Rita Marks

ac7sh9@r.postjobfree.com – 281-***-****

SUMMARY:

Senior Document Controller with over 10 years of organizational expertise and project coordination working in the Oil & Gas, Construction, and Software/Hardware Industries. A skilled communicator. Able to maintain cultural sensitivity. Highly organized and independent. Able to effectively coordinate tasks to accomplish projects with timeliness and creativity. Detail-oriented and conscientious self-starter; able to strategize and prioritize effectively to accomplish multiple tasks.

EXPERTISE AND SKILLS:

SharePoint, SAP

ProArc, iDocs

Coreworx, Lotus Notes

InfoWorks, Kofax, Canon DR-9080C

Electronic Document Management System

CRM – Customer Relationship Management

Product Lifecycle Management

Expediter

MS Word, Excel, PowerPoint, Access, Outlook

Adobe Acrobat

LiveLink

Well View

HIS Enerdeq

Documentum

Recruiting

Communication and Influencing

Writing, editing, and proofreading

cGMP/GXP

Collections

Procurement

Capture Perfect 3.0

Oracle

ERP - Enterprise Resource Planning

HTML

Problem-Solving

Sales

BOM

Loan Officer

Acquisition Portal

EMPLOYMENT HISTORY:

Vroom, Stafford, TX 07/2018 – Present

Document Specialist

Manage processing and maintenance of all Vroom remote purchasing documentation.

Update technical documents for control, risk, compliance, and standard operating procedures.

Ensure that all documentation received meets company standards and requirements.

Responsible for document security and for removing and destroying obsolete documentation.

Maintain the integrity of documents and update documentation when revised.

Process documents on incoming and outgoing transmittals.

Manage systems for clients for follow up, information storage, and retrieval.

ConocoPhillips, Houston, TX – Oil & Gas 11/2013 - 02/2016

Sr. Document Controller/Technical Writer - Gulf Coast BU - Upstream L48 Exploration and Production – MCP

Contributed to the efforts of the project team by establishing and driving standard processes for document development, data management, and control.

Hired as a direct employee.

Researched and updated pipeline data books into Livelink and processed data entry in SharePoint. Prepared transmittals, analyzed, logged, filed, and retrieved electronic and paper-based documents. Audited well files and DOT files for compliance. Gathered reports for field office audits of PHMSA – Pipeline and Hazardous Materials Safety Administration.

Received, quality checked, scanned, and archived - certificates of compliance, non-destructive test reports, hydrostatic test reports, paint reports, hardness reports, functional test reports, Well maps, NDE reports, MTRs, and certificates of origin. Processed engineering change orders.

Added and updated documents for the major capital project; updated reports. Performed document audits. Managed document workflows.

Processed documentation using Documentum respiratory.

Resume – Rita Marks 2

Verified contract completion for closeout, reported contract data, and discrepancies.

Led day-to-day direction for other document controllers to ensure alignment and knowledge sharing. Processed, scanned, tracked, reported, expedited, archived documents, and drawings.

Prioritized and processed incoming and outgoing supplier and contractor documentation following documentation standards and working processes by importing new and revised documentation in EDMS. Ensured safe custody and secured distribution of highly confidential documentation.

Processed pipeline data books, ECNs, and specifications.

Researched API number identification for well files. Followed standard operation procedures.

Used SAP to update timesheets, employee’s personal data, and work order request.

Maintained spreadsheets related to data and produced reports.

Assisted in the writing procedures for Document Control codes, retentions, schedules, and record management. Wrote engineering proposals.

Performed FTP downloads and created PDFs.

Managed external vendor relationships served on the quality management team to achieve ISO 9001 certification.

Bechtel, Houston, TX 12/2011 - 11/2013

Sr. Document Control & Data Management-Wheatstone Project-Chevron Onshore LNG Project

Engineering, Construction, and Project Management - MCP

Processed incoming and outgoing Supplier and Contractor documentation and followed Bechtel’s documentation standards and working processes.

Hired as a contractor and converted to direct hire.

Coordinated with approximately 10 vendors to exchange documentation with 3rd parties (i.e., vendors/contractors) via export eRoom and Bechtel FTP site and ensured that controlled copies of latest approved documents and drawings were given to the appropriate staff, contractors, and suppliers. Coordinated the resolutions of vendor issues.

Expedited documents to client and engineering teams using EDMS.

Submitted transmittals, quality checked documents, and sent to disciplines per established matrix.

