CATHERINE RANKINE
Kirkland, QC 514-***-****
ac7q1m@r.postjobfree.com www.linkedin.com/in/catherine-rankine-3a700821/
OFFICE MANAGER & EXECUTIVE ASSISTANT
A motivated, results-driven Office Manager & Executive Assistant with comprehensive experience in accounting, analysis, and planning. A seasoned industry talent whose collaborative approach and strategic vision successfully facilitates both internal and external client communications to achieve business and financial objectives. A skilled professional who plays instrumental roles in streamlining operations, improving processes, fine-tuning reporting methods, and implementing analytical solutions in fast-paced corporate environments. A strong leader who leverages organizational prerogatives with a unique aptitude for efficiency to grow service innovation, delivery initiatives, and bottom line profitability. Key Competencies Include:
Change Management Onboarding & Training Administration SOP’s Scheduling Accounts Payable Meetings & Events Planning MS Office Suite Accpac Concur Property Management Operations & Process Streamlining Government & Regulatory Reporting PROFESSIONAL EXPERIENCE
BCA RESEARCH INC., MONTREAL, QC 2004 - 2018
OFFICE MANAGER & EXECUTIVE ASSISTANT
• Provided full-spectrum facilities management services, including continuous monitoring
• Worked with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests, and executing service/construction contracts
• Sorted, distributed, and corresponded to incoming and outgoing mail and queries
• Reconciled vendor statements; reviewed, matched, and approved all payments to respective invoices
• Supervised, trained, and on boarded administrative employees and Reception staff
• Managed access card programming protocol and duties
• Performed Accounts Payable functions with a focus on purchase requisitions, invoices, and expense reports, Banking (daily deposit, petty cash, cash advances)
• Assisted upper management (Finance, Operations, and Human Resources) with calendar management, staff meeting planning, and complex travel arrangements
• Succeeded development of documentation library system, including SOP’s, forms, records, contracts, and non-disclosure agreements
• Maintained complex and detailed files, using various software applications and operations protocol Key Achievements:
• Created company recycling program which successfully resulted in an average of 25 pounds per week of refuse being eliminated from landfills, while increasing employee environmental awareness
• Implemented and managed Quebec Bill 90 government reporting, which ensured high-level corporate compliance, proof of sufficient staff training, and preparation for provincial audit CATHERINE RANKINE Page 2 of 2
J.D. POWER & ASSOCIATES, AGOURA, CAL 1999 - 2001
EXECUTIVE ASSISTANT to JAMES D. POWER IV, DIRECTOR of INTERNATIONAL OPERATIONS
• Took responsibility for overall office management, space planning, furniture, supplies inventory, and equipment purchases
• Provided comprehensive secretarial and administrative support to the President, and to the Director of International Operations
• Used variety of software applications and filing management systems proficiently
• Managed complex and extensive schedules and calendars simultaneously; booked and arranged meetings, events, and travel
• Generated and edited original documentation and correspondence on behalf of senior staff Key Achievement:
• Marketed and maintained extensive survey libraries for various industries, particularly automotive and aviation, resulting in the effective provision of consumer-driven information databases that helped businesses engage in benchmarking to significantly improve customer satisfaction and retention AMGEN INC., THOUSAND OAKS, CAL 1995 - 1999
EXECUTIVE ASSISTANT RESEARCH to ASSOCIATE DIRECTOR, CLINICAL RESEARCH DOLE FOOD, AGOURA, CAL 1986 - 1993
EXECUTIVE ASSISTANT to VP, FINANCE & SENIOR VP, MARKETING WORLDWIDE CORPORATE TRAVEL ADMINISTRATOR
EDUCATION
DEC Degree in Travel & Tourism
College LaSalle
Montreal, QC
PROFESSIONAL DEVELOPMENT
Marketing, Graphic & Web Design
Medical Terminology I & II
California Lutheran University
Moorpark, CAL