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Accounts Admin Document Controller

Coimbatore, Tamil Nadu, India
4000 QR
November 19, 2018

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Mr. Titus Paul

Address : */**, *************, ************** ****, Coimbatore – 641 035 India

e mail : / GSM No. : +91-948**-***** / 948**-***** PROFILE SNAPSHOT

Offering over 20 years of experience in Administration Professional, Accounts Department, Document Controller, and looking after Government Office Details, Income and Sales Accounts, Profit and Loss, Receipts and Payments, Bank works, Export / Import Oriented deals handling for Government Registers / Incoming and Outgoing Presently Working Software Training cum Engg Students Project Centre, as Accounts Dept Officer as Banking, Payment, Audit sectors.

Currently associated with a leading College Project Centre known as M/s. CAMPUS INFOTECH Coimbatore as Accounts Officer.

Proven experience in collaborating with senior management to undertake Accounts strategic planning in order to support and advance corporate goals.

Experience in implementing Account systems & Policies, coordinating Accounts Training Programs towards improving Income Source and Profit to the concern.

Adept at People need of Income and Expenses, maintaining good profit relations, reporting of variances in quarterly costing reports thus creating an amicable & transparent environment.

Excellent ability to address and implement plans for Profit oriented solution, payables and receivables accounts retention and successions planning.

Result –oriented & effective communicator with excellent interpersonal & relationship management skills.


Official Relations

Establishing two-way formal as well as informal internal communication channels to bring transparency in Accounts relations’ system.

Institutionalizing sustainable IR policies which are in long-term interest of the organization.

Ensuring periodical meetings with trade unions and giving feedback to management to maintaining cordial employee relations in the company

Effectively handling of Accounts finalisation and Demands and Wages Negotiations.

Arranging meetings schedules with seniors re-addressal of grievances & creating cordial environment in the organisation.

Coordinating if any legal issues & police for IR and Court related matters in regard with Government Notices to the clients.

Prepared company accounts and tax returns for audit

Managed the Internal and external mail functions Accounts - Administration Professional – Document Controller Company Welfare

Counselling / grievance handling of the employees to maintain a profitable work environment and facilitating Employee Satisfaction and community development initiatives.

Ensuring that accounts are provided with all the basic amenities for profitable environment.

Discussing & negotiating with employee & Union for issues related to Income (In all source of Employees discipline, Employee deployment and other IR issues), etc.

Handling the legal cases i.e. Labour Dept. / Court, Sales Tax and PF Department, ESI Department, Income Tax Department, other Department etc.,

Providing senior officer with regular breaks-ups of accounts day to day, monthly / half yearly / annual Income & Expenses Profit and Loss, outstanding of the firm are to be clearly reported to the seniors and to the Management.. Setting up Facilities and Support functions including Canteen / Mess facilities, Drinking water, Single and Family Accommodation etc, all expenses accounts. Accounting Output & Development of Income

Supporting the developing life-cycle for sourcing the best talent from diverse sources after identification of Income requirements.

Planning Profitable income requirements in consultation with heads of different functional & operational areas and setting up selection interviews to promote the business.

Arranging and reviewing Job Analysis, Job Descriptions and Profit Specifications.

Putting in place Selection Procedures, Test Constructions & Administration.

Handling all the functions of Income and expenses Mobilization and Demobilization formalities. Liaison / Statutory Compliance

Representing before the statutory authority in conciliation on behalf of the company for various Collections and Payments / negotiations and settlements.

Liaising with:

Government authorities such as Dept. of Income Tax, Dept. of Customs, Telephone Authorities, Municipal Corporation, Panchayat, etc. Expenses all are under the Accounts Depts.

Enforcement authorities on matters of Labour Laws expenses are under Accounts Dept.

Ensuring adherence to statutory regulations & compliance with various governmental agencies as well as monitoring disciplinary issues & legal matters.

Coordinating with the government officials under the provisions of: Provident Fund, ESIC etc.

Maintaining good interpersonal relations with senior authorities for smooth operations. Training and Coordination

Supporting Training needs across levels through review of skill sets required for particular positions and analysis of the existing level of competencies & organizing Induction Training for new recruits.

Conceptualizing & developing need based Income modules for developing the company to the next level within sub processes for optimum efficiency.