Orchestrated a process for quality checking of Chevron and Bechtel documents, drawings, data sheets, reports, correspondence, specifications, engineering change notices, transmittals, Chevron revision numbers and Bechtel revision numbers for design engineering and vendor data document. Processed engineering change orders. Processed data books with engineering teams.

Processed, scanned, tracked, reported, expedited, squad checked, and archived documents and drawings.

Submitted documents/drawings to reproduction for processing copies for distribution to disciplines.

Experience in data management tools and standards like IS0 9001.

Processed documentation using Documentum respiratory.

CB&I, Houston, TX - Engineering, Construction, Technology, & Project Management 07/2011 - 12/2011

Sr. Document Control & Data Management – Onshore and Offshore Pipeline Projects

Received vendor data drawings, design engineering drawings, and processed electronically and registered in EDMS.

Hired as a contractor.

Processed, logged, scanned, tracked, reported, expedited, and archived documents and drawings.

Maintained revision history of supplier, vendor, and subcontractor drawings, documents and both

electronically and hardcopy. Maintained documents under revision control.

Increased the quality of documents, validated, and verified all documentation which included correct numbering, revisions, document status, format, title, legibility, and circulated documents for review along with interpreting and incorporating reviewer’s comments – squad checks.

Transmitted document status to engineering and project team managers.

Resume – Rita Marks 3

Fluor, Sugar Land, TX 10/2006 - 12/2010

Sr. Document Control & Data Management/Procurement/Expediter-Onshore and Offshore Drilling and Production - Construction, Engineering, Vendor Data, and Procurement - MCP

Developed and maintained document standards, naming, numbering conventions, and templates for project procedures, work instructions, and other relevant document types.

Hired as a contractor and converted to direct hire.

Created documentation, updated documentation revision control, circulated documents for review and approval, which included revision control and scanned documents/drawings. Archived documents.

Expedited and developed documentation for file storage. Maintained log on drawings.

Coordinated vendor bid submissions and purchase orders.

Created, distributed, managed, and closed purchase orders.

Worked with Chevron team on contract and procurement issues for supplier’s internal and external documents.

Communicated with the client in English and Russian with the assistance of Russian translators adhering to the dual language requirement of the project to complete P&IDs, ISOs, RFIs, IFCs, specs, and data sheets. Submitted transmittals to engineering teams and vendors using EDMS.

Responsible for expediting electronic system receipt, recording, track reporting, and disposition of documents in a timely manner for internal and external review cycle to project teams and clients.

Technip, Houston, TX 03/2003 - 09/2006

Document Control/Procurement/Expediter-Chevron Offshore Oil and Gas –

Construction, Pipeline, and Procurement - MCP

Tracked, monitored, and contributed to content for all project related policies and procedures which directly affected document handling, storage, content, or review.

Hired as a contractor.

Created the review process for record of internal and external engineering documents.

Coordinated vendor bid submissions and purchase orders.

Created, distributed, managed, and closed purchase orders.

Worked with Chevron team on contract and procurement issues for supplier’s internal and external documents. Prepared transmittal of documents processed.

Developed project schedules, project procedures, and processes for department staff to be aware of the status of all documentation.

Successfully prepared and awarded bid contracts for vendors capturing supplier pricing.

Processed, scanned, tracked, reported, expedited, and archived documents and drawings.

WRITING PROJECT WITH PUBLISHERS:

Christian Faith Publishing, Meadville, PA - Remote 03/2016 - Present

Author/Writer – Personal Project

Working on manuscript – Enthusiasm for Life for publication.

Dorrance Publishing Company, Inc., Pittsburgh, PA - Remote 03/2016 08/2018

Author/Writer – Personal Project

Submitted manuscript – Mr. Right, My Dream Lover for review and publication.

Outskirts Press, Parker, CO - Remote 03/2016 08/2018

Author/Writer – Personal Project

Submitted manuscript – Valley of New Beginnings for review and publication.

Resume – Rita Marks 4

EDUCATION, CERTIFICATIONS, AND ACCOMPLISHMENTS:

Notre Dame de Namur University, Belmont, CA – BS in Computer Science - 6/2001

Canada College, Redwood City, CA – AA in Liberal Arts – 6/1995

Software Advanced Technologies Institute, Sunnyvale, CA – SQA Certificate – 6/2000

Notary Public – Notary ID# 13101869-1 – 2/24/2017 to 2/24/2021

TWIC – Transportation Worker Identification Credential – 3/16/2023

Accomplish Poet with 87 publications with the Library of Congress in Washington, D.C.

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