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WORK EXPERIENCE

DATE OF BIRTH: 24/12/1979

E-MAIL:ac7pxp@r.postjobfree.com

Mob.no:055*******

EDUCATION

Reporting to Project Manager and coordinating with site team and implementation of all procedure for site office

Correspondence with Consultant / Client to carry out day to day administrative activities

Assisting QA&QC manager in the turnover of documents, drawings, technical documents and QA&QC dossier’s at the completion of jobs.

Expediting Transmittals / submittals in the form of Method Statements, RFI’s, NOC’s, technical queries, weekly and Monthly Progress report etc... to Consultants / Clients.

Scanning & Copying Documents for keeping them in the Electronic Document Archive, sending for reviewing & distributing to the Client & Project Departments.

Maintains and keeps records of all official letters and other related data to ensure systematic retrieval of information.

Preparing Daily Site Report

Updating the logs for NOC/ Dubai Municipality/Invoices/ Advance Payment

Preparing Payment Certificates for the Sub-Contractors

Monitor daily attendance sheet and Monthly Time Sheet

Maintain and update as required, a departmental filing system, which ensures that documentation is easily accessible.

Taking photos to Site and observation every day for the Daily Site Report

Preparing Cash Payment Voucher / Deliver Notes and Invoices

Produce and maintain Document Progress Reports to Project Managers.

Ensure all documentation provided is as per Client quality formatting requirements.

Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.

Create Document Control and correspondence folders for individual projects.

Work in strict co-operation with the Project Manager to ensure project progress status integration.

Ensure all templates used with the department conform to the Company standard. PROJECT SECRETARY/ ADMIN. ASSSITANT/DOCUMENT

CONTROLLER

GREEN OASIS GENERAL CONTRACTING COMPANY-400kv HassyanCoal Station FEBRUARY 2017- PRESENT

Jebel Ali, Dubai, UAE

Ruwais, Abu Dhabi, UAE

PERSONAL PROFILE

I am a steadfast, plausible and methodical individual. I have exceptional interpersonal skills, and exemplary team worker and I am keen and very willing to learn and develop new skills. I am decisive, sterling and often seek new responsibilities within a wide range of employment areas. I have an active and dynamic approach to work and getting things done. I am high-principled and assiduous. I identify and develop opportunities.

Deira, Dubai, UAE

City College of Manila

Bachelor of Science Major in

Psychology

Consistent Deans Lister

June 1998- March 2001

AWARDS

TITLE: The Relationship of Self Concept

and Job Satisfaction of the

Physically Disabled Workers of

Tahanang Walang Hagdanan

BEST THESIS

DONATO JESUS S.SOTTO

Project Secretary/Document Controller/Personal Assistant TECHNICAL

COMPETENCIES

Diary

Management

Travel

Management

PC Literate

Effcient Admin.

System

Delivery of

Results

PROFESSIONAL

COMPETENCIES

Proacttive

Takes ownership

Good verbal

communication

Written

communications

Planning /

Organising

Team Worker

Respect

colleagues

Assists the SPM in his external relationships, particularly in the agenda, connecting to the associated companies, subcontractors, management, etc; acting as project manager commissioning manager secretary;

Handling all incoming, outgoing documents that are officially transmitted dispatched to field this includes letters, faxes, memorandums, conference notes, transmittal forms;

Numbering progressively the correspondence within a series previously established in agreement with the project general procedure, using the appropriate form, filing the correspondence, provides connections by phone, email, fax and dhl, types all the site correspondences.

Updates the contact list addresses, phone numbers, email, faxes and send it to all the concerns, provides personnel man hours management; distributing documents according to the incoming procedure;

Responsible for the organization of the filing system and internal external distribution of the documents, administrative, handling all administration work on site;

Prepares Material Requisition, Stationary Request

Monitor daily attendance sheet

Preparing Organizational Chart

Administrative Officer

Office HR/Administration

Transportation

Staff accommodation

Mob & Demobilization

Coordination for arranging CNIA Pass for employees

Keeping track on employee's on leave and follow-up for their timely arrival

Keeping records for official mobiles, land phones and its usage

Preparing mission visa.