Coordinating & sourcing Trainers for value added programmes. EMPLOYMENT SCAN

Since 6 Feb 2011 (7 + years – ongoing)


Accounts Officer

(Reporting to General Manager / Director (Operations) Company Profile: Java is a programming language originally developed by James Gosling at Sun Microsystems (which is now a subsidiary of Oracle Corporation) and released in 1995 as a core component of Sun Microsystems' Java platform. The language derives much of its syntax from C and C++ but has a simpler object model and fewer low-level facilities. Java applications are typically compiled to IT.

Key Deliverables:

Handling entire gamut of Personnel & Administration and supporting Accounts and accounts Operations.

Initiated Income and expenses activities in the organisation

Streamlined the general administration, payroll system

Created Training programs for giving training to new joiners in the accounts Dept.

Managed vendor accounts generating weekly on demand cheques and ensured compliance with accounting deadline.

Major job roles include but not limited to:


Audit and verification of salaries and wages to all employees across various categories.

Documentation of Wage records in accordance with the segregated status.

Preparation and ownership for Time-office records in ERP / SAP computerised environment.

Liaison with Government authorities for PF, ESI., IF, etc.,

Completing legal formalities like PF, ESI and IF returns as and when required.

Team guidance for sales and purchase department.

Handling and resolving day to day grievances of employees in regard of payments .

Preparation of Administration Chart and related reports in various formats as required by HR, Operations, Management.

Review of Performance Analysis of the Accounts statement to the higher officials.

Ownership of Administration and Personnel records to be produced daily to the Chief Manager.

Ensuring Government Relation, Safety officers meeting and Misc payment on Festival Exp.

Preparation of Performance bonus & Increments for employees.

Preparation of cost effectiveness reports.

Facilities and Utilities Management with House keeping.

Accounts payable, accounts receivables and payroll departments

Generated budgets and forecasts on a quarterly basis and presented to the management team

Reported on variances in quarterly costing reports

Prepared annual company accounts and reports

Performance Management.

Recruitment – Mobilization - Demobilization

Training Programmes for accounts new joiners

Other Accounts and Administrative work

Stores Stock Verificaiton & Stock Report and Physical Stock

Accessories and peripherals stock taking and differences to be reported to stores. (Just in time) mode for service needs.

Indent Preparation, Purchase request, Procurement and Issue to Plant.

Review of back papers for clearing Invoices / Cash bills.

Review and maintenance of stocks in our stores .

Report Inventory Report preparation for Management review and course correction. Significant Highlights:

Implemented a Training method to convert the fresh candidates as trained accountant.

Started in-house Auxiliary Mini Breakfast Canteen accounts maintenance day to day in addition to the Main Canteen.

Apr 2003 – Jan 2011 (8 year)

GATI CARGO LIMITED, Coimbatore Tamilnadu

Administration Officer & Document Controller

(Reporting to CEO – Corporate Company )

Company Profile : Gati pioneered express distribution service in India in 1989.Gati was one of the first companies to print its delivery date on the docket and offer money back guarantee, by accepting payment after producing proof of delivery’ a POD. Gati started the practice which is now perceived as a standard norm in the industry.

Gati first started operations between Madras and Madurai. After in-depth planning, Gati launched its operations in four stations: Hyderabad, Bangalore Madras and Hosur in 1989. In the generic cargo segment.

Gatis’s business model was different, it choose to focus on the customer’s needs right from day one and time bound, point to point delivery, premium priced cargo management service was its key value proposition. Gati never operated the transport vehicles on it’s own from the beginning itself, instead developed the Business Partner concept of “Gati Associates”, thus giving rise to a team of entrepreneur’s who were independent business partners of Gati. Key Deliverables:

Worked as Document Controller and Admn. Officer of our Pick-up and Delivery Process.

Implementing Document policies, maintaining ER and PR.

Complete accounting using Tally software versions.

Establishing and controlling timing chart scheduling pick up in time and delivery with a new set-up of 40 employees in addition to the vehicle in track and on High Roads.

Hiring more and fresh hired vehicles and giving Route Training / and training new marketing people to be our sales promoters in the sales.

Aligning manpower requirement to meet the business of the company, by adapting various cost control measures.

Signed COD with the union for wage settlement and Bonus.

Handled Vendor Supply chain and Dealer network logistics across South India. Significant Highlights:

Implemented a Training method to convert the pick-up candidates as skilled workers in our Assembly line with strong Training support to empower the hard cooperation.

Increased the head count of pickup vehicles and tied up vehicles from 25 % to 32 % within the first 4 months of my employment.

