Extensive experience in Accounting, Payroll, and Office Administration Services. Highly reliable self-starter; can schedule and complete assignments without supervision. Work well in a busy environment, handling a wide variety of tasks. Take pride in doing an excellent job and achieving results with strong commitment to attendance and cooperative teamwork. Dependable, enthusiastic, personable, professional in appearance and manner.
Office Manager for Talon Industries, Inc. Arlington, TX March 5, 2003 to April 5, 2018
Receptionist: Answered phones, gave information/assisted, or directed calls to appropriate staff. Greeted visitors. Open and distributed mail. Arranged travel reservations for all personnel. Prepared Express services as needed. Ordered office supplies, forms and proofread. Maintained location of vehicles, equipment, and trailers in order to send proper license, registration, and insurance documents as required. Acquired information from General Contractors/Owners for bidding various projects. Assisted Project Managers and other personnel when requested. Notarized documents as required. Setup/Maintained all job files.
Accounting: Completed credit applications for prospective Vendors. Obtained insurance liability certificates, if necessary. Transferred Timberline Accounting system to QuickBooks. Obtained, or provided, W-9’s when applicable. Established system for files by job. Broke down in-voices and allocated to proper jobs when more than one job involved, i.e. American Express, Citi Bank, Fed-Ex, etc. Entered invoices into QuickBooks for payment and job costing. Reconciled statements from vendors and banks. Entered billings on A/R Excel spreadsheet and into Quickbooks in order to maintain and track payments. Processed deposits, matched with billings and posted when received. Paid Sales/Used Tax when necessary to 30 states. Produced and maintained reports for Project Managers for monthly billings. Assisted CPA with quarterly and annual closings and taxes.
Payroll: Obtained Contractor licenses, Withholding Tax/Unemployment Insurance accounts from 30 states. Maintained reports and renewals as needed. Notified ADP of new jobs, wage rates and special calculations of Davis-Bacon Rates. E-Verified new Employees, set up in ADP’s system and maintained information in company records. Verified hours, rig pay, per diem, and fringe payments for 50-80 employees prior to entering into ADP for weekly payment. Submitted weekly 401(k) deductions to carrier. Prepared and submitted weekly Certified Payrolls to General Contractors/Owners/Government. Entered payroll into QuickBooks for Job Costing and monthly billings.
Education: Bachelors Degree in Business Administration from University of Buenos Aires, Argentina
References: Jack Meyer 972/979-3469 email@example.com
Clyde Williamson 214/837-6630 firstname.lastname@example.org
Dwight Lucas 318/235-7541 email@example.com