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Executive Assistant Manager

Location:
Succasunna, New Jersey, United States
Posted:
November 18, 2018

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Resume:

Roberta E. Napoli

* ******* *******

Dover, NJ **801

Cell: 201-***-****

E-Mail: ac7qgr@r.postjobfree.com

SUMMARY

Well organized with attention to detail. Adept at coordinating international travel and organizing large scale meetings. Employs professionalism and superior communication skills to meet client and company needs.

HIGHLIGHTS

Strong problem solving Communication Skills Negotiation Skills

Project Management Well organized Self-Motivated

Able to prioritize and be flexible Event Planning Discreet, trustworthy and professional

Extensive travel planning – Domestic and International Notary Public

Capable of working independently or on a team

TECHNICAL PROFICIENCIES

MS Office (Word, Excel, Powerpoint, Outlook) MS Publisher

Internet Research MS Access Adobe Photoshop

QuickBooks/Quicken Front Page Adobe Illustrator

Social Media (Twitter, Facebook, Instagram) Time Management Google Docs

MAC computer proficiency

PROFESSIONAL EXPERIENCE

SME Co., Inc., Livingston, NJ June 2016 – May 2018

Executive Assistant

Maintained extremely active calendars and contact information

Scheduled meetings to coordinate with executives calendars utilizing Doodle Poll and

Free Conference Call.com

Managed expenses for properties and coordinated with vendors for deliveries and repairs – reduced costs for owners

Utilized Quicken to pay and manage personal bills

Coordinated extensive international and domestic travel along with logistics

Maintained various financial accounts and holdings

Monitored owner’s emails to ensure that calendar items were not overlooked

Performed various responsibilities as required

Performed internet research on various topics for executives

Established Standard Operating Procedures manual for desk

Negotiated better pricing for various vendors

American Acquisition Partners, Morristown, NJ July 2015 – November 2015

Executive Assistant to President

Assisted President with the sale of commercial real estate owned by his company

Internet research for comps

Developed list of verified potential buyers

Assisted with positioning second company in portfolio for sale

Performed responsibilities of EA

Roberta E. Napoli 201-***-**** ac7qgr@r.postjobfree.com

Page 2

Arthur Schuman, Inc., Fairfield, NJ February 2007 – December 2014

Executive Assistant to President/CEO

Maintained calendar and contact information for high profile busy CEO utilizing Outlook

Coordinated extensive domestic and international travel, including negotiating fees for private jet, car service, hotels, etc.

Updated critical reports utilizing Excel

Handled confidential information for the President/CEO and his family

Handled President/CEO and his family’s personal issues, including processing insurance claims, as well as event planning

Maintained Christmas card address database and update as necessary

Gatekeeper role ensuring minimal interruption to CEO

Assisted in coordination of daughter’s wedding, including securing hotel accommodations for guests

Ran errands for CEO; i.e., car repairs, travel to country club, personal items as needed

Set up off-site office including furniture and break room, saving the company over $20,000

Ordered supplies for the office including capital purchases

Negotiated better rates for UPS and Federal Express, saving the company over $100,000 annually

Negotiated better pricing from suppliers saving the company over $30,000 annually

Attended management meetings and took minutes identifying action points for follow up

Maintained effective working relationships with other key executives in the company

Planned and coordinated company events for employees

Planned and coordinated off-site meetings including acquiring location, set up, meals, off site dining, hotel rooms for participants and travel arrangements

Researched alternative travel companies to reduce spending by $200,000 annually

Assisted with Marketing Department with set up of trade shows and presentations for salespeople

Internet research as needed for projects

Processed expense reports for executive staff

Composed correspondence on behalf of the President/CEO

Integral member of the Crisis Management Committee, Safety Committee and Employee Engagement Committee

American Acquisition Partners, Morristown, NJ 1997 – 2007

Sr. Associate / Office Manager / Executive Assistant

Oversaw the Human Resources Function/Department, including budget responsibility, goals, staffing needs, benefits program, separation process, new employee orientation, training and established and managed department metrics

Managed legal issues and instituted policies and procedures to minimize litigation risk

Implemented a program to teach English to Spanish-speaking plant employees

Managed an office of 15 employees when the owner was unavailable

Analyzed medical and building coverages for company – Saved company over $60,000 annually

Directed A/R and collections operations – Collected over $40,000 in a three-month period, annually $150,000

Assisted in the due diligence process in analyzing companies for acquisition

Coordinated and attended trade shows

Resolved legal issues on matters, often avoiding additional legal costs – Saved company over $50,000 annually

Marketing of portfolio company’s brand products including developing marketing literature and promotional displays

Coordinated all travel arrangements for President and sales personnel

Utilized QuickBooks to pay all personal and company bills and analyzed P&L to reduce spending

Roberta E. Napoli 201-***-**** ac7qgr@r.postjobfree.com

Page 3

Pitney, Hardin, Florham Park, NJ 1995 – 1997

Legal Assistant to Partner

Developed variance applications and subdivision proposals

Scheduled meetings, conferences, composed correspondence to municipalities and clients

Various other paralegal responsibilities

Sobel & Brown, East Hanover, NJ 1993 – 1995

Collection Paralegal

Cimiluca & Frank, Clifton, NJ 1991 – 1993

Office Manager/Paralegal

EDUCATION

William Paterson University/ Bachelors Degree (BA) Business Management – Minor: Computer Science

Berkeley College Associate’s Degree - Legal

Institute for Continuing Legal Education (ICLE) – Non-Compete Agreements

Institute for Management and Technical Development – Presenting a Positive Self Image

Institute for Continuing Legal Education (ICLE) – Collection Procedures

PROFESSIONAL AFFILIATIONS

Member American Management Association

Member National Association for Female Executives (NAFE)

Member Trinitas Regional Medical Center Gala Committee – Fundraising

AWARDS

Certified Professional Secretary (CPS)



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