Administrative Assistant

Skilled and dedicated assistant with over 20 +years of experience managing business relations and special projects. Diplomatic and tactful with professionals and non-professionals at all levels. Accustomed to handling sensitive and confidential records. Flexible and versatile – able to maintain a sense of humor under pressure. Poised and competent with strong analytical skills. Team-player, very dependable and work well independently as well as collaborating in a team environment. Develop and maintain administrative processes that reduce redundancy, improve accuracy and efficiency, to achieve organizational objectives.

PROFESSIONAL EXPERIENCE

FARM BOY 2012 INC. January 2014 – November 2018

Receptionist/Administrative Assistant

Answer the main telephone line, respond to public enquiries and redirect or follow-up messages as required

Provided administrative and clerical support (mailing, scanning, faxing, coping & filing)

Assist in the preparation of regularly scheduled reports

Coordinate meeting room reservations and assist with meeting preparations as requested

Receive, sort, open, date-stamp and distribute incoming mail

Prepare and distribute email, correspondence memos, letters, faxes and forms and maintain contact lists

Coordinating between professionals and departments

Purchased and maintained office supply inventories and being careful to adhere to budgeting practices

Coordinate the repairs and maintenance of office equipment

Update and maintain office policies and procedures

Responding to supply requests from various stores, filling and distributing in a timely matter and provide monthly summary report to Finance

Provide Administrative support to Senior Management when requested

B & A CANADA BANK (CONTRACT) April 2012 - 2013

Executive Administrative Assistant

Provide high-level support to the CEO and CFO.

Manage invoicing and billing processes.

Organize details for special events, travel arrangements, corporate agendas and itineraries.

Prepare letters, presentations and other correspondence.

Prepare and manage expense reports.

Check deadlines on incoming requests and put preliminary work into play.

Arrange and schedule a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed for meetings.

WORKING ON CONTRACT/TEMPORARY ASSIGNMENTS February 2011 - 2012

Office Team/Excel HR – Administrative Assistant

Worked in various positions as a senior administrative assistant on different assignments within different companies.

Assumed receptionist duties, greet the public and refer them to appropriate staff members, answer phones, route calls and take messages.

Remain versatile and flexible while adapting to change on a regular basis.

Assist staff with all administrative duties as requested.

CHILDREN’S AID SOCIETY OF OTTAWA (CONTRACT) August 2008 – January 2011

Administrative Assistant – Finance Dept.

Recruited to establish a Registered Education Savings Plan (RESPs) program for all children in care of the Society. I was assigned to prepare all the children that qualified and to start the process in a proficient and timely manner.

Created spread sheets for control and tracking.

Prepare documents and create templates.

Obtained/ordered birth certificates.

Prepared legal documents needed to proceed to the next step of applying for Social Insurance Cards.

Maintain accurate daily accounting of fees and deposits/withdrawals.

Maintain confidentially with sensitive information and personal matters.

Maintain policies and procedures.

Update and maintain mailing lists, produce mailing labels and reports as requested.

Preform any other clerical requests when needed.

ADDITIONAL SKILLS

Extremely confident in Microsoft Office Word, Excel, PowerPoint & Outlook

Web and tech savvy, require little or no training

Time Management Course

Personal Interests

I enjoy spending time with my family and 2 dogs. Some of my other interests are: camping, hiking and all different kinds of crafts. I also have a great passion for animals.

References

Available upon your request.