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Executive Assistant / Project Manager

Location:
Port Orange, Florida, United States
Salary:
45k to 50k annual
Posted:
November 28, 2018

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Resume:

Debra Corbin

**** **** ***** ****

New Smyrna Beach, FL 32168

Mobile: 805-***-****

E-mail: ac7teo@r.postjobfree.com

Summary:

Executive Assistant and Project Manager with 18+ years of experience. Organized, detail oriented, intuitive and self-motivated. Experienced and comfortable working with all levels of employees, management and executives while maintaining strict confidentiality and professionalism at all times. Experience:

Jan. 2012 – Present Dynamic Concepts Dev. Corp New Smyrna Bch, FL 386-***-**** Business Manager & Sr. Program Management Consultant

Responsible for all corporate financial transactions including payroll

Work with corporate accountant on maintenance of corporate books

Manage all vendor relationships

Supervise consultants in all non-technical matters

Manage office environment

Work with President on marketing and public relations plans

Act as first point of contact for clients

Make all Domestic and International travel arrangements for Senior Management Team and Consultants

Provide Program Management services to various clients such as:

- Project Coordinator for MetLife VP of Global Talent Acquisitions (2 years)

- Project Coordination of 25-person Industrial Automation Project for NanoEtch (6 months) Oct. 2007 – Dec 2011 MetLife New York, NY - 212-***-**** Program Coordinator / Executive Assistant to VP Learning and Development

Provide administrative support to VP

Maintain internal and external correspondence for VP

Compose correspondence expressing VP’s viewpoint when appropriate

Maintain VP’s calendar

Manage all travel arrangements and expenses

Prepare meeting agendas and presentations

Interact with staff and peers on VP’s behalf

Work with highly confidential information

Provide administrative support to visiting VP’s and SVP’s as needed

Assist with administration of CORE training (to meet external regulatory and internal mandatory training requirements)

Assisted with maintenance of learning management system (LMS) for all international associates as well as some US associates

Act as administrator for MetLife Attendance Tracking System for 140 associates Debra Corbin

Oct. 2004 – Sep. 2006 Meenan Oil Co. Wantagh, NY - 516-***-**** Executive Assistant to General Manager

Assist General Manager in coordinating work activities company-wide

Draft internal and external correspondence using MS Word and Outlook

Screen telephone calls. Providing resolution when possible and following up as necessary

Act as intermediary with staff, assist with conflict resolution and employee satisfaction programs

Provide computer assistance to management staff, facilitate training course in MS Excel

Create and maintain spreadsheets for analysis and statistical reporting purposes using MS Excel

Maintain calendar, schedule appointments and meetings

Maintain customer correspondence files. Analyze for trends or issues

Plan special events, meetings and conferences including Union negotiations, company holiday party etc. April 2001 – Oct. 2004 Underwriters Laboratories Melville, NY - 631-***-**** Executive Assistant to Global Chief Engineer

Heavy telephone communication with domestic and international business divisions and clients

Manage executive calendar

Local and offsite event planning for meetings and conferences, travel, hotel, catering and business materials

Domestic and international travel arrangements, expense reports including multiple cost centers and currencies

Coordinate and maintain communication with Executive during travel throughout US, Europe and Asia

Provide administrative support to visiting VP’s and SVP’s as needed

Generate and respond to internal and external correspondence with staff, co-workers and clients

Organize and maintain files necessary to Chief Engineer’s day to day activities

Other administrative duties as needed

Skills:

Organized and detail oriented

Experienced in dealing with highly confidential and sensitive information

Multitasking and prioritization of needs

Communication/People skills with all levels of employees and management

Self-motivated and goal oriented

Ability to adapt quickly to diverse office environments, systems and processes

Extensive experience with multiple software programs including:

- Microsoft Office Suite (including Word, Excel, PowerPoint, Access and Outlook)

- Microsoft Project

- IBM Lotus Notes through V.8

- iPad / iPhone

- Various expense processing programs including Oracle based systems

- QuickBooks

- Adobe Acrobat

Professional References:

Gregory D’Archangelis, VP, Global Head of Recruitment Operations and Delivery, MetLife Clinton Smith, Sr Backend Engineer, Doctor on Demand Liane May, Executive Assistant, FactSet Research Systems



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