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Administrative Assistant

Mississauga, ON, Canada
November 19, 2018

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**** ********** ****, ***********, **437-***-**** •


Administrative Assistant

Dedicated and efficient professional with over 5 years of experience with strong administrative, communicative, planning, and time management skills. Trained and experienced in interfacing with customers and promoting a positive work relationship between clients and the organization. Extremely proactive and flexible with the aptitude to take initiative and complete tasks to high standards. A forward thinker with the ability to work well under pressure and meet tight deadlines. Pays great attention to details and can prioritize and multitask in a dynamic environment. Highly resourceful and able to demonstrates good judgment and decision making skills. Excels in calendar and travel management, and maintaining expense reports, managing office supplies and placing orders to ensure an effective office environment. Proficient in INFOR and SAP for time and labour data entry and in MS Office - Word, Excel, Outlook and PowerPoint.

Key strengths include:

Office Management • Excellent Written and Oral Communication Skills

Event Management • Strong Organizational and Planning Skills

Dynamic Team Player • Great Customer and Interpersonal Skills

Professional Experience

Administrative Assistant (co-op) City of Mississauga August 2018-November 2018

Working under the direct supervision of the Manager of Technical Services, to provide a full range of company administrative support responsibilities.

•Created and maintained a digital filing system on SharePoint team site, there by improving ease of access to information

•Assisted with the day-to-day administrative requirements for a range of ongoing activities associated with the effective operation of the section

•Time and labor data entry and verification of payroll in INFOR and SAP

•Formatted and organized a variety of correspondence, corporate reports, emails, spreadsheets, memos and documents

•Tracked inventory and ordered office supplies

•Maintain and file records as required

Administrative Officer NU Image Enterprises April 2015 – April 2018

Provided primary administrative support for management and executives, and maintained executive calendars, scheduled appointments and meeting venue. Coordinated projects, trainings, seminars, and team building events. Managed official correspondence, record keeping and data entry, and handled operating budget, coordinated orders and office supplies

Cleared a backlog of data by converting the paper filing system into an electronic filing system

Saved company 25% on its first-year use by creating a tracking tool for expenses and office budgets which eliminated loose expenditure

Supervised, tracked, reported progress and successfully completed five company staff training programs in a year within specified time and budget

Achieved 100% success in all business and social events by organizing upfront logistics to ensure all event details and processes were in place

Administrative Assistant Power Planet Ltd January 2011 –April 2015

Executed full range of company administrative responsibilities. Coordinated all travel arrangements, drafted correspondences, proof-read documents, and scheduled all appointments, conference calls, and meetings. Assisted with preparation of presentation materials, document meeting minutes, and filed, faxed and distributed internal and external mails

Reduced errors and decreased time spent on filling complex forms and making them more consistent by updating existing company forms to create a more effective word data base for documents

Increased productivity through focus on prioritized items by initiating the development of weekly meeting summary and action item trackers

Maintained an effective work environment and avoided losses by ensuring 100% compliance with the company orientation training for contractors and part time workers into the company

Saved company 30% on rented venue cost by interviewing and securing new cost-effective meeting venue


Master of Arts University of Lagos

World Education Services (WES) verified-equivalent to a master’s degree

Bachelor of Arts Ahmadu Bello University

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