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Administrative Assistant Office

Conroe, TX
November 22, 2018

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Zoe Dodd

**** ******* ******** **. ******, TX ***04 936-***-****


Office Administrator with 7 years’ experience in payroll, 9 years’ experience Office Manager, and 15 years’ experience as Administrative Assistant.


-Microsoft Office

-Data Entry

-Excellent oral and written communication and interpersonal skills.

-Ability to manage data securely and confidentially.

-Ability to prioritize, manage time and resources effectively and adapt to rapidly changing priority required deadlines.

-Expense processing (SAP and Concur)

-Payroll processing (ADP and Paychex)

-Experience with Vendor management


KForce – Administrative Assistant June 2018 – present

-Assist IT department, process IT employee expenses, back up email, and other projects as required.

GEA Mechanical Equipment US, Inc. February 1994 – March 2017

Office Administrator

-Payroll processing for 300 employees in 23 states.

-Implemented checks and balances for payroll and 401k, saving company 50k.

-Discovered state payroll tax registration errors, saving company from multiple fines.

-Manage Time & Attendance and payroll process to ensure accuracy and timely processing of employees in accordance with company policy and federal and state regulations.

-Maintain documentation, provide reporting as required.

-Responsible for providing payroll data as required to internal and external auditors.

-Assist with employee training throughout the company for payroll, and self-service systems.

-Maintain employee data on 5 systems for payroll, insurance, FSA, 401k and expenses.

-Work closely with Human Resources regarding payroll, benefits, on boarding, HR ad hoc reporting and HR audits.

Office Manager

-Monitor the facility to ensure that it remains safe, secure and well maintained.

-Maintain petty cash account.

-Process machine parts orders, utilizing SAP.

-Assistant to 3 Salesman, 2 Engineers, and 5 Service Technicians’.

-Process expense reports for 150 employees

-Set up meeting rooms

-Select vendors for office cleaning, trash removal, office equipment repairs.

-Liaison with property management and GEA management to negotiate office lease.

-Approve invoices for branch office.

Administrative Assistant

-Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

-Create, maintain and enter information into databases.

-Operate office equipment, such as fax machines, copiers, postage equipment, computer servers and phone systems.

-Arrange for repairs when equipment malfunctions.

-Schedule and confirm appointments for sales, engineering, managers and clients.

-Acquire, distribute office supplies.

-Make travel arrangements.

-Process incoming / outgoing mail and UPS.


Southern Nevada Vocational Technical Center, Las Vegas, NV


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