KERRINA BEATTIE
*** ********** **** *********, *******, AB T2Y 4W4
Cell: 403-***-**** – ac7s24@r.postjobfree.com
PROFESSIONAL SUMMARY
A highly equipped administrative professional with over 18 years of progressive experience in corporate office management. Well versed in performing a variety of administrative and management duties which require a range of knowledge and skills of organizational procedures and policies; directing and resolving financial and administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of financial and administrative documents. A committed team player with strong organizational and interpersonal skills, who relishes challenge and thrives in a fluid, changing environment.
SUMMARY OF QUALIFICATIONS
Comprehensive knowledge of office, operations and accounting principles and procedures including,
Account Receivable
Accounts Payable
Accrued Liabilities Reconciliation
Business Operations
Software Proficiency in all Windows Operating Systems, Microsoft Word, Excel, and PowerPoint
Highly competent in internet research
Effective at gathering and analyzing statistical data and generating reports
Strong ability to communicate effectively, both orally and in writing
Telephone skills
Excellent ability to make financial and administrative/procedural decisions and solve problems
Motivated with excellent time management skills as well as multi-tasking capabilities
PROFESSIONAL EXPERIENCE
09/2011 to Current Office Manager/Executive Administration
SynOil Fluids Inc. - Calgary, Alberta
Overseeing general office operations
Management of over 100 employees
Liaise with CEO and shareholders
Ensure security, integrity and confidentiality of data
Responsible for reduced overhead by taking on more responsibility with creative and administrative projects
Organize events and travel/hotels for employees and executives
Answering inquiries and address, resolve or escalated issues to management personnel to ensure client and employee satisfaction
Monitoring of premise security, screen visitors, update logs and issue passes
Manage all cell phone purchasing and plans for the company
Coordinate with IT department on all office equipment
Assist in the onboarding process for new hires, including phones, email setup, computers, etc.
Manage relationships with vendors, service providers and landlord
Plan and execute all aspects of office headquarter move
Create Job Fluid Movement Packages for the Operations Department
Inputting of invoices for the finance department in to ADP and Cortex
Management of the company trucks, licensing, mileage reporting and Element Fleet gas cards
Coordinate with Health and Safety Manager over head office and field procedures, updating SOP’s and MSDS’s when needed
04/2011 to 09/2011 Receptionist
SynOil Fluids Inc. – Sylvan Lake, Alberta
Greeted customers and visitors in-person and via telephone calls
Oversee inventory activities, including materials monitoring, ordering or requisition, and supply stocking or re-stocking
Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure client satisfaction
Monitored and screened visitors to verify accessibility to inter-office personnel
Kept reception area clean and neat to give visitors a positive impression of the company
Sorted, received, and distributed mail correspondence between departments and personnel, including parcel packaging, preparation, and efficient shipping
Prepared packages for shipment, pickup or courier delivery to customers
Drafted biweekly truck/log sheets for employees
Provided clerical support to company employees, including copying, faxing and file management
Organized the monthly Health and Safety meetings and recording the minuets for head office
06/2009 to 02/2011 Casual Administration Assistant
London District Catholic School Board – London, Ontario
Provided secretarial and clerical duties such as – typing, filing, and photocopying, faxing, and taking messages
Provided reception duties by receiving all in-coming telephone calls, in-person visits and directing calls appropriately, and being aware of all employee whereabouts and requested information when an employee is not available
Maintain filing system and ensure the security of confidentiality of client files and information
Distribution of all incoming mail, opening, date-stamping, and directing appropriately
Provided accurate and efficient typing services for employees – material, letters, reports, progress notes, discharge summaries, etc.
EDUCATION
HCC Computer Training Center, Spruce Grove, Alberta
Accredited computer program for the upgrading of computer skills including, Microcomputer Environments, Windows, Access and a variety of other applications.
Blackburn Technical College, Blackburn, England
Completed comprehensive secretarial program. Studies concentrated on all aspects of administrative duties including clerical work, calendar management, typing, dictation and phone etiquette skills.
Witton Park High School, Blackburn, England
Completed High School with five A levels.
References available upon request