TARA L. ANDERSEN
San Francisco Bay Area
www.linkedin.com/in/tara-andersen78
ac7s84@r.postjobfree.com
OBJECTIVE:
Desire to pursue an administrative position within a well-established organization which offers room to grow based on my experience, skills and accomplishments.
QUALIFICATIONS:
• Over fifteen years of successful business experience in administrative support, reception, and customer service positions for the cryogenics, law, software, shipping, pharmaceutical, medical equipment, and telecommunications industries
• Areas of expertise include administrative support emphasizing expense report generation, event/meeting/travel coordination, correspondence, inventory control, reception, facilities maintenance, accounts payable/receivable, mail distribution, and shipping
• Proven ability to prioritize tasks and meet project deadlines as scheduled
• Strong analytical and problem solving skills with the ability to provide effective solutions
• Extremely well organized and detail oriented
• Superior customer service skills with ability to represent company in a professional manner
• Interact well with diverse groups including senior managers, clients, vendors, and staff
• Able to learn and adapt new concepts quickly and efficiently
• Proficient user of PCs with Microsoft Office, SAP, Micron, Ceridian (time/attendance) and Epicor
EXPERIENCE:
SUMITOMO (SHI) CRYOGENICS of AMERICA, Inc.
Office Manager/Sales Administrative Assistant
Santa Clara, CA 2015-2018
• Maintain inside sales and inventory purchase entries for customer orders, refurbished goods, exchange stock, house repairs, customer site installation and field repairs
• Provide administration support to executive management, record monthly sales and ROW (Return of Warranty) report
• Initiate documentation for export, import and domestic shipments
• Collaborate with domestic, international consumers regarding distribution dates and expediting lead-time
WHITE & CASE, LLP
Administrative Assistant/Receptionist
Palo Alto, CA 2010-2015
• Act as first point of contact for fast-paced, global corporate and IP law firm
• Coordinate special events and meetings for up to 40 partners and attorneys
• Provide administrative assistance in support of the office manager and staff including, scheduling conference rooms, catering, expense reports, invoices, employee time and attendance tracking, continuing education coordination, and directory/floor plan updates
• Manage facilities maintenance requests for a two-story office space
SERENA SOFTWARE
Receptionist/Corporate Administrative Assistant
Redwood City, CA 2006-2009
• Directed incoming visitors and calls to appropriate contacts for global process management Software Company; scheduled conference rooms for meetings
• Processed vendor invoices for approval and payment
• Maintained kitchen inventory levels for corporate office and two satellite locations
• Updated complex front desk sales team reference manual on a weekly basis
• Recorded guest visits and distributed security badges
PANALPINA
Receptionist/Accounting Clerk - Contractor
South San Francisco, CA 2004-2005
• Received visitors and directed calls for international freight-forwarding company
• Assisted office manager with projects such as meeting coordination and catering
• Handled various accounting functions including invoicing and check cutting utilizing SAP
• Reviewed credit and bank references for opening new company accounts
• Accepted and sorted company’s mail and packages for timely distribution
• Dropped cash deposits at bank on a daily basis
SIEMENS
Dispatcher
San Carlos, CA 2002
• Scheduled and processed service calls for telecommunications systems
ABBOTT VASCULAR DEVICES
Receptionist – Contractor
Redwood City, CA 2002
• Received and directed visitors to large medical device company; maintained visitor log
• Sorted and distributed incoming mail/faxes and processed outgoing mail
• Scheduled conference rooms for meetings and events
• Printed out purchase orders
• Maintained reception area office equipment and ordered supplies
• Assisted with administrative support duties including word processing and filing
ROCHE
Administrative Assistant – Contractor
Palo Alto, CA 2001
• Provided support to 32 managers and staff at leading pharmaceutical company
• Directed services such as cafeteria orders, maintenance repair, supplies, and mail
• Coordinated travel arrangements and maintained meeting calendars
• Sorted and distributed incoming mail and shipments
• Monitored and reordered office supplies
EDUCATION:
Sequoia High School, Redwood City, CA
HIGH SCHOOL GRADUATE
REFERENCES:
*Available upon request