• Scheduled staff
• Reconciled and approved mileage reports, expense accounts
• Entered and audited time and attendance payroll reports for approval
• Accurately entered highly personal and time sensitive data into spreadsheets
• Efficiently booked and coordinated appointments and activities in 10 Outlook calendars
• On-boarded and trained new employees and provided directive to junior staff as required
• Managed and provided accurate weekly, monthly and annual reports and statistics
Employment History
Resource Centre/ Admin Assistant WorkBC/Open Door Group, Gibsons, BC (CARF) 2012-March 2018
Minutes Taker Gibsons Landing Harbour Authority, Gibsons, BC 2012-2017
Operations Coordinator M Magas & Associates Inc., Sechelt, BC 2011-2012
Education & Training
Psychological Health & Safety in the Workplace –Canadian Mental Health Association BC 2017
Joint Occupational Health & Safety Improving Committee Effectiveness BC Federation of Labour BC 2017
Occupational Health & Safety Level 1 Basic - BC Federation of Labour, BC 2014
Non-Violent Crisis Intervention, BC
Conflict Resolution, BC 2012
Secondary School Grade 12 Graduation Diploma, ON
Volunteer Experience
Joint Occupational Health & Safety Committee
Gibsons Public Art Gallery – Gibsons, BC
Southwest Community Police Office – Burnaby, BC