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Executive Assistant Administrative

Location:
Brampton, Ontario, Canada
Posted:
November 19, 2018

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Resume:

MITOS CABALLES

ac7qoe@r.postjobfree.com

416-***-****

OBJECTIVE

To provide esteemed quality service and professionalism as a specialized Executive / Administrative Assistant.

SKILLS

Detail oriented team player focusing on providing extensive high level administrative support to divisional heads

Over 25 years progressive experience as Executive Assistant to high level leadership team members, and collaborating with global partners

An effective team player with a passion to uphold team cohesiveness through clear communication and employee engagement

Can fluently communicate in English, Spanish and Filipino

EXPERIENCE

GlaxoSmithKline (GSK)

December 1999 – July 2018

Executive Assistant to Finance VP, Business Development VP, Marketing VP, Communications & Linguistics Director, and on occasion supporting President

Managed hectic calendars, setup travel & accommodation plans for Leadership Team and Global Executives visits

Ensured accuracy & timeliness when processing weekly expense reports, and monthly Pension wire transfers

Strict adherence to corporate standards & policies, and budget goals

Coordinator for new hires and leavers, ensuring all coordinates / systems are ready for start day, and all equipment are returned prior to day of departure

Setup and management of Purchase Orders and invoices as necessary

Managing internal communication deployed onto intranet site, email company wide distribution, creation and management of share point sites

Previous project management experience (2 years) as Customer On-site Support Leader, supervising 15 team members

Personal Assistant To Secretary General (Head Of ICLEI – Int’l Council for Local Environmental Initiatives)

January – December 1999

ICLEI is an international association of local governments in Asia, South America, Europe, Africa and North America that have made a commitment to sustainable development.

Successfully organized meetings involving global key players and government delegates (including their individual travel and hotel accommodations, obtaining security approval and badges, and processed their expenses) – one particular meeting held at the United Nations in New York.

Event Planner / City of Toronto, Facilities Management Division

1992 - 1999

Liaised with government offices and non-profit organizations in the planning and launching of large scale events, including filming and city-wide events (i.e. Robocop; Taste of Danforth; Toronto Jazz Festival, First Night Toronto (aka New Years Eve celebration).

Admin Assistant / City of Toronto, Clerk’s Department

1990 - 1992

Prepared documents for submission to the Mayor of Toronto (Alan Tonks) and coordinated with multiple governed organizations and Committees in planning meetings with City Councillors and Mayors within the Greater Toronto Area.

Legal Secretary / Gowling, Strathy & Henderson

1988 - 1990

Immigration Officer / Canadian Embassy (Philippines)

1984 - 1988

EDUCATION

DEGREE / DATE EARNED

Completed degree in Bachelor of Science in Commerce, majored in Business Management at the

College of the Holy Spirit, Manila, Philippines

1975 - 1979

VOLUNTEER EXPERIENCE OR LEADERSHIP

Volunteered as Senior’s Companion for 2 years at the Victorian Order of Nurses

Community event planning & participation as a church member at Greenhills Christian Fellowship

Community event planning & participation as a member of the Federation of Filipino Canadians of Brampton

Finance North American Lead of the Inclusion & Diversity Council of GSK



Contact this candidate