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Administrative Assistant Office

Edmonton, AB, Canada
November 16, 2018

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**** * *** **, ********, Alberta T6X 1V3

Cell: 587-***-****, Email:

Accomplished and focused Administrative Assistant who excels at prioritising and completing multiple task following deadlines to achieve desired goals. Seeking a role with increased responsibility in a team environment.

Qualifications and Accomplishments

Five years working in a fast paced International real estate company and deep understanding of managing guest/customer relationship

Highly effective office administration with expertise in handling reception, invoice processing, respond to client inquiries and coordinating client events

Ability to shift priorities and experience in using software’s like Microsoft office, PeopleSoft, CRM, etc.

Relevant Professional Experience

Masters Program, Alberta School of Business – Administrative Assistant (Contract)

University of Alberta – (Interim Staffing Solutions) Aug 2018 – Oct 2018

Managed logistical support for MBA student association, travel, meetings, and services as needed. Included facilities, room and catering booking, ordering supplies

Established and maintain working relationships with other faculty, program advisors, and staff members

Coordinated with the Masters Office leadership team to support comprehensive student orientation programming and schedules

Supported student programming initiatives to create an engaged and cohesive student experience

Coordinated with student groups for various case competitions, completed registration, team selection process, and managed student travel arrangements

Research Service Office – Administrative Assistant (Contract)

University of Alberta – (Interim Staffing Solutions) July 2018-Aug 2018

Managed reception area, including greeting visitors and responding to telephone and in-person queries

Coordinated and scheduled meetings, confirmed appointments, booked conference rooms

Maintained electronic filing system related to research correspondence, contracts, general information, reports, folders, etc.

Received and screened high volume of internal and external communications including emails and mails

Maintained an inventory of office supplies; ordered supplies on-line through approved vendors, managed office supply storage areas

Processed payment invoices for services rendered from vendors and work with finance coordinator and accounts payable to process payment

Jasmine Kotadia 2/2

Manager – Office Administration

CBRE South Asia Pvt Ltd. (Mumbai, India) May 2013 - Apr 2018

Greet and welcome guests in person and on phone; answer and direct queries to designated department

Coordinated and scheduled meetings, made reservations, confirmed appointments, booked conference rooms and equipment, prepared boardroom for meetings, arranged catering

Processed vendor invoices and negotiated pricing/contracts by identifying cost effective services and compilated vendor registration legal documents for the finance team

Prepared, organized and coded invoices through internal software, researched and resolved vendor queries and issues related to late payments/non-payment

Scheduled and managed the Regional Head’s calendar – client and internal department’s coordination

Coordinated necessary travel arrangements for the staff members and senior management (transportation, flight tickets, accommodation) in a timely and cost-effective manner

Maintained an inventory of office supplies; ordered supplies (stationery, Café and print supplies)

Executed several administrative activities (inward/outward couriers, fax/copy/filing documents, etc.) for office staff on daily basis ensuring adherence to deadlines

Training and Education

Bachelors of Arts (Evaluated by World Education Services – WES)

University of Mumbai – India 2001-2004

Coursework – Counselling Psychology

Computer Skills

Microsoft Office (Word, Excel, PowerPoint), Outlook, People Soft, CRM

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