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Executive Assistant Manager

Location:
Dorval, Quebec, Canada
Salary:
50000
Posted:
November 29, 2018

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Resume:

Maria Teresa Crepaldi

Office Manager and Executive Assistant

Laval, QC

ac7trz@r.postjobfree.com

514-***-****

• Proven experience as trilingual Office Manager and Executive Assistant, dynamic, reliable, organised, effective gatekeeper.

• Excellent Managing and Organisational skills and ability to multi-task and prioritize work to achieve project goals, ability to exercise effective judgment, discretion, sensitivity, creativity to changing needs and situations.

• Able to grow positive relationships with clients and colleagues at all organizational levels. Proficiency in MS Office (MS Excel and MS Outlook, Word, PowerPoint, Publisher, Linked In, Go to meetings)

• Rewarded for resolving problems in maintenance of confidentiality of sensitive information

• Proven history of managing multiple projects simultaneously while supporting daily office operations.

• Knowledge of office administrator responsibilities, systems and procedures.

• Hands on experience with office machines with can do attitude.

• Experienced Language professional.

Work Experience

Office Manager and Executive Assistant

Si-LOG Canada Inc Dorval Quebec - Québec City, QC

2018 to Present

Maintained office services by organizing office operations and procedures; controlling correspondence on average of more than 100 emails per day; designing filing systems; reviewing and approving supply requisitions; responsible for accounts payable and receivable. Responsible of Customer Service. Carried out translation of Cooperate Website.

Project Manager (Start up Specialist)

Self-employed

2015 to 2018

Plan, organize and execute assigned business projects on behalf of clients setting up new offices

(recruiting, payroll, promotional campaigns) according to client's requirements. Formulate recommendations and solutions with attention to a client's wishes, capabilities and limitations forming concise reports.

Executive Assistant

Astaldi Canada Inc Montreal Québec - Montréal, QC

2013 to 2015

• Managed top management Agendas; maximizing time, prioritizing functions and appointments, insuring that meetings, deadline presentations and other duties were carried out well,

• Organized, co-ordinated projects for communication and marketing,

• Managed contact lists, assuring maximum discretion on business matters, managed incoming and outgoing correspondence,

• Organized office operations and procedures

• Updated top Management on status of issues before scheduled meetings. Prepare agenda and collect materials for meetings, and conference calls, participated in and coordinated committees or task forces, as assigned; prepare meeting's agenda and documentation

• Recommended actions to be taken on office expenditures such as travel, equipment and supply needs. Managed contract and price negotiations with office vendors, service providers and office lease.

• Promoted staff development and training; Partnered with HR to update and maintain office policies as necessary

• Established and maintained various filing and records management systems.

• Made domestic and foreign travel arrangements, prepared itineraries.

• Assisted managers with special projects as needed, including office moves and relocation.

• Coordinated logistics for colleagues and managers who are transferred to Canada on a temporary and permanent basis.

• Managed and co-ordinated information and activities for the CFO. assistant to the Bank's General Manager

1996 to 2013

executive staff and earned a reputation for maintaining a positive attitude and producing high-quality work, managing schedules for all top executives ensuring that all travel details and logistics were managed properly.

• Efficiently directed office activities including training, supervision, and scheduling, managing and improving internal processes, implementing procedures and policies. Monitored tasks delegated by executives and ensure that all projects come to fruition.

• Liaised with board members to schedule and prepare meetings.

• Functioned as primary liaison to top customers ensuring a consistently positive customer experience. Greeted VIP clients and visitors.

• Assisted executives in preparing and delivering presentations, followed up on contacts and new business ideas, performed backup activities to secure information.

• Assisted in developing and maintaining structures for corporate communication. In charge of Sponsorship projects.

• In charge of the integration project, when Bank was bought out by ABN AMRO. (following of all phases of the project.

• Recruited new staff, sometimes including training; Carried out staff appraisals, managing performance;

• Managed press releases for all events of the Bank and/or all social and cultural events sponsored by the Bank.

• While assistant to the Strategic planning, managed sensitive information, confidential files, commercial statics, strategic plans and follow-ups. Organised staff for Due Diligence procedures. Prepared research and translations from Italian to English and vice versa of press releases for the Bank as well as prepare PPT presentations of Financial Highlights, Annual Reports to the International Financial Community, financial reports. Managed contacts with domestic and International Institutional Investors. Prepared and coordinated the entire logistics of domestic and international Road Shows, the documentation, the one to one meetings, conferences and all subsequent follow-ups. Senior Office Manager - Executive Assistant

Banca Antonveneta - Padua, IT

1991 to 2013

In charge of a nine persons Top Management Secretarial Pool and Personal Executive Assistant to the General Manager.

Administrative Specialist

International dept

1991 to 1996

credit and debit card Specialist.

Owner - Academic Director

Britania Institute - Padua, IT

1985 to 1991

• Organised customized languages courses (both one on one and group courses) for several big Private and Public Entities as well as important Banking Institutions in the Venetian Region.

• Offered linguistic support to private and public companies (translation of brochures, pamphlets and Interpreter Services). Personally, taught English and French at all levels. 1985 - 2013 (Contracts)

• Interpreter and Personal Assistant to the President of the Organising Committee of the World Bobsleigh Championships in Cortina D'Ampezzo - Italy (1989, 1999 and 2000) and official interpreter for the Italian National Bobsleigh Team.

• Translation, review of technical and commercial documentation, such as user's manuals, brochures, company websites and press releases (approx. 1,400,000 words translated, and 1,300,000 proofs read).

Education

PMI Institute - Montréal, QC

May 2018

Business Administration and Foreign

Dawson College - Montréal, QC

1975 to 1977

High School Diploma

Laval Catholic High School - Laval, QC

1969 to 1975

Skills

EXECUTIVE ASSISTANT, OFFICE MANAGER, CLIENTS, OPERATIONS, EXCELLENT MULTITASKER, SELF STARTER, PROJECT MANAGER (START UP SPECIALIST)

Links

http://ca.linkedin.com/in/maria-teresa-crepaldi-71884a18/en Additional Information

SKILLS AND CAPABILITES SUMMARY

• Proven experience as trilingual Office Manager and Executive Assistant, dynamic, reliable, organised, effective gatekeeper.

• Excellent Managing and Organisational skills and ability to multi-task and prioritize work to achieve project goals, ability to exercise effective judgment, discretion, sensitivity, creativity to changing needs and situations.

• Able to grow positive relationships with clients and colleagues at all organizational levels. Proficiency in MS Office (MS Excel and MS Outlook, Word, PowerPoint, Publisher, Linked In, Go to meetings)

• Rewarded for resolving problems in maintenance of confidentiality of sensitive information

• Proven history of managing multiple projects simultaneously while supporting daily office operations.

• Knowledge of office administrator responsibilities, systems and procedures.

• Hands on experience with office machines with can do attitude.

• Experienced Language professional.



Contact this candidate