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Administrative Assistant Receptionist

Location:
Palo Alto, California, United States
Salary:
22-25/hr MINIMUM
Posted:
November 27, 2018

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Resume:

TARA L. ANDERSEN

San Francisco Bay Area

www.linkedin.com/in/tara-andersen78

ac7s84@r.postjobfree.com

408-***-****

OBJECTIVE:

Desire to pursue an administrative position within a well-established organization which offers room to grow based on my experience, skills and accomplishments.

QUALIFICATIONS:

• Over fifteen years of successful business experience in administrative support, reception, and customer service positions for the cryogenics, law, software, shipping, pharmaceutical, medical equipment, and telecommunications industries

• Areas of expertise include administrative support emphasizing expense report generation, event/meeting/travel coordination, correspondence, inventory control, reception, facilities maintenance, accounts payable/receivable, mail distribution, and shipping

• Proven ability to prioritize tasks and meet project deadlines as scheduled

• Strong analytical and problem solving skills with the ability to provide effective solutions

• Extremely well organized and detail oriented

• Superior customer service skills with ability to represent company in a professional manner

• Interact well with diverse groups including senior managers, clients, vendors, and staff

• Able to learn and adapt new concepts quickly and efficiently

• Proficient user of PCs with Microsoft Office, SAP, Micron, Ceridian (time/attendance) and Epicor

EXPERIENCE:

SUMITOMO (SHI) CRYOGENICS of AMERICA, Inc.

Office Manager/Sales Administrative Assistant

Santa Clara, CA 2015-2018

• Maintain inside sales and inventory purchase entries for customer orders, refurbished goods, exchange stock, house repairs, customer site installation and field repairs

• Provide administration support to executive management, record monthly sales and ROW (Return of Warranty) report

• Initiate documentation for export, import and domestic shipments

• Collaborate with domestic, international consumers regarding distribution dates and expediting lead-time

WHITE & CASE, LLP

Administrative Assistant/Receptionist

Palo Alto, CA 2010-2015

• Act as first point of contact for fast-paced, global corporate and IP law firm

• Coordinate special events and meetings for up to 40 partners and attorneys

• Provide administrative assistance in support of the office manager and staff including, scheduling conference rooms, catering, expense reports, invoices, employee time and attendance tracking, continuing education coordination, and directory/floor plan updates

• Manage facilities maintenance requests for a two-story office space

SERENA SOFTWARE

Receptionist/Corporate Administrative Assistant

Redwood City, CA 2006-2009

• Directed incoming visitors and calls to appropriate contacts for global process management Software Company; scheduled conference rooms for meetings

• Processed vendor invoices for approval and payment

• Maintained kitchen inventory levels for corporate office and two satellite locations

• Updated complex front desk sales team reference manual on a weekly basis

• Recorded guest visits and distributed security badges

PANALPINA

Receptionist/Accounting Clerk - Contractor

South San Francisco, CA 2004-2005

• Received visitors and directed calls for international freight-forwarding company

• Assisted office manager with projects such as meeting coordination and catering

• Handled various accounting functions including invoicing and check cutting utilizing SAP

• Reviewed credit and bank references for opening new company accounts

• Accepted and sorted company’s mail and packages for timely distribution

• Dropped cash deposits at bank on a daily basis

SIEMENS

Dispatcher

San Carlos, CA 2002

• Scheduled and processed service calls for telecommunications systems

ABBOTT VASCULAR DEVICES

Receptionist – Contractor

Redwood City, CA 2002

• Received and directed visitors to large medical device company; maintained visitor log

• Sorted and distributed incoming mail/faxes and processed outgoing mail

• Scheduled conference rooms for meetings and events

• Printed out purchase orders

• Maintained reception area office equipment and ordered supplies

• Assisted with administrative support duties including word processing and filing

ROCHE

Administrative Assistant – Contractor

Palo Alto, CA 2001

• Provided support to 32 managers and staff at leading pharmaceutical company

• Directed services such as cafeteria orders, maintenance repair, supplies, and mail

• Coordinated travel arrangements and maintained meeting calendars

• Sorted and distributed incoming mail and shipments

• Monitored and reordered office supplies

EDUCATION:

Sequoia High School, Redwood City, CA

HIGH SCHOOL GRADUATE

REFERENCES:

*Available upon request



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