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Document Control Manager

Location:
St. Louis, Missouri, United States
Posted:
November 28, 2018

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Resume:

KAFARA CAGE

***** ******** **** *****

Houston, TX 77049

713-***-****

ac7tev@r.postjobfree.com

SUMMARY

Results-driven Document Management Systems Coordinator with more than 17 years of experience with onshore/offshore oil & gas in the industry of EPC, Engineering, Manufacturing & 3rd Party Vendors. I am knowledgeable in the Upstream and Downstream Environment. Expertise in electronic records management, engineering drawings and CAD management. Recognized for Management in organization, computer knowledge, handling large volumes of work and high level of written and oral communication.

CORE EXPERTISE:

CREATING PROCESS & PROCEDURES * WORKFLOWS * MANAGING GROUPS * SYSTEM IMPLEMENTATION * TRAINING * MAINTAINING RECORDS & REPORTS * TIME MANAGEMENT * TROUBLESHOT * STRONG

*INTERPERSONAL * PROJECT MANAGEMENT * RESULTS ORIENTED * TECHNICAL WRITER* COMPREHENSION OF DRAWING TYPES *EXCELLENT COMMUNICATION *DECISION MAKING * RISK MANAGEMENT & ASSESSMENT AND CREATIVE THINKING *CUSTOMER SERVICE

PROFESSIONAL EXPERIENCE

DOCUMENT CONTROL SPECALIST

Schneider Electric – Houston, TX AUG. 2017 – PRESENT CDI – Houston, TX (Contract) SEPT. 2016 – AUG. 2017

• Prepare, operate and update the Document Control Procedures in line with the Company’s Document Management System

• Produce and maintain Document Progress Reports to Project Managers

• Ensure all templates used with department conform to the company’s standard

• Work directly with the Project Managers to ensure project progress status integration

• Manage incoming/outgoing docs from Contractors, Vendors, Construction & Engineering facilities

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems

• Attend Project kickoff meetings to ensure the proper procedures are being followed in submitting files

DOCUMENT CONTROL MANAGER NOV. 2012 – JAN. 2016

Holloman Corporation – Houston, TX

• Managed and controlled the Document Control group of 7 by delegating work and making sure duties are being performed appropriately

• Created/Implemented processes for engineering drawing handling & vendor document handling

• Created and Applied the Application Data sheet for the application upgrade

• Assist in developing the modules in Project Management Information in planning, controlling and reporting

• Database Administrator for FTP site by designing folder structure and giving clients access

• Maintained document control project folders and document register by updating the tracking system

• Oversee closeout material/data for completeness ensuring it’s complied with standards

• Implemented standard forms, tables, spreadsheets & matrixes for Project Managers & Designers to use for projects

• Review 3rd party packages as they are being received/sent out

• Delivered efficient, effective and secure management of drawings and documents that include revision control, document capture, handling, distributing and oversight of access control KAFARA CAGE PAGE TWO

DOCUMENT CONTROL TEAM LEAD FEB. 2011 – NOV. 2012

Boardwalk Pipelines – Houston, TX

Managed projects for over 10 engineers in 3 subsidiaries

• Created/Developed/Implemented a document control manual that included the roles & responsibility of document control and detailed processes & procedures within the document control group by identifying issues for improvement

• Managed a team of Document Controllers by delegating work load for the document control group

• Maintenance of a detailed document control system log Ensuring the regulations/standards of the Bureau of Safety and Environmental Enforcement requirements were being meet

• Review issued contracts with engineering firms and accompanying deliverables as it relates to document controls

• Responsible for cross training and improved training sessions for the drafting/document control team

• Provide & update training for processes & procedures within Document Control

• Develop and maintain engineering drawing database for Drafting/Engineering Department

• Update databases for Gulf South Pipeline, Gulf Crossing Pipeline and Texas Gas Transmission in various disciplines ensuring the proper metadata was being applied to work with the group of systems

• Establish/Created/Structured folders and had administration controls in EDMS

• Executed/Managed documents for large capital projects ($20 million +) DOCUMENT CONTROLLER JAN. 2010 – DEC. 2010

Cameron – Houston, TX

• Handled critical Transocean Horizon documents by scanning and putting into On-Base database

• Scanned pre-2005 hardcopy documents into electronic copies to have them stored into On-Base database

• Initiated in organizing files by storing files electronically and sending historical hardcopy files to Iron Mountain Storage facility

• Implemented in organizing the Document Control area by creating processes and procedures

• Certified Auditor, by going to different companies making sure they were abiding by company standards

DOCUMENT MANAGEMENT COORDINATOR JAN. 2007 – NOV. 2009 El Paso Corporation (Kinder Morgan) – Houston, TX

Managed documents for 50+ engineers in 2 divisions.

• Installed, configured and supported 4 SQL servers/databases for the Engineering System Department that consisted of migrating metadata and grouping systems with taxonomy ensuring the data modeling systems work for the company to reduce costs.

• Coordinated with end -users in Troubleshot the database that resulted in users completing projects on time.

• Designed the folder/data structure upgrade and migration layout that was included on multiple servers and document management systems which resulted in a user friendly system and faster location of files.

• Lead groups in a yearly training of the engineering system on efficient operation of the DM databases process and procedures.

• Integrated data by sharing and exchanging Project Management Information using the Epistle (ISO) systems

• Managed files and images, renaming, and locating scanned images as TIFF images which made file location easier for users.

• Maintained vendor drawings in separate databases for quick retrieval.

• Maintained the retention schedule of the DM status spreadsheet that ensured work was completed as scheduled.

• Created/Implemented EDMS establishing procedures, distribution matrices and archiving documents

• Assist IT in establishing Data Tables, File Structure and naming/numbering conventions for EDMS KAFARA CAGE PAGE THREE

RECORDS MANAGEMENT JAN. 2000 – JAN. 2007

El Paso Corporation (Kinder Morgan) – Houston, TX

• Reviewed documents retrieved from the Project Manager for accuracy

• Collected forms and filed for easy retrieval and access

• Maintained Records Management for tracking Engineering files

• Assisted Project Managers with project processes ensuring the recommended files were retrieved for the project

• Oversees and ensures that efficient filing, organizing, storage, tracking and distribution of the project files

• Archived hardcopy files to storage

EDUCATION

A.A ., Business Administration, Business of Honors, American Intercontinental University, online Certification, Computer Aided Drafting, San Jacinto College, Houston, TX University of Houston, Houston, Texas, completed. 70 hours CERTIFICATES

Management

Cert.

AutoCAD 2008

Cadworx 3D

Auditor

ISO 9001

SKILLS/KNOWLEDGE

• Multiple Electronic Database Management System (EDMS)

• Autodesk Software

• PeopleSoft

• Microsoft Office Suite

• Application Data Sheet

• Adobe Software

• Multiple Server Database

• Java

• Vocabulary Databases

• On-Base Database

• SAP R/3 Production System

• Ariba

EDMS

SharePoint

Meridian

LiveLink

FileNet

Documentum

Buzzsaw

Newforma

Coreworx

BOX

Office 365



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