Gretchen R. Otero
*** ****** *****, ** ****: 780-***-****
Edmonton, AB T6V 0H7 ac7t94@r.postjobfree.com
HIGHLIGHTS OF QUALIFICATIONS
Bachelor of Arts Major in Communication Arts Degree
Various background in Office Administration, Records, Management, Client Services
Proficient with Microsoft Office –Word, Excel, Outlook, Access, and PowerPoint, SharePoint
Familiar with using Google applications –Google Docs, Sheets, Gmail
Internet and technology savvy
Experience in using Government programs such as IMAGIS, CORS, CMAS, and CRM
Strong organizational and time-management skills
Call Centre Experience of five (5) years
Attention to detail with a high level of accuracy
Adaptable, productive team worker
Keyboard 65 wpm
PROFESSIONAL EMPLOYMENT EXPERIENCE
Reception/Administrative Assistant St. Albert, Alberta
(Temporary/FT) 7.25 hrs/shift
Alberta First Responders Radio Communications System (AFRRCS)
Government of Alberta, Minister of Justice and Solicitor General Nov.27, 2018-Present
via Recruitment Partners Inc.
• Electronic records and document management using SharePoint,
• Reception, ensuring visitors/guests are received and checked in and out,
• Supporting the Logistics personnel with shipping and receiving of packages through courier and delivery companies,
• Mail, Incoming/Outgoing - collecting incoming mail (Canada Post and Inter-office), date stamping and delivery in office. Collecting Outgoing mail (Canada Post and Inter-Office) and ensuring it is delivered to the Mail Room,
• Supporting Finance Team with review of contracts/agreements and other documents for content
• Supporting Finance Team with procurement activities - office supplies, small equipment, etc.
• Supporting office management – facilities/space, WORTS, parking
• Supporting Leadership Team – meeting preparation, attend meetings, take minutes, etc.
• Supporting deployment activities – booking accommodations, scoping resources, etc.
Grants Program Advisor (Temporary/FT) 7.25 hrs/shift Edmonton, Alberta
Canada Alberta Job-Grant
Government of Alberta, Ministry of Labour Sept.5, 2018-Nov.2, 2018
via Recruitment Partners Inc.
Processing Grant applications
Data entry of Grant Proposals and client information
Tracking data on Excel, and making decisions on client eligibility
Checking for accuracy and missing application documents
Additional Ad hoc duties as required
Entering information using CRM
Administrative Assistant/Receptionist (PT 6hrs/shift) Edmonton, Alberta
Elite Employment Group Inc. July 4, 2018 - Sept. 2, 2018
Managed the company’s reception area. Greeted and directed all visitors including clients and job seekers
Assisted other staff with overflow work and data entry
Performed file pulling, filing, shelving, and screening for record maintenance
General administrative duties such as faxing, photocopying, e-mailing etc.
Transfer hand written data to Excel spreadsheets
Report daily to Office Manager to update with various accounts
Filed, organized documents both paper and electronic in a timely manner
Maintained client information
Obtaining clients through cold-calling or e-mail
Provide excellent customer service
Researching potential clients
Professionally answer phones and respond to all questions, concerns, and enquiries
Do character reference checks
Marketing Sales Representative (FT 9 hr shift/week) Edmonton, Alberta
Ruker Inc. May 2, 2018- June 1, 2018
Specialize in-market share expansion and enhancing brand integrity through face-to-face Sales and Marketing
Documenting signed Service Agreements using Salesforce
Data Entry
Reported directly every day to the CEO
Administrative/Executive Assistant (FT 9 hr shifts/week) Davao City, Philippines
Hogan Builders March 4, 2013- March 28, 2018
Oversaw the daily business operations
Maintained business relationships with suppliers, wholesalers, and contractors
Drafted bidding documents
Handled the companies e-mail and responding to enquiries
Directed calls to the appropriate department
Qualifying potential employees
Managed payroll using QuickBooks
Does banking transactions in behalf of the CEO
Managed the CEO’s calendar and setting-up appointments
Managed the company’s SharePoint, Google Docs/ Drives, and iCloud
Technical Support Representative (FT 9 hr shift/week) Davao City, Philippines
Synnex-Concentrix Sept. 7, 2009- January 4, 2013
Provided senior technical support over the phone for customers encountering intermittent connection using their routers or modem (D-Link and Linksys by Cisco)
Provided quality customer service
Created and entered information using CRM
Processed billings and sales using Salesforce
Handled billing for the Pittsburgh Post-Gazette
Customer Service Representative Davao City, Philippines
Link2Support May 5, 2008- July 24, 2009
Assisted customers over the phone with product selections, purchases, and transactions (Linksys by Cisco, D-Link)
Provided technical support over the phone for Comcast and other US internet providers
Created and entered information using CRM
Processed billings and sales using Salesforce
EDUCATION AND TRAINING
IQAS Assessment: On going
Bachelor of Arts Major in Communication Arts Davao City, Philippines
University of the Immaculate Conception
TRANSFERABLE ADMINISTRATIVE SKILLS
Computer
Format, edit, proofread, and mail merge documents/correspondence in Word
Schedule appointments and manage calendars using Outlook application
Research information on the internet to arrange travel accommodation and transportations
Format spreadsheet, enter data, and analyze information using Excel functions
Create PowerPoint presentations for meetings, seminars, and/or special events
ADMINISTRATIVE/CUSTOMER SERVICE
Sort and deliver mail –courier local/domestic/international packages
Operate office equipment’s including fax machines, photocopiers, scanners and telephone
SKILLS
Microsoft Office,, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, SharePoint, Google Suite, Customer Service, Technical Support, WordPress, Shipping And Receiving, Management, Human Resources, Sales, Administrative Support, Budgeting
REFERENCES AVAILABLE UPON REQUEST