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Experienced Executive Administrative Assistant

Location:
Lawrenceville, Georgia, 30044, United States
Posted:
November 23, 2018

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Resume:

DAVIDA I MCMILLAN

EXECUTIVE ADMINISTRATIVE ASSISTANT Greater Atlanta Area

917-***-**** ac7rzr@r.postjobfree.com linkedin.com/in/davida i mcmillan PROFILE

An experienced Executive Assistant with a proven track record of high level senior administrative support. What sets me apart from other administrative support specialists, is my ability to effectively partner with internal departments. I take initiative to develop an understanding of the entire organization in order to become an effective entry point and problem solver. By providing comprehensive support services, I ensure a professional, responsive, and effective experience with the company as a whole. This gives me the ability to anticipate my CXO’s needs and devise a contingency plan for every possible outcome. Successful at managing schedules in accordance with C level demands and priorities with minimal direction. Skills include proactively managing executive calendars and meetings with internal and external parties while effectively managing travel schedules and itineraries.

Able to collect and compile information and present it in professional form for high level meetings. Throughout my career, I’ve been called upon to draft and design professional presentations, as well as correspondence and memos for management, governance bodies and others.

Experience and skills also encompass the following:

Served as a liaison with IT resources, internal and outsourced, on all technology related issues.

Creation and management of project plans as well as work flow processes, which improve efficiency and ensuring successful execution.

Excellent and effective communication skills required in working with guests, vendors, and coworkers while remaining calm and courteous under pressure.

Knowledge of computer operations including all MS Office applications, proprietary software systems, and Internet research.

Effective management of travel scheduling, itineraries, and expense report reconciliation. EXPERTISE

■ Executive Administrative Assistance

■ Executive Office Administration

■ Executive Support

■ Administrative Management

■ Administrative Organization

■ Meeting Planning

■ Event Planning & Management

■ Conference Support

■ Human Resources

■ Project & Program Management

EXPERIENCE

RICOH USA Atlanta, GA

Senior Administrative Assistant, Account Management (8/2017 to 8/2018) Primary support for DigitasLBi, Managing Director and SVP, Group Director; coordinating and managing events, overseeing calendar management, travel & expense reconciliation, and office administration.

Managed day to day operations with a focus on efficiency and time management

Responsible for intra office communications, streamlining administrative procedures, and inventory control.

Managed events, catering, meeting schedules and logistics.

Managed travel & itineraries for MD and SVP via Amex Global

Creation an submission of expense reports for MD/SVP/VPs via Concur

Process agency wide Delta team flights via barter tickets and management inventory NATIONAL MINORITY SUPPLIER DEVELOPMENT COUNCIL New York, NY Admin to Vice President of Field Operations (2011 to 2/2017): Provided comprehensive support services to VP, Field Operations, which involved crafting written correspondence, distributing incoming calls, reports (Excel & Word), and prioritizing phone messages.

■ Oversaw and tracked executive contacts, VIP relations and correspondence, maintaining database entries and contact information.

■ Scheduled VP’s travel using identified travel partners; creating constant travel itinerary portfolios.

■ Partnered with internal departments to organize and distribute communications, manage registration and logistics for quarterly meetings, affiliate staff training sessions, and annual conference.

■ Served as liaison for Field Operations Department and office related issues.

■ Worked closely with IT resources, internal and outsourced, on all department technology related projects and issues.

NATIONAL URBAN LEAGUE New York, NY

Assistant to SVP & Chief Talent Officer, Human Resources (2008 to 2011): Orchestrated HR departmental meetings, supported benefits program, HRIS activities, and HR related social entrepreneurship programs. Prepared contracts, requisitions for payment of bills, and expense reports.

■ Managed and maintained complex department filing system while ensuring confidentiality and completeness of personnel records and HR files.

■ Coordinated data to develop formats for department records.

■ Organized all travel, meetings and conference arrangements for entire HR team.

■ Collaborated with Event Ready consultants to enhance Career Fair and Exhibitor database to effectively reconcile Exhibitor purchases, registrations, invoices, as well as interactive exhibitor floor plan. ADECCO New York, NY

Various Temporary Assignments as an Executive/Administrative Assistant (2005 to 2008): Filled multiple temporary assignments in administrative support capacity for major corporations, overseeing calendar management, travel & expense reconciliation, and office administration. Administrative roles included:

■ National Urban League – Administrative Assistant for SVP of Human Resources

■ Credit Suisse Foundation – Administrative Support Specialist

■ MetLife – Administrative Support for VP of International Finance

■ Pfizer Safety and Risk Management – Administrative Support for PI and USH Teams

■ Reuters Marketing and Media Department – Direct support to EVP and SVP

■ AccentHealth – Sales /Marketing division – Executive Assistant to SVP and VP WESTAFF Freeport, NY

Temporary Executive Assistant (2004 to 2005): Provided administrative support for Rohm & Haas PFT Divisional Director and Project Manager. Edited and distributed product literature as well as handled global distribution of product price lists. NEWTEL COMMUNICATIONS INC. New York, NY

Executive Assistant to Chief Operation Officer (2002 to 2004): Supported the executive team by composing, editing and distributing Telecom proposals, job quotes and correspondence. Responsibilities also included coordination and facilitation for both operations and engineering. I also maintained the executive calendar and made travel arrangements. EDUCATION

ALLEN SCHWARTZ INSTITUTE OF ALLIED HEALTH & BUSINESS Xinxon Technology School Baldwin Senior High School COMPUTERS

Office 365, Calendar, Concur, Outlook, WebEx, Customer Relationship Management (CRM) software, MS Office Suite: Outlook, Word, Excel, PowerPoint, Groupwise, PeopleSoft, Skype, SAP, Amex Global, E+ procurement, Eagle, IMPAC.



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