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Administrative Assistant Data Entry

Newark, New Jersey, United States
November 27, 2018

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(Cell) 862-***-****


Skills: Office Manager, Administrative Assistant 5 plus years of Experiences, HR Core, Brassring, SAP, PeopleSoft, Certified Civic Services Title as Keyboarding Clerk for nine years, System 3000, PowerSchool, Microsoft Programs, Outlook, Lotus Notes, Workday, Account Payable and Receivable, Certified in Medical Billing and Coding, I9 Verifications, Applicant Tracking System, Onboarding, knowledgeable in Payroll Services, Peachtree,


09/17-06/18 Teaneck Community Education Center Teaneck, NJ Program Coordinator

Re-hire all returning staff for the upcoming school year including negotiating hourly rates, scheduling hours, and preparing annual employment contracts.

Recruit candidates and interview for any open positions available.

Ensure all paperwork is accurate and completed in time for the August board motion.

Ensure all programs are properly staffed for the start of the school year.

Schedule and conduct the annual mandatory staff meeting before school starts.

Establish and maintain a relationship with parents of students enrolled in the programs.

Schedule and conduct the annual orientation meeting for parents in early September.

Coordinate with the Director to monitor the program budget throughout the year, taking the budget into account at all times in regards to all staffing and purchasing decisions.

Assist families who may be eligible for assistance with the Office for Children registration process.

Regularly monitor all accounts to make sure parents are following proper procedures and attendance is being recorded.

05/17-09/17 Block Staffing Inc. East Brunswick, NJ

Relationship Manager

Responsible for the on-boarding function of all candidates once a final offer is accepted. Including distribution and coordination to the candidate of all required onboarding documents including, but not limited to, employment paperwork, tax forms and a background check forms.

Monitor and review all returned employment documents for accuracy.

Responsible for appropriate follow-up of each element of background screenings within time frames established.

Follow-up with appropriate departments/vendors/candidates of stages of process and actions needed.

Preparation and tracking of all new hire paperwork including summary form, electronic file, and all required documents, including verification of initial compliance testing and required acknowledgment forms

Recruiting / Sourcing in large volumes for temporary position within Slumberger the worlds largest oiled Services Company in Texas.

Data entry of employee/contractor personnel data into the HR/Payroll system for changes and terminations.

Ongoing maintenance of employee/contractor electronic HR files.

Monitoring of all ongoing driver records and annual DMV screening. Notification of driver records as appropriate.

Conducts audits of data entry, documents and files.

Assists with special projects.

Other duties as assigned.

09/14 - 02/15 Newark Public Schools Newark, NJ

Community Engagement Specialist 12 Months Newark Leadership Academy

Forge new relationships and foster a culture of collaboration with community partners.

Serve as the Office’s ambassador at community relations events/activities.

Partner with NPS staff to cultivate relationships with parents, caregivers, and other stakeholders.

Facilitate meetings, workshops, and conversations with parents and community Partners

Creating an all-girl empowerment group call Misrepresentation

Outstanding project management practices, including the ability to coordinate multiple projects simultaneously, plan events, and facilitate meetings.

Excellent problem-solving abilities, including the ability to identify challenges and actively work to find solutions.

Trustworthiness and discretion in handling sensitive matters.

Exceptional organizational skills and attention to detail.

Strong interpersonal skills and the ability to build effective working relationships with school leaders, teachers, colleagues and other partners.

Strong written and oral communication skills.

07/13 - 09/14 Newark Public Schools

Fixed Assets Keyboarding Clerk I

Create and monitor a system of controls, procedures, and forms for the

Recordation of fixed assets.

Recommend to management any updates to accounting policies related to fixed assets.

Assign tag numbers to fixed assets.

Record fixed asset acquisitions and dispositions in the accounting system.

Track the compilation of project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.

Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.

Calculate depreciation for all fixed assets.

08/08 – 07/13 Newark Public Schools

Principal Keyboarding Clerk II

Under the supervision of the Principals, to types and also performs routine clerical duties as well as repetitive clerical work of varied responsibilities required.

Checks and compares the finished copy of the draft letter as well as all corresponds as asked to perform by an administrator.

Composes and types confidential correspondence of a legal nature regarding student as well employees.

Addresses, stamps, and mails department correspondence to appropriate departments as well as agencies.

To provide information according to department regulations in person and by telephone as requested.

Answers the telephone and takes messages accurately for staff as well as students.

Maintains mailing lists for vendors, parents as well department heads.

Assists in locating and compiling data for reports on a monthly basis for central office as well as NJ Department of Education.

12/06 - 08/08 The Kintock Group, Columbus House Newark, NJ

Administrative Assistant/Medical Liaison/Resident Supervisor

Assist the Director of Columbus House with this special population (MICA patients).

Correspond with the Department of Correction on a semi-daily basis.

Collect house dues and court-mandated fines from residents.

Distribute state pay to the male and female population.

Assist the Administrative Medication Assistant in filling medication

as needed or ordered by Clinicians.

Collaborate with agencies such as the New Jersey Department of Corrections,

University Medical and Dental of New Jersey, University Correctional Health Care,

and New Jersey State Parole

02/06 - 08/06 Correctional Medical Service (within Northern State Prison) Newark, NJ

Administrative Assistant

Receive notes and route correspondence to the Administrator and other personnel

within and outside the healthcare unit as appropriate.

Prepare and sent out-going correspondence as directed.

Prepare payroll for exempt, non-exempt, and contracted employees as appropriate.

Prepare clinical and operational reports for the Administrator and Medical Director.

Record and transcribed committee and other meeting minutes and prepare action item lists.

Compile projects and reports from other healthcare staff as assigned by the Administrator.

Make domestic and international travel arrangements for directors and staff to travel to regional

office or training sites.


Aug. 2010-In Progress DeVry University Online

Major: Business Management

Minor: Human Resources

References Furnished Upon Request

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