Objective
An Administrative Support Professional who has over ten years of experience with proven organizational, communication and computer skills who is looking for a full-time opportunity with a well-established company with a solid foundation and the possibility of advancement.
Highlights of Qualifications
Experienced communication skills; able to write, speak and interact clearly and professionally in English
Strong interpersonal and relationship management skills; with an internal and external customer service focus
Proven time management, organizational and coordination skills; able to prioritize tasks in a fast-paced, interruption-driven environment
Able to identify and prioritize issues requiring attention and provide pertinent information to facilitate decision-making, while effectively delegating
Efficient, thorough, self-disciplined and always demonstrates a high level of productivity
Self-starter; able to work independently, adapt to fluctuating and/or conflicting priorities and seek out assistance as required
Team player; reliable, flexible, solutions-oriented, eager to contribute and strive for a common goal
Polished professional who is tactful and uses discretion in all situations with both internal and external parties
Manages sensitive information with highest degree of confidentiality and integrity
Proficient in Microsoft Office Applications using MS Word, Access, Excel, Outlook, and PowerPoint
Related Skills
Administrative Assistant Skills
Established myself as first point of contact for clients, personnel (in/out of the office), suppliers, manufacturers, vendors, couriers/shipping companies and service providers, etc.; acted as client liaison; promptly responded to inquiries, requests for information, product availability, installation dates, and service calls
Performed assigned administrative and office tasks (e.g. account set up/maintenance, billing, processing payments, bookkeeping, accounts receivable/payable and expense reports); managed logistical arrangements (e.g. boardroom bookings, catering, travel arrangements, car rental and accommodations)
Drafted documents and correspondence, including emails, letters, responses, memorandums, announcement, etc.
Ensured the reception area was tidy and presentable at all times, with all necessary stationery and materials (e.g. pens, business cards, reading material and brochures); ordered office/kitchen supplies and kept an accurate inventory of stock on hand
Maintained a manual and computerized filling and retrieval systems for records/documents, including file correspondence, records, reports, inventory data and manuals
Assisted with the on boarding and off boarding of employees with IT system access, HR forms, business cards, etc.; updated the company organizational chart, team lists (email address, extension and cell phone number) and emergency contact information
Recorded and maintained timesheets for staff, including overtime, sick days, vacation days, personal days and medical leave
Executive Assistant Skills
Supported the CEO/Founder; managed and prioritized business/personal schedules, calendars, contacts and to-do lists to maximize time efficiency; scheduled meetings, appointments, conferences, and events including logistics (e.g. communication, location, meals, equipment, materials, and travel.).
Built a close working relationship with the Chief Operating Officer, the VP of Accounting and the VP of Cash Management and their team members; strategically managed their calendars and day-to-day emails, phone calls, meetings, activities and commitments to facilitate the most efficient use of their time
Worked closely with team members, ensuring scheduling requirements were communicated and executed accordingly; enhanced productivity by flagging high priority items and reducing/eliminating non-essential work by taking appropriate action efficiently; escalated issues for resolution as appropriate
Customer Service Skills
Assessed the client’s needs by asking open-ended questions and providing the appropriate level of service and expertise; resolved client complaints by clarifying the problem, determining the cause, selecting and explaining the best possible solution, and expediting the resolution
Continuously evaluated and identified opportunities to drive process improvements that positively impacted the client’s experience; used my initiative to find creative approaches to make each client’s experience feel personal
Initiated referrals to the appropriate team member to ensure that all of the customer needs were addressed; partnered cross-functionally with all departments to ensure the client’s satisfaction was the top priority
Established and maintained a current database of long-time clients, sales leads, service plan renewal dates, and warranty expiry dates
Maintained a broad knowledge of the many products available for multiple manufacturers; conducted showroom demonstrations for clients, explaining how the products operate, available options and warranty coverage
Learned, referenced and applied product knowledge information obtained from various sources
Employment History
Assorted Temporary Assignments Administrative Assistant/Reception 2014-Present
Wal-Mart Canada Oakville, ON Customer Experience Sales Associate 2017-Present
Toys R Us Canada Oakville, ON Customer Service Specialist 2016-2017
Home Medical Equipment North York, ON Sales/Service Coordinator 2013-2014
Shoppers Home Healthcare Toronto, ON Sales Administrator 2010-2012
Flight Network Oakville, ON Executive Assistant/Office Manager 2008-2009
Smart Centres Vaughan, ON Corporate Executive Assistant 2005-2008
Education
Sheridan College of Applied Arts & Technology – Oakville Campus
Liberal Arts Diploma with High Honours
References Available Upon Request