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Executive Assistant Sales

Location:
Atlanta, Georgia, United States
Posted:
November 28, 2018

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Resume:

Summary

Project management

Skilled planning and event coordinator (national and international trade shows)

Experienced in corporate executive communication

Fluent in English, German, Romanian and Hungarian with a fair understanding of spoken and written French & Italian

Multilingual compliance professional with marketing and sales support knowledge both nationally and internationally

Communications Studies (University of South Carolina, Beaufort)

Certification – Human Resources (Kennesaw State University)

ITAR (International Traffic in Arms Regulations) accredited

Member of Phi Alpha Theta (ΦΑΘ) – National History Honor Society

Compliance Officer, Event Management and Client Relations at Kronstadt Advisory Services Ltd

Atlanta, GA – May 2014 – present

Filing export license applications with the Department of State and registrations with the Department of Defense Trade Controls (part time consulting)

Managing communication of processes for national and international customers

Managing communication with the regulatory agencies and liaise between clients and agencies

Export Compliance Manager at SCCY Industries in Daytona Beach, FL – May 2016 – March 2017

International Traffic in Arms Regulations (ITAR) accredited

Interpreted legislation pertaining to export requirements

Completed export license applications for foreign buyers after vetting them via Thomson Reuters

Prepared and implemented compliance policies and procedure pertaining to ITAR-governed employment, health and safety, and export

Trained and audited departments for export compliance

Supported national and international sales teams with export compliance (e.g. customer and vendor vetting, contract and NDA compliance etc.)

Marketing and Communications Project Manager / Events Coordinator / Production Coordinator for internal magazine and Group newsletter - April 2009 – May 2013 - Geodis Wilson Management BV – Freight Forwarding Division (The Netherlands) – (freight forwarding division of Geodis Group)

Pre-event communication with delegates, internal and external event planning committees to define event goals, objectives and specific implementation plans that promote the organization’s brand & presence

Event planning and coordination including logistics, setup, advertising, promotions/campaigns, reporting, as well as computing of return on investment (ROI) for the company’s traditional seminars and tradeshows, including, but not limited to CRM projects (super user)

Liaised with external facilities/vendors to ensure successful execution of events

Developed and delivered brand, marketing labels and tools for events as required

Worked with Marketing Director to develop and implement a marketing schedule of campaigns,

events, advertising and communications

Coordinated, edited and distributed content for quarterly newsletter, including announcements, articles, links, photos/graphics, and basic organizational information both the division and the Group (parent company), submits for approval by Marketing Director or designee

Supported re-branding and corporate design control (brand compliance)

Supported production, roll-out and maintenance of marketing tools and material

Maintained Freight Management intranet site and SharePoint image bank & video footages

Assisted Director of Marketing with proof reading of mailings, board member announcements, press releases and other marketing and communication related documents; coordinated organization of team meetings

Managed selection, purchasing and delivery of marketing material to customer meetings, board member events and business development events

Assisted with the global delivery and implementation of marketing collaterals

Sales Support & Marketing Coordinator for the Americas Region - April 2007 – April 2009 Geodis Wilson USA, Inc. (one of the largest freight forwarding management companies in the world with a network of offices and air& ocean hubs in over 50 countries)

Generated financial reporting for sales pertaining to CRM (super user) and NSFU (National Sales Follow-Up) in conjunction with corporate parent company

Office administrator and assistant to BD Director of Americas region and acting NSM

Responsible for the creation and maintenance of PowerPoint, Excel and other corporate documentation to include but not limited to editing of letters and regional articles

Involved in all name branding processes

Americas region liaison to Global Marketing and Communications

Liaison to US media and promotional companies

Event planning and coordination of regional and national sales meetings

Sales Coordinator - 2006-2007 Hansgrohe, Inc. (global player in the bathroom and kitchen industries – founded in 1901 in Germany with 10 production sites and subsidiaries in 37 countries)

Created and maintained financial reports, presentations and documents pertaining to product allocation in accordance to production capabilities of existing and/or new product launches

Coordinated all events pertaining to sales (meetings, travel, hotel and banquet planning)

Assisted NSM with daily duties

Office Management & Administration - 2004 – 2006 Axway Inc.

All accounting in conjunction with corporate parent SOPRA (France) financial reporting, invoicing, purchasing, expense reports and payroll

Office administrator and executive assistant to North American based CEO

Liaison to accounting firms and tax authorities

Liaison to French expats and US and foreign authorities (filed employment authorizations and assisted with relocation)

Human Resources, Manager and Executive Assistant to the President - 1995 – 2003 GLOCK Inc. (firearms manufacturer founded in Austria in 1980)

Developed policies and wrote corporation’s first personnel policy handbook in conjunction with general counsel

Identified legal requirements and governmental reporting regulations to ensure compliance with all state and federal regulations for government contractors

Plant communications, administration of due process, gov’t agency interaction, EEOC, OFCCP, OSHA, AAP coordination, performance management, soft skills development & training, staffing (non-exempt)

Responsible for overall organizational effectiveness (work systems, work streams, organizational assessments, change management)

Co-managed event planning for trade shows such as the SHOT Show (shooting, hunting and outdoors industries); organized customer reception at the Fox Theater (1999 SHOT Show)

Assisted President with daily schedule; coordinated services for events and trade shows, such as accommodations and transportation for participants, facilities, catering, special needs requirements and event security

Maintained and supervised corporate residence; responsible for filing required documentation on corporate aircraft (Cessna Citation Jet)

Assisted with board meetings (minutes and simultaneous translation of discussions points)

Managed purchasing and co-signed all checks above 5,000 USD

Managed off site meetings and dinner arrangements for President and board members

References:

Michael Zuchold – Marketing and Communications Director at GEODIS

Email: michael.zuchold @geodis.com, Ph.: +49.174.909.8788

John Da Grosa Smith – Managing Principal at Smith LLC

Email: ac7tfr@r.postjobfree.com, Ph.: +1-404-***-****

Robert Suber – President MG Suber & Associates

Email: ac7tfr@r.postjobfree.com, Ph.: +1-202-***-****



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