Arika Arora

ac7sh2@r.postjobfree.com

Contact No.: +91-813*******

OBJECTIVE

A pleasant, professional and proficient administrator who has a long track record of ensuring things run smoothly behind the scenes of a busy office. I am an effective team member who has the ability to meet deadlines and ensure that the highest standards of Office organisation are maintained at all times.

I have a methodical and thorough approach to work, and try and go out of way to maintain an enjoyable and clean working environment. I have experience of working with the different industries, both face-to-face and over the telephone and someone who will always go that extra mile to get things done.

Director Administration

Office management for the Leaders/Departments

Research, organise and book travel arrangements for the Leaders and teams, preparing accompanying travel documents, meeting papers, Visa and other relevant information

Provide administrative support to Directors ahead of meetings and events; producing information, photocopying and other required tasks.

Operations and Logistics

Support Programme and Project Managers on event logistics.

Provide support for the production of materials for workshops and events, including formatted documents compiled in well-presented workshop packs, presentations and supporting materials.

Office management

Support offices administration, including maintenance of premises and management of external suppliers.

General office management, including undertaking the following tasks:

Answering the phone and being a first point of contact for enquiries

Also take care of first level of screening of candidates.

Take care of joining and exit formalities as per policies

Stock control and ordering of office materials and dealing with mail and routine correspondence

Finance Administration

Provide basic finance administrative support managing the documentation of credit card expenses, personal expenses and petty cash

To seek out and implement approaches to cost effectiveness in office operations

General Administration

Provide general support to the administration for projects specific or to different departments

Participating as a member of the team in the overall planning and administration of department

Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services

Monitor office supply levels; reorder when appropriate

Organize and execute meetings/town halls/ events

WORK EXPERIENCE

Aug 2017 – Till Date Admin Coordinator at Gartner

All administrative work for entire Sales India

Managing calendars for to different region VP’s

Organizing round tables meetings and events for sales India

Managing expenses for entire sales India

Manage all Gartner summits along with event team

Run monthly town halls for all regions

Coordinate collect and prepare the forecast data for both the regions

Travel, visa and hotel arrangements for entire sales team and

New hire induction planning and post academy orientation

Keeping track report of all sales data for entire regions

Vendor management

Entire office and facility management

Nov 2016 – May 2017 Admin Assistant at Deloitte

Managing emails and diaries, organising candidate and client meetings, and arranging domestic and international travel and visa

Providing administrative support to the leader’s and team

Working autonomously and managing highly confidential information

Organization of events and seminars

Assisting with resource mapping, planning and managing leave schedules

Processing and management of expense for both leaders and vendor

Assisting with other ad-hoc administrative and project requirements as needed

Mar 2016 – Oct 2016 NCML Finance as Admin Assistant

Managing the day-to-day operations of the office

Organizing and maintaining files and records

Planning and scheduling meetings and appointments

Managing projects and conducting secondary research

Preparing and editing correspondence, reports, and presentations

Making travel and guest arrangements

Act as the point of contact between the executives and internal/external clients

Undertake the tasks of receiving calls, take messages and routing correspondence

Handled all customer and vendor requests and queries

Make travel arrangements for leader and entire managing department

Monitor office supplies and research advantageous deals or suppliers

Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters

Oct 2011 – Mar 2016 EXL Pt. Ltd. Gurgaon

Working for a multinational utility company for their customer service department and assisting the Senior Vice President in administrative and operational activities

Coordinates all events and client visits to India( Ticket /visa/cab/stay/meetings)

Coordination of calendar, preparing reports, managing appointments, coordinate meetings, transcribing minutes of meeting, interacting with clients, train new staff

Act as focal point for the client service teams and as a contact for clients, through the use of strong co-ordination and management, in order to maximize efficiency of the team and enhance service provided

Responsible for distribution of agenda, reproduction and distribution of documents or informational materials and/or other pre-meeting initiatives with attendees of documents or informational materials and/or other pre-meeting initiatives with attendees

Run various reports such as weekly utilization forecast and assisting with other ad hoc analysis and management reporting

Aug 2006 Sep 2007 GENPACT as PROCESS ASSOCIATE

ACADEMIC QUALIFICATION

Completed Graduation – BCA from Bikaner University in 2005 with 65%

Higher Secondary in 2002 with 61%

Secondary in 2000 with 56%

STRENGTHS

Marketing/business development aptitude

Entrepreneurial spirit with a strong work ethic

Time management skills and the demonstrated ability to meet deadlines

Excellent interpersonal skills and high level of integrity

TECHNICAL SKILLS

Applications: Windows, MS-Office, open office, Internet

PERSONAL STRENGTH

Honesty, Dedication, Smart Working, Ability to work in Team

PERSONAL PROFILE

Date of Birth : 01/02/1986

Gender : Female

Marital status : Married

Hobbies : Travelling, Dancing

References : Available on request

Declaration: I hereby declare that the above information is true to my knowledge & belief.

Name: Arika Arora

Place: Gurgaon

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