Roberta E. Napoli
Dover, NJ **801
Cell: 201-***-****
E-Mail: ac7qgr@r.postjobfree.com
SUMMARY
Well organized with attention to detail. Adept at coordinating international travel and organizing large scale meetings. Employs professionalism and superior communication skills to meet client and company needs.
HIGHLIGHTS
Strong problem solving Communication Skills Negotiation Skills
Project Management Well organized Self-Motivated
Able to prioritize and be flexible Event Planning Discreet, trustworthy and professional
Extensive travel planning – Domestic and International Notary Public
Capable of working independently or on a team
TECHNICAL PROFICIENCIES
MS Office (Word, Excel, Powerpoint, Outlook) MS Publisher
Internet Research MS Access Adobe Photoshop
QuickBooks/Quicken Front Page Adobe Illustrator
Social Media (Twitter, Facebook, Instagram) Time Management Google Docs
MAC computer proficiency
PROFESSIONAL EXPERIENCE
SME Co., Inc., Livingston, NJ June 2016 – May 2018
Executive Assistant
Maintained extremely active calendars and contact information
Scheduled meetings to coordinate with executives calendars utilizing Doodle Poll and
Free Conference Call.com
Managed expenses for properties and coordinated with vendors for deliveries and repairs – reduced costs for owners
Utilized Quicken to pay and manage personal bills
Coordinated extensive international and domestic travel along with logistics
Maintained various financial accounts and holdings
Monitored owner’s emails to ensure that calendar items were not overlooked
Performed various responsibilities as required
Performed internet research on various topics for executives
Established Standard Operating Procedures manual for desk
Negotiated better pricing for various vendors
American Acquisition Partners, Morristown, NJ July 2015 – November 2015
Executive Assistant to President
Assisted President with the sale of commercial real estate owned by his company
Internet research for comps
Developed list of verified potential buyers
Assisted with positioning second company in portfolio for sale
Performed responsibilities of EA
Roberta E. Napoli 201-***-**** ac7qgr@r.postjobfree.com
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Arthur Schuman, Inc., Fairfield, NJ February 2007 – December 2014
Executive Assistant to President/CEO
Maintained calendar and contact information for high profile busy CEO utilizing Outlook
Coordinated extensive domestic and international travel, including negotiating fees for private jet, car service, hotels, etc.
Updated critical reports utilizing Excel
Handled confidential information for the President/CEO and his family
Handled President/CEO and his family’s personal issues, including processing insurance claims, as well as event planning
Maintained Christmas card address database and update as necessary
Gatekeeper role ensuring minimal interruption to CEO
Assisted in coordination of daughter’s wedding, including securing hotel accommodations for guests
Ran errands for CEO; i.e., car repairs, travel to country club, personal items as needed
Set up off-site office including furniture and break room, saving the company over $20,000
Ordered supplies for the office including capital purchases
Negotiated better rates for UPS and Federal Express, saving the company over $100,000 annually
Negotiated better pricing from suppliers saving the company over $30,000 annually
Attended management meetings and took minutes identifying action points for follow up
Maintained effective working relationships with other key executives in the company
Planned and coordinated company events for employees
Planned and coordinated off-site meetings including acquiring location, set up, meals, off site dining, hotel rooms for participants and travel arrangements
Researched alternative travel companies to reduce spending by $200,000 annually
Assisted with Marketing Department with set up of trade shows and presentations for salespeople
Internet research as needed for projects
Processed expense reports for executive staff
Composed correspondence on behalf of the President/CEO
Integral member of the Crisis Management Committee, Safety Committee and Employee Engagement Committee
American Acquisition Partners, Morristown, NJ 1997 – 2007
Sr. Associate / Office Manager / Executive Assistant
Oversaw the Human Resources Function/Department, including budget responsibility, goals, staffing needs, benefits program, separation process, new employee orientation, training and established and managed department metrics
Managed legal issues and instituted policies and procedures to minimize litigation risk
Implemented a program to teach English to Spanish-speaking plant employees
Managed an office of 15 employees when the owner was unavailable
Analyzed medical and building coverages for company – Saved company over $60,000 annually
Directed A/R and collections operations – Collected over $40,000 in a three-month period, annually $150,000
Assisted in the due diligence process in analyzing companies for acquisition
Coordinated and attended trade shows
Resolved legal issues on matters, often avoiding additional legal costs – Saved company over $50,000 annually
Marketing of portfolio company’s brand products including developing marketing literature and promotional displays
Coordinated all travel arrangements for President and sales personnel
Utilized QuickBooks to pay all personal and company bills and analyzed P&L to reduce spending
Roberta E. Napoli 201-***-**** ac7qgr@r.postjobfree.com
Page 3
Pitney, Hardin, Florham Park, NJ 1995 – 1997
Legal Assistant to Partner
Developed variance applications and subdivision proposals
Scheduled meetings, conferences, composed correspondence to municipalities and clients
Various other paralegal responsibilities
Sobel & Brown, East Hanover, NJ 1993 – 1995
Collection Paralegal
Cimiluca & Frank, Clifton, NJ 1991 – 1993
Office Manager/Paralegal
EDUCATION
William Paterson University/ Bachelors Degree (BA) Business Management – Minor: Computer Science
Berkeley College Associate’s Degree - Legal
Institute for Continuing Legal Education (ICLE) – Non-Compete Agreements
Institute for Management and Technical Development – Presenting a Positive Self Image
Institute for Continuing Legal Education (ICLE) – Collection Procedures
PROFESSIONAL AFFILIATIONS
Member American Management Association
Member National Association for Female Executives (NAFE)
Member Trinitas Regional Medical Center Gala Committee – Fundraising
AWARDS
Certified Professional Secretary (CPS)