PROJECT SECRETARY/ ADMIN. ASSSITANT (IPMT)

HYUNDAI ENGINEERING&CONSTRUCTION.COMPANY

January 2015- December 2016

Abu Dhabi Polymers – Borouge 3 XLPE Project

Ruwais, Abu Dhabi, UAE

Performs secretarial duties under Senior Project Managers/Site Manager/Engineering Managers. Handles general secretarial duties including basic correspondence, filing, and inputting data for reports on the basis of instructions from various members of the department or company. Schedules appointments, gives information to callers, takes notes, and minor administrative and business detail. Prepares a variety of memos, forms, letters, and reports. Composes simple, routine letters. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Answers telephone, gives information to callers, routes call to appropriate person, and places outgoing calls. Schedules appointments for employer. Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person.

Receive and process incoming mail. Deliver confidential material personally. Prepare outgoing mail for dispatch. Sort out all incoming / outgoing mail and correspondence on the basis of urgency, priority, confidentiality or routine to facilitate quick efficient service to all concerned.

Registering incoming, outgoing correspondence in appropriate register and stamping on it to fix the date of arrival and the number of registrations automatically, managing housing; hotel reservations and flight bookings for the managers

Arrange appointments and meetings for Managers receive visitors and direct them to the concerned office.

Process all kinds of leave request (Annual Leave, Sick Leave, Compassionate Leave, etc.)

IT SKILLS

Microsoft Word

Microsoft Excel

Outlook

Microsoft Powerpoint

90 %

80%

100%

90%

LANGUAGES

Prepare type and edit reports, correspondences, offers and other documents. Maintaining good filing system.

Screen and evaluate calendars, travel arrangements and schedule meetings.

Manage appointments, schedule and coordinate meetings.

Deal with all customers, clients and representatives of various organizations.

Coordinate and deal with various issues within the organization and entities outside the organization.

Dealing with correspondences.

SECRETARY

Natasha, Philippines

January 2008 – August 2011

Tutored seven students in topics ranging from English,history, Filipino and science

Achieved 100% client satisfaction while scheduling and teaching independently

Developed custom curriculums, including homework and assessments

Worked with them in reading comprehension

Helped developed writing composition skills at the sentence and paragraph level

Communicated with parents about students' progress Private Tutor

Provided private tutoring services for children between the ages 6-13 in their homes April 2007-December2007

Assisted the Local Legislative Staff Officer III in preparing motions, resolutions, recommendations and committee reports as directed by the City Councilors.

Assisted people in seeking help from the City Councilors and as petitions or requested for public improvements and services in their respective districts.

Assisted in evaluating and improving performance of the member of the Councilor compliment.

Consolidated committee reports and researches on various fields such as finance, education, urban development and settlements, economics, health and sanitations.

Scheduled appointments on private callers and visitors of the Councilor and the appointments on private individuals and/or agencies, giving preferential attention to those confidential matters, which would pose problems on security and/or could, affect the effectiveness of the official functions.

Assisted the Local Legislative Staff Officer III in preparing motions, resolutions, recommendations and committee reports as directed by the City Councilors.

Assisted people in seeking help from the City Councilors and as petitions or requested for public improvements and services in their respective districts.

Assisted in evaluating and improving performance of the member of the Councilor compliment.

Consolidated committee reports and researches on various fields such as finance, education, urban development and settlements, economics, health and sanitations.

Scheduled appointments on private callers and visitors of the Councilor and the appointments on private individuals and/or agencies, giving preferential attention to those confidential matters, which would pose problems on security and/or could, affect the effectiveness of the official functions.

I hereby declare that

the above mentioned

details are true and

correct according to my

knowledge.

Donato Jesus S. Sotto

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