Jan 2000 – Feb 2003 (3 years)


Administration & Accounts

(Reporting to Area Manager)

Company Profile: HCL Info systems Limited is a distribution and information technology (IT) services and solutions company. The Company's principal activities include Cellular Phones, and Computers/Micro Processor-based systems. Its segments include Hardware Products & Solutions, and Distribution. The Hardware Products & Solutions segment is engaged in the sale of IT products and solutions to enterprise and government customers. The Distribution segment includes the distribution of Consumer Products, including telecommunication, digital lifestyle products, and consumer electronic and home appliances, and Enterprise products, including IT products, Enterprise software and Office Automation products. The Company also offers a range of services, such as a portfolio of Infrastructure Managed Services, Enterprise Application Services, System Integration Services, Managed Print Services, Life Cycle Services and After-Sales Support Services. The Company also offers digital content and learning solutions. Key Deliverables:

Complete control of Petty cash & Administration functions.

Framing and implementing HR policies, various training schemes, employee welfare and motivation to create non-union organization.

Independent handling of all stock inventory

Creating compensation structures in line with Management’s requirements.

Framing Training, Induction & Safety manuals, Standing orders and Management Information System.

Preparation of ISO documentation and Process Manual in alignment with National Accreditation Board for Testing and Calibration Laboratories (NABL)

Maintain Books of Accounts Such as debtors and Creditors

Working as a ‘facilitator’ towards system oriented base by creating Standard Operating Procedures


Providing and implementing suggestions to support the growth of the company, which is about 100% every year.

Significant Highlights:

Oriented the HR activities to Business growth of the company / requirement.

Talent pipe line method to create profit.

Jan 1997 – Dec 2000 (3 years)

G. Karthikeyan & Co., Chartered Accountant, Coimbatore (GK Management Services) Internal Audit Assistant

(Reporting to Auditor)

Company Profile: We are one of the reputed management service companies head quartered in Tamil Nadu, India. We have the reputation of being a strong management concern which offers an all encompassing range of services. We offer all types of management functions including business accounting and auditing services to our clients. We have a dedicated team with over 100 man years of experience comprising Chartered Accountants, Certified Public Accountants, MBA's and Cost Accountants. We are one of the very few companies in India providing Information Security Auditing. We not only service a vast number of Indian clients from the world of business and industry but also some from the United States and Europe. Our clientele includes General Electric, a Fortune 500 company and State Bank of India- the largest bank in the country. Management Team

The GKM team consists of individuals with a strong experience and background in public accountancy, outsourcing, global business operations, financial management and technology. Key Deliverables:

Internal Audit Assisting Head – Operations on documenting and following up with prospect clients.

Issue and follow up for Receipts and Vouchers.

Front office administration in a computerized environment.

Guiding the team on Audit for bank and Companies.

Conducting Audit Assignment the companies / bank internal audit and training to new comers.

Imparting training and analysing skill matrix of team.

Preparing various MIS reports.

Exposure to TQM culture

Internal Audit Support.

Business mail and correspondence.

Preparation of tax forms and submissions on annual basis. Key Deliverables:

Invoicing and follow up with clients for service bills.

Coordination with various Government, Private, Banking organisations for timely report generation and audit.

Significant Highlights:

Introduced Apprentice training scheme for fresher graduates.

Implemented / Co-ordinated for the Suggestion Scheme for Internal Audit Query. SCHOLASTICS

MFT – Master of Foreign Trade (Master Degree)


Pondicherry University (Central University)

B. A. Political Science


Bharathiyar University - Coimbatore

Diploma in Computer Technology (DCA)

Indian Computer Academy, Coimbatore

1996 – 1997


Well versed in Tally Accounting Software.

Higher grade English Typewriting

End user knowledge of MS Word, Access, Excel and PowerPoint to create reports.

Well versed in Pivot table and linking of MS Excel sheets.

Good research skills on Internet.


English, Hindi, Sanskrit, Tamil and Malayalam


Gender Male

Nationality Indian

Marital Status Single

Age 44 Years

Passport details Indian passport valid until 2023

Home location Coimbatore, Tamilnadu, India


Mob No. +91-948**-***** / 948**-*****

Favourite pastime Reading books, Travel, Driving, Foot Ball, Etc., Sports. PROFESSIONAL REFERENCES

Mr . G. KARTHIKEYAN (Auditor)

Chief Auditor – 90431 - 91039

G. K. Management Services Limited – Coimbatore


Managing Director – 97905 – 18302



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