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Office Manager/Legal Secretary

Kailua, Hawaii, 96734, United States
November 19, 2018

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*** ******** *****, *******, ******, HI 96734 917-***-****


Microsoft Word, Excel, PowerPoint, Outlook

Adobe Acrobat

Expense Reports

Coordinating travel, corporate meetings and events


Office management

Webex administration

Scheduling court appearances; preliminary conferences, compliance conferences, trials, status conferences, depositions, independent medical examinations and discovery & inspection of premises.

Facilities management

Budget preparation and management

Staff development & training

Spreadsheet & database creation

Medical records management

Inventory management

Calendar and scheduling

Word processing and data entry

Legal terminology


Shafer Glazer, LLP – New York, NY

Office Manager January 2017 – present

Administrative Assistant March 2016 –January 2017

Established business relations with vendors and shipping companies.

Answered multi line phone system and ordered office supplies to ensure adequate stock.

Provided employees with guidance in handling difficult or complex problems or in resolving escalated complaints.

Responsible organizing all company functions, meetings, attorneys’ calendars and events including booking conference rooms and arranged travel.

Handled regular outgoing mail and small shipments using USPS, UPS and FEDEX.

Assisted and supported lawyers, administrative assistants and other staff counsel in all aspects of litigation management, including document preparation, trial preparation and support.

Obtained medical records from various medical providers.

Tobi Jo Creative, LLC – New York, NY

Operations Manager/Project Manager (Freelance) August 2015 – September 2016

Reviewed and approved each week's time sheets for employees

Prepared and followed budgets for internal operations & client projects

Identified job openings and recruits for the company

Hosted meetings on Webex with team members and clients

Developed and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project

Created and deployed meeting notes for team members and clients

Sullivan – New York, NY

Senior Coordinator January 2015 – June 2015

Managed relationships with travel agencies and ensured that travel policy was adhered to

Acted as a liaison with external vendors such as building management, maintenance contractors, printing vendors, telephone equipment providers and utility companies to guarantee smooth business operations

Responsible for maintaining employee attendance records and company vacation calendars

Partnered with the Director of People to onboard new employees – set up desks, equipment, office supplies, computers and voicemail

Coordinated with the firm’s IT vendor to assist in the setup of onsite equipment and facilitated their support

Laundry Service – New York, NY

JR HR/Admin (Freelance) October 2014 – December 2014

Worked with the Finance Manager to create internal budget scopes to ensure that operations stayed within budget for all national offices

Developed and maintained relationships with company vendors who provided a broad range of products and services to the firm

Assisted with photo/production shoots for clients

Utilized Microsoft Office programs to create memos, letters, spreadsheets and PowerPoint presentations

Responsible for maintaining the firm’s inventory of office supplies, replenishing them as required

Huge – Brooklyn, NY

Office Coordinator September 2011 – October 2014

Assisted in creating office policies and procedures and effectively communicated policy changes to staff

Facilitated new hire on-boarding, including welcoming new employees into the company and ensuring a smooth transition into the agency

Managed multiple office projects involving teams of up to 100 people

Created internal budget scopes to insure operations stayed within budget

Content Entry Resource October 2010 – August 2011

Developed content entry templates to reflect the requisite tags and/or metadata elements required to power the CMS


DALE CARNEGIE COURSE, New York, NY April 2014 – June 2014

Effective Communications and Human Relations/Skills for Success


Master of Arts in Graphic Communications Management & Technology


Bachelor of Arts in Media Arts,

Minor in Creative Writing

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