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Executive Assistant Manager

Carrollton, Texas, United States
November 25, 2018

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**** ***** ***** ****, **********, TX 75007

H: 972-***-**** C: 214-***-**** F: 972-***-****


I am an executive assistant and administrative professional who has worked in the executive areas of legal, communications, program management, IT, finance and banking, with C-level executive assistant experience. My corporate communications background at the executive level has attributed to exceptional writing, verbal, listening and receptive skills that enable me to learn quickly and respond effectively. I work well in a team environment or independently and bring impressive people skills with professional demeanor. I have acquired solid special event experience, including orientation, education, and community relations and have created and successfully managed and supported objective-oriented enterprise level events and meetings at or below projected budget. Adding to this my more than 12 years of legal experience, my strengths include:

Superior executive support, coordinating & multi-tasking

Word, PowerPoint, Excel, Outlook & Visio

SharePoint, Oracle PeopleSoft, Communicator & SAP

Scheduling, logistics, organization and event planning

Excellent communication and professionalism


•Managed day-to-day activities, progress, education and placement and review process of 27 – 93 college interns and managed regional corporate communications, increasing morale and participation in regional program by 70% within five years.

•Facilitated rapid enterprise-wide communication by leading the coordination, logistics and production of 18 town hall meetings in 12 cities and 3 countries (included extensive travel planning, scheduling and managing senior level day to day activities, updating presentations and providing support and logistics)

•Managed and facilitated the logistics for quarterly Board of Directors meetings, including communication, transportation, accommodations, location, set-up & break down, and travel.


Flowserve, Corporation 8/2016 – 8/2018

Executive Administrator to SVP, Chief Legal Officer and Chief Compliance Officer

Coordinating the quarterly Board of Director’s meeting and working with the Board of Directors as their needs require, including expenses, housing and transportation, managing the calendar and appointment management needs of the CLO using Outlook, making US and international travel arrangements, preparing and coordinating meetings and special events, distribution of legal documents internally and to outside counsel, expense report preparation in Oracle, organizing department wide meetings and events, working with direct reports, ordering supplies as needed, setting up meetings with senior leadership, presentation preparation, and various tasks as required.

Frontier Communications, (Contracted thru Rose International), Richardson, TX 3/2015 – 8/2016

Executive Assistant to SVP of Integration Management (former CIO)

Calendar and appointment management using Outlook, drafting, filing, travel arrangements, on-boarding and assisting with temporary living for direct reports, report preparation, form creation and special projects within the integration management office, ordering supplies, preparing and updating org charts, and other executive assistant management tasks as requested. (One year contract)

Nationstar Mortgage (Mr. Cooper), (Contracted thru Aerotek), Lewisville, TX 3/2014 – 10/2014

Executive Assistant to CFO & CRO

Calendar and appointment management using Outlook and Lotus Notes, travel and expenses, drafting, filing, meeting planning, assisting in reporting, report preparation, form creation and special projects within the finance area, organizational chart preparation and other executive assistant management tasks as requested. (Six-month contract + 1 month with CRO)

QBE, Inc. (Contracted thru Rose International), Irving, TX 9/2013 – 2/2014

Executive Assistant to President & CFO

Calendar and appointment management using Outlook and Lotus Notes, travel & expenses, board meeting management, preparing reports, organizing corporate records, data management, ordering supplies, drafting documents and e-mail, scheduling, and executive assistant management tasks within the executive/legal areas of the company. (Five-month contract)

med fusion, Inc. (Contracted thru Cornerstone Staffing), Lewisville, TX 12/2012 – 5/2013

Executive Assistant to CEO, Executive Staff and Scientific Group Doctors

Prepared reports, drafted minutes, ordered supplies, scheduling meetings and event preparation, and other aspects of executive assistant tasks in the executive and laboratory sectors. (Six-month contract)

JC Penney Corporation (Contracted thru Spherion Staffing), Dallas, Texas 7/2010 – 10/2011

Project Administrator – Digital Platform – IT Department

Supported executives and IT professionals in updating and bringing digital platform on line through project administrative organization. Duties included contractor on-boarding in US and India and managing heavy meeting and training scheduling. This position relied heavily on MS Outlook and other Microsoft software tools as well as maintaining and uploading on SharePoint. (Indefinite contract position)

Bank of America (MBNA prior to acquisition in 2005), Dallas, Texas 1/1994 – 12/2008

Communications Manager / AVP – Corporate Communications (Executive Administration)

Supported senior executives as part of a nationwide team to implement large corporate events and meetings supporting senior executive officers, including C-level officers, -- working with vendors, maintaining and establishing budgets, facilitating meetings and events and flawless executive assistant support. Worked in a team and independently meeting the project needs. Also, prepared articles and reports for online publication. (2005 - 2008)

-- Program Manager / Communications Coordinator / Officer – (Executive Administration)

Responsibilities for Program Manager included supporting Executive VP on all phases of managing and administrating community relations and an intern, mentoring and scholarship program, including internal and external program communications while supporting executive management initiatives. Responsibilities for -- -- -- Community Coordinator included supporting SVP providing technology research and writing; region-wide internal communications, interviewing, writing and editing articles for internet publications (1997 - 2005)

Senior Executive Assistant – (Regional Marketing)

Responsibilities included supporting Regional Executive Vice President, heavy travel management and scheduling, organizing and implementing monthly support staff meetings and reports, timesheet management, use of Microsoft Word, Excel and PowerPoint, assisting and preparation at marketing and community relations events and providing administrative support. (1994 - 1997)


Flowserve Corporation, Irving, TX (2 years)

Executive Assistant to Chief Legal Office & Chief Compliance Officer

Emergency Networks, Dallas Texas (1 year)

Paralegal – Reported to the General Counsel and Corporate Secretary

Gardere & Wynne Law Firm, Dallas, Texas (3 years)

Paralegal - Supported litigation partner with high profile clients handling large civil construction litigation

Gemcraft Homes, Inc., Dallas & Houston, Texas (6 years)

Paralegal / City Legal Coordinator & Executive Assistant-- Reported to COO and General Counsel as Managing Paralegal.


University of Phoenix – Business Management

Texas Paralegal College – Paralegal Certification


•Technology: Oracle, Microsoft Office 2010 & 2013, (Word, Excel, Outlook, PowerPoint, Access) Windows, Adobe Acrobat, SAP, Concur, Communicator, Internet Explorer, SharePoint, Visio, Lotus Notes and other proprietary and non-proprietary software.

•Affiliations: Texas Notary Public, International Association of Administrative Professionals

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