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BARBARA LYN SP. GUMABON

Old Al Ghanim, Doha Qatar

Mobile No: +974-****-****

E-mail Add: ac7qmq@r.postjobfree.com

Objective:

To apply my knowledge in a progressive organization that offers opportunities for advancement, where my skills can be employed and developed. Educational Background:

Bachelor of Science in Commerce Major in Management Arellano University

Pag-asa St., Brgy., Caniogan, Pasig City, Philippines Year: 2006-2009

Work Experience:

Position - Document Controller (Handing Over)

Company - Qatari Diar Vinci Construction (QDVC)

New Orbital Highway Contract 2 – Project

Doha, Qatar

Date: July 15, 2018 – Present

Job Description:

Directly reports to the JV Handover Coordinator/SR. QA Technical Engineer.

Updating and maintaining the electronic master file/registers (Aconex).

Checking for the accuracy of references and contents of files to match the register.

Reviewing and updating of all technical documents.

Maintaining a systematized and organized recording of all incoming and outgoing documents (soft & hard copies)

Creating of templates for filing/labeling of documents.

Retrieval of files as needed and requested.

Position - Receptionist / Admin Assistant

Company - Qatari Diar Vinci Construction (QDVC)

New Orbital Highway Contract 2 – Project

Doha, Qatar

Date: July 22, 2014 – July 15, 2018

Job Description:

Provides general administrative and clerical support to the Admin/HR Department. Page 2 of 5

Coordination, preparation and monitoring of the transportation schedule for the Staffs and Guests.

Reviewing and preparation of timesheets for the office drivers.

Preparation of outgoing correspondences, transmittals and other documents.

Receiving, sorting and distributing incoming deliveries and correspondences.

Answers phone calls, screen them and accordingly directing/transferring calls to the requested extension/person.

Provides information and assistance to callers for the organization and Project.

Greets and assist Guests entering the office.

Deals with the queries from walk-in Guests and Clients.

Monitoring and screening of the Guests/Visitors access to the office.

Monitoring the overall order and cleanliness of the office by managing the cleaners and office assistants.

Maintaining of the appointment schedule and diary (manually or electronically).

Organizing the conference and meeting room bookings for the Office.

Organize hotel bookings for the new Staff and Guests.

Monitors and maintains office and kitchen supplies.

Tidy and maintain the reception area.

Position - Secretary / Document Controller

Company - QN Elevators W.L.L.

Doha, Qatar

Date: December 05, 2011 – June 2014

Job Description:

Directly reports to the Company General Manager.

Answers phone calls, screen them and accordingly directing/transferring calls to the requested extension/person.

Receiving, sorting and distributing incoming deliveries and correspondences.

Filing, organizing and rechecking of the company documents.

Any other tasks as assigned from time to time by the Company Manager.

Maintained and track the attendance of the team and updating all HRA log sheets.

Encodes the employee records and all necessary information and documents.

Follow up and update the shipments from locals and international suppliers.

Preparation of monthly pay slips for all the employees.

Preparation and review of leave calculations and updated leave summary for all the employees.

Assists the Finance Department on providing the proper documentation for the ser- vices rendered before settlement.

Provides assistance to the PRO by compiling the visa requirements and health insur- ances of all staff.

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Position - Secretary / Site Document Controller

Company - Decorelle Interior Decoration

Doha, Qatar

Date: March 10, 2011 – December 03, 2011

Job Description:

Directly reports to the Company Director and Project Manager.

Manages all the correspondences / documents between the Company, sub- contractors, Consultants and the Clients.

Maintaining a systematized and organized recording of all incoming and outgoing documents for easy retrieval of records.

Provides updates and reminders to the Company Director and Project Manager.

Helps and assist the Project Manager in every way possible.

Helps and assist the office staff in document technical issues.

Maintaining a systematized and organized recording of all all employee’s personal files /documents for easy retrieval of records.

Preparation of Material Requisitions for new joiners, IT needs, stationeries, completion of desk set-up and other related matter for fast mobilization.

Maintained the attendance of the team and updating all HRA log sheets; tracking for reference.

Assists the Finance Department on providing the proper documentation for the ser- vices rendered before settlement.

Manage sand supervises the attendance, duties, overtime and other related job of all Office Assistants.

Provides general administrative support to all associates and management such as photocopying, faxing, binding, laminating and related tasks in the office to ensure smooth flow of tasks within the offices.

Ensures that the standards and confidentiality required by Law and by Management are maintained at all times.

Position - Admin Site Officer / Document Controller Company - Turkuvaz Interior Decoration

Doha, Qatar

Date: February 20, 2010 – February 03, 2011

Job Description:

Provides administrative support and service to the Manager.

Manages all the correspondences / documents between the Company, sub- contractors, Consultants and the Clients.

Responsible for documentation of project in InterContinental at City Center, Doha Qatar.

Maintaining a systematized and organized recording of all incoming and outgoing documents for easy retrieval of records.

Handles and prepares e-mails for fast and accurate circulation of information for all staff.

Preparation and updating of the Document and Submittal Trackers use for the project.

Responsible for the monthly company expenses and petty cash report. Page 4 of 5

Position : Temporary Staff

Department : Asset Management Department

Company : Philippine National Bank

Main Office

Pasay City, Metro Manila Philippines

April 2009 – January 2010

Job Description:

Organize, maintain, records files and all important documents (hard & soft copy/incoming and outgoing documents).

Organize and maintain paper and electronic files of Treasury Department.

Receives and screens incoming faxes and E-mails from the clients and suppliers then forward it to assigned person or staffs.

Types and encodes approved fund transfer/manual check paid vouchers, unclaimed details of payment (DOP), official receipts (OR) and counter receipts (CR).

Performs variety of administrative duties such as typing and filing of important documents.

Responsible for all incoming and out-going calls.

Attends to telephone inquiries, filing and correspondences.

Monitors check vouchers scheduled to be processed.

Prepares report of unreleased cheques weekly.

Releases details of payment for the suppliers.

Releases cheques such as hospitalization / bereavement assistance, chargeback, talent fees, security deposits and sponsorships.

Releases terminal pay for previous employees, both cash and cheques.

Responsible in handling cash and cheques for the Department.

Checks and releases stocks to be transferred to other branches.

Make follow-ups for receivables.

Seminars / Training:

June – December 2015 French Class

Institut Francais – Doha, Qatar

April 2015 Professional Secretarial & Administration Skills Spearhead Training – Doha, Qatar

January 2009 Entrepreneurship-Present Gate away to Better Economy

Arellano University, Pasig, Philippines

September 2008 Entrepreneurship towards Eradicating Unemployment

Arellano University- Pasig

July 2008 Workshop on Entrepreneurship

Arellano University- Pasig

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Skills:

Knowledge and Ability to operate Electronic Management Data System such as Aconex, Systems Applications and Products (SAP), Document Control Review System

(DCRS), Open KM (Electronic Management Data System).

Knowledge on Office Management and Administration.

Knowledge and Ability to operate MS-Office applications (Word, Excel and PowerPoint).

Ability to work under pressure with high quality outputs.

Competent communication proficiency.

Team player and proactive leader.

Can work under minimal supervision with high quality output. Personal Background:

Date of Birth: April 23, 1989

Civil Status: Married

Nationality: Filipino

Religion: Roman Catholic

Height: 5’4

Languages: Filipino, English

Barbara Lyn Sp. Gumabon

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