Office Administrator with 7 years’ experience in payroll, 9 years’ experience Office Manager, and 15 years’ experience as Administrative Assistant.
-Excellent oral and written communication and interpersonal skills.
-Ability to manage data securely and confidentially.
-Ability to prioritize, manage time and resources effectively and adapt to rapidly changing priority required deadlines.
-Expense processing (SAP and Concur)
-Payroll processing (ADP and Paychex)
-Experience with Vendor management
KForce – Administrative Assistant June 2018 – present
-Assist IT department, process IT employee expenses, back up email, and other projects as required.
GEA Mechanical Equipment US, Inc. February 1994 – March 2017
-Payroll processing for 300 employees in 23 states.
-Implemented checks and balances for payroll and 401k, saving company 50k.
-Discovered state payroll tax registration errors, saving company from multiple fines.
-Manage Time & Attendance and payroll process to ensure accuracy and timely processing of employees in accordance with company policy and federal and state regulations.
-Maintain documentation, provide reporting as required.
-Responsible for providing payroll data as required to internal and external auditors.
-Assist with employee training throughout the company for payroll, and self-service systems.
-Maintain employee data on 5 systems for payroll, insurance, FSA, 401k and expenses.
-Work closely with Human Resources regarding payroll, benefits, on boarding, HR ad hoc reporting and HR audits.
-Monitor the facility to ensure that it remains safe, secure and well maintained.
-Maintain petty cash account.
-Process machine parts orders, utilizing SAP.
-Assistant to 3 Salesman, 2 Engineers, and 5 Service Technicians’.
-Process expense reports for 150 employees
-Set up meeting rooms
-Select vendors for office cleaning, trash removal, office equipment repairs.
-Liaison with property management and GEA management to negotiate office lease.
-Approve invoices for branch office.
-Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
-Create, maintain and enter information into databases.
-Operate office equipment, such as fax machines, copiers, postage equipment, computer servers and phone systems.
-Arrange for repairs when equipment malfunctions.
-Schedule and confirm appointments for sales, engineering, managers and clients.
-Acquire, distribute office supplies.
-Make travel arrangements.
-Process incoming / outgoing mail and UPS.
Southern Nevada Vocational Technical Center, Las Vegas, NV