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Office Assistant Data Entry

Ho Chi Minh City, Ho Chi Minh City, Vietnam
November 20, 2018

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***/* *** ** ******, Dist. 3, HCMC, Vietnam

Cell phone: 090*-***-***- 097-***-****



B. A in English

University of Can Tho City, Viet nam

Certificate of English for Business

Misha Training Center of Computer Science & English, Ho Chi Minh City,Viet Nam PET Certificate

University of Cambridge, Ho Chi Minh City, Viet Nam. Statements of Attainment in Business English 1, 2, 3 Metropolitan Business College, Ho Chi Minh City, Viet Nam. Certificate of Attendance

192 hours advanced European Skin Care techniques Dermologica, Ho Chi Minh City, Viet Nam COMPUTER SKILLS

Software Packages: MS-Excel, Microsoft Office Word, Emailing communications. OFFICE SKILLS

Typing 50-WPM ten-key, polished telephone, scheduling/ setting appointment, customer support / reception, report writing, professional correspondence. WORK EXPERIENCES

Head of Traffic Team

Socadec S.A – Coffee International exporting Business Ho Chi Minh City, Viet Nam

From 2007 till now

- Maintaining relationships with company business partners (sellers + buyers + brokers).

• Communicate with the relevant authorities (shipping lines + sellers + buyers) to complete the necessary procedures of each shipment (Bookings, shipping instructions, shipping documents, payments, shipping advices

• Following up cargo brought from the local market. To be responsible for the overall supply chain management, organize and monitor the storage and distribution of goods. Optimizing and coordinating with local shippers + shipping line for full shipments procedures.

• Set up and maintain a control data book to keep track all procurement activities of cargo from local country to destinations effectively and in accordance with the Contractual stipulations, Purchasing Procedures and Payment Procedure.

• Arranging schedules / bookings for shipments to be on board and shipped on time as per contractual period. Keeping track on all pending / shipped shipments using online excel / Drop-box.

• Daily liasing with other representative offices / branches for reporting and informations concerning to shipments to comply with local laws, shippers’ and buyer’s requirements.

• Dealing with shipping lines for competitive ocean freights by designing a module to keep track of the shipping rates at all time.

Working with authorized freight-department in Head-office to finalize good rates for all cargo ex- Vietnam.

• Working with bonded warehouse regarding arrangement of cargo in / out – following up quantity of remained cargo in warehouse, sending instructions for cargo ex-warehouse to proper destinations.

• Administering Record Shipment database.

• Email checking for replying and solving work-affairs with concerned parties. Head of Traffic Team

Socadec S.A

Ho Chi Minh City, Viet Nam

From 2000 till 2004

• Following up cargo brought from the local market.

• Arranging schedules for shipments to be on board and shipped on time as percontractual stipulations.

• Working with other representative offices in Singapore, Thailand, Indonesia and Laos. Temporarily moved to other Rep-offices to raise co-working with foreign colleagues at the site.

• Dealing with shipping lines for competitive ocean freights by designing a module to keep track of the shipping rates at all time, report those freights to head office for final decision.

• Contacting buyers for shipping instructions and nominations to ship the cargo out of Vietnam.

• Administering Record Shipment database.

Export Officer - Trafic Executive

JF Trading Inc. of G. Premjee Group - THAILAND

Traffic Team, Coffee Department

Ho Chi Minh City, Viet Nam

From 1994 to 1996

Export Officer

• Co-ordinated with regional offices (Singapore, Thailand, Indonesia and Laos offices) on commodities, and contracts. Arranged and managed to distribute shipments to meet buyer’s requirements.

• Negotiated and checked with exporters / importers about the bid prices, shipping instructions

• Performed contracts & payments to suppliers / clients.

• Generated stocking reports/shipment reports.

From 1996 To 2000

Traffic Executive

• Supported shipping document process and implemented quality and quantity certifications.

• Identified and interacted with customers like shipping companies to solve commodities-shipping problems.

• Checked out with shipping lines about the ocean freights in order to get the price in the good deal.

• Did monthly shipping reports for import, export coffee beans using FoxPro and excel.

• Performed data entry, filing, and provided general office assistant. Interpreter & Administrative staff

Victorimex - An Giang Co. Ltd.

Ho Chi Minh City, Viet nam

From 1989 to 1994

• Acted as translator and interpreter of agricultural issues like rice, cashew nuts, groundnuts, pepper...and other commodities such as: cow and buffalo hides, iron steel bars, fertilizer.

- Assisting the director board in managing, supervising and running the business of the Company

(contact local sellers to discuss about price / contractual stipulations

- Joining the director board in internal affairs, foreign affairs and image building, supporting leaders in meetings, business with partners, customers.

• Provided secretarial supports like telephone answering, typing, telex, fax transmittal, Photo-copying, filing and mail distribution within the department, arranging work appointments for Board of Director. Being attendance direction board to discuss international trading business, signed contracts, payment methods (revolving, back-to-back LC and TT transfer-payment).

• Petty cash disbursement, maintenance of cash book and journal voucher preparation.

• Oversaw expenses controlling.

• Ordered the office supplies.

School for disable children named Nhan Ai


From 2007 to 2010

* Setting-up a special school for disable children (autistic children) in District 10, Ho Chi Minh city.

* Recruiting well-trained teachers with other co-workers to work in school.

* Running school and keeping track on all activities. Promoting settlements for all happened / pending matters in school.

* Implement internal and foreign affairs.

* Going to San Jose, USA to be admitted in special classes, watching how the class performed and how the class atmosphere to draw out good methods of teaching autistic children.

* Participating in some seminars, workshops presented by foreign experienced Specialists to help school with good strategy of teaching.

* Daily conversations with parents for updating children’s learning and activities in school. CURRENT JOBS :


Working as a part of International Department,

To be in charge of drafting agency-contracts

Dealing with customers for arrangement of international houses / offices moving, other information + emails concerning moving-works.

Settling all customers’ requirements / complaints.

To arrange documents for customers

To arrange schedule of working duty for colleagues in Department.

To arrange materials for working of moving

To be in charge of service quotation.

To arrange monthly report

To issue debit note


Vietnamese (Native tongue), English (proficiency)


• Able to work independently as well as part of a team.

• Self-motivated, confident, reliable, highly organized result oriented and hard worker.

• Spirit of contributing efforts to the common profit of the company and all.

• Effectively working and mutual team-work across the staffs and with colleagues.

• Excellent relationship and networking skills

• Over 20 years of managerial role.

• Fluent English communication and writing.

• Going abroad for working with foreign colleagues. REFERENCES: available upon request